North Carolina: ALL Schools’ Meetings, June 2008
NC STATE APPROVING AGENCY
Good Morning….
James E. (Jim) Little
NC STATE APPROVING AGENCY
ALL Schools’ Meetings, North Carolina
Monday, June 23, 2008: NC State University
Thursday, June 26, 2008: Forsyth Tech CC
WELCOME,
one and all…
Thank you (s) to…
NCSU:
Debra Waller
FTCC: Martha Todd, Kevin Lineberry & Ricky Hodges
DVA: Jodi Balder
NCACVA: TJ & Heather
NC STATE APPROVING AGENCY
Agenda…
NC SAA: Who and What, with Updates
The Application: What and How
The Approval: huh??
Specific Topic for NC:
Your Time: questions and dialog with you…
NC STATE APPROVING AGENCY: ALL Schools’ Meetings, 2008
Opener….
NC STATE APPROVING AGENCY
NC SAA: Who and What
Embarrassed, I am…
Who:
a) NC
b) SAA, not DVA
What:
 Approve programs of education
 Enforce State requirements/regulations
NC SAA: Staff and Office Updates
o
Kathy Nicholson, Program Assistant
o
o
Albert Stanley
Bill Doey
Joe Wescott, Program Specialists
John Pritchett, part-time PS
o
Jim Little, Executive Director
o
o
NC SAA: Staff and Office Updates
Program Specialists’ Assignments
o All: Public, Community Colleges, Private schools
o
o
o
o
Albert: Trade, Business, Hospitals & Massage
Bill: Bible & Nursing
Joe: On-Military-Bases, Truck, Beauty & Barber
Jim: Flight, High Schools, L&C, all NEW
NC SAA: Staff and Office Updates
Annual Activities: How big is big…; what do we do all year!
o
o
o
o
o
o
245 separate schools (with Facility Codes) plus 30 Branch
locations to visit
265 Supervisory visits (approx 85 per P / S / year)
180 Applications for renewal
210 Catalogs
0-10 responses to Compliance Surveys***
5-15 application for NEW Schools / Programs
NC SAA: Staff and Office Updates
CATALOG Activities:
Good news & a lot of work to do…!
o
NC SAA has three (3) catalogs on the shelves, to do…***
o
29 schools must submit applications, NLT July 31…
58 additional, NLT August 31
87 schools before the beginning of Fall 2008
o
o
Break….
So you hate your job….
NC STATE APPROVING AGENCY
The Application: What and How
APPLICATION Activities:
Congratulations!!! Happy NSY…
87 of you owe NC SAA an Application by the end of
August 2008 (**Forsyth Tech CC, 1 atta-person!)
o
o
o
20 due MAY
9 due in 30 June
58 due 31 Aug
The Application: What and How
HOW do you know if you are one of the 87 ?
o
o
o
Email from your Program Specialist… has or will
Look at the last date on calendar in Approval
Look at item #2 in Visit Report: due date is there
The Application: What and How
WHAT is required ?
What do I do?
o
Submit Application w/ signature
List ALL programs (marked-up copy of Approval…)
o
Submit two (2) Catalogs w/ certification
o
o
o
NON-Accredited: pages with policies
30 minutes……
The Application: What and How
WHAT else ? Other things to consider…
o Policies & procedures: addenda or supplements
o Branch application, if approved/appropriate/needed
o NEW or Other Program: outline and course
descriptions and policies / procedures (con. ed. type..)
o
o
o
Calendars: odd or not published
DVA Form 22-8794, Certifying Official changes
NON-Accredited: Administrator / Instructor Info Forms
The Approval…
NC STATE APPROVING AGENCY
The Approval: huh??
o
o
o
o
o
o
WHAT is it?
What does it do?
What does it look like?
How do I read it?
What do I do with it?
What is an Addendum to the Approval?
The Approval:
o
WHAT is it?
o
o
Document that conveys State / DVA approval for educational
programs
What does it do? It provides or lists…
o
o
o
o
o
General information about your school
Programs and hours that are approved (or EXCLUDED…)
Calendars and Tuition and Fees
Unique programs or policies (Remedial / Branches, others…)
**Requirements specific to your institution
The Approval:
o
What does it look like?
o
PDF on slide closing…
The Approval:
o
How do I read it?
o
o
o
o
General Information
Programs and Hours
Unique and Excluded…
Requirements Specific to this Approval….
The Approval:
o
What do I do with it?
o
o
o
o
Hummm…
Read it and review contents
File it WITH VA/SAA records (a place you will remember!!!)
Use it for record-keeping, certification, compliance…
DO NOT…
o
“Chunk” it away; destroy it, throw it into trash!!
The Approval:
o
What is an ADDENDUM? (to the Approval)
o
A unique NC SAA Form that contains
o
o
the General Information section from the Approval AND
a specific change to the Approval
The Approval:
o
Addendum: What does it do?
o
o
Corrects or Changes some portion of an Approval (…that is final)
Examples:
o
o
o
Change of a Calendar date, after published
Change of policy in Requirements section
Delete a program or change the hours approved for a program
The Approval:
o
Addendum: How does it work? How do I use it?
o
o
o
o
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Addenda are generally conveyed as email attachments, with instructions
An Addendum changes the Approval; supersedes the original information in
the Approval
Print a copy of the Addendum
Add it to the Approval
Comply with the Addendum change, not the Approval
Break…
Show the PDF of an Approval
NC STATE APPROVING AGENCY
Items of Special Interest…
NC STATE APPROVING AGENCY
SPECIAL INTERESTS: A List of Items…
o
o
o
o
o
o
Prior Credit
“NO” Signatures
High School Transcripts
Conditional Admission
Admission and Record-Keeping
The 1995, “now what do I do…”
SPECIAL INTERESTS Items…
Prior Credit
o
Must be evaluated and recorded (by law…)
o
o
Must be “program” specific
o
o
Prior to enrollment OR within 2-terms
(what does that mean?)
Non-Accredited STILL report it to DVA…
SPECIAL INTERESTS Items…
”NO” Signatures (to DVA…)
o
DVA Central Office directive: “..signatures are no longer required
on applications (1990 / 5490)and 1995s…”
No further guidance…
o
So… What do you do?
o
o
o
o
Help students where you can: ask and tell about on-line application
Complete / have student complete, a 1995
Retain 1995 in the student’s record (with or without signature…)
SPECIAL INTERESTS Items…
High School Transcripts: Are High School transcripts required?
o
o
Depends on your school and on your Approval…
When HS transcripts document “part” of the admission process,
YES!
o
o
o
Schools that teach degree / IHL programs generally require HS transcripts for
new (freshmen) admissions (State standard for Public & Comty. Colleges…)
Private and Proprietary schools are “generally” required to meet State
standards
NCD / Diploma / Certificate programs generally require “proof of
high school completion” OR “ability to benefit”…
SPECIAL INTERESTS Items…
Conditional Admission: Am I approved?
o
o
Depends on your Catalog and on your Approval…
May be approved under the following…
o
o
o
o
School has written policy (that is clear and contains definitive “termination”)
School officially request approval, with clarification
Private and Proprietary schools “generally” required additional written policies
/ procedures
Check (READ) your approval; call your Program Specialist
SPECIAL INTERESTS Items…
Admission and Record-Keeping:
o
o
o
o
o
o
o
“..for students who have met admission requirements approved
by NC SAA…”
Application NOT required (…help your students…)
1995
High School Transcripts… prior discussion
Letter (something) to document acceptance
Transcripts, other
Prior Credit report, with program shortened
SPECIAL INTERESTS Items…
The 1995: Forgotten and mis-understood..
o
o
o
Must have a copy for school’s record, w/ or w/o
signature
Requires “Prior Credit” review
How do you do that review; how do you document
it…
NC ALL Schools Meetings, June 2008
Your time, your questions….
NC ALL Schools Meetings, June 2008
Thank you’ll for coming…….
NC State Approving Agency