A Leap in the Dark A Pilot Project for an Electronic-Only Engineering Collection Laurel Kristick and Margaret Mellinger Oregon State University Libraries Introduction How we got here… Introduction Making the case for e-only – What’s in it for the users? – What’s in it for the library? Why is it still a “leap in the dark?” – Challenges, issues, considerations What strategies can we use to move forward? Why focus on Engineering? Engineering Faculty Pressures – Greater responsibility for funding their own research – Balancing research & teaching Preferences – Comfortable with online access – Benefits of convenience – Types of information needed Engineering students Undergraduate curriculum tightly defined Less use of the library than other students Technologically adept Benefits of e-only Benefits of e-journals Save the time of the user Access anywhere, anytime, multiple users Currency, earlier access Enhanced functionality – Search capabilities – Ability to link to other sources – Ability to include multi-media elements Benefits of e-only Possible cost savings on subscriptions – Only one format Save shelf space No physical items to check-in, mark, shelve, claim Save costs of binding and replacement Leap! What’s stopping us? Odin’s Ravens Huginn Munnin Thought Memory Challenges of e-only Challenges of e-only Publisher considerations? – Archiving issues – License agreements – Pricing models – Bundling – Availability of usage statistics Challenges of e-only Content issues – Content discrepancies Version of record? Differences between vendors – Disappearing or masked content – Contents of bundled packages Challenges Technological issues – Interface quality, ease of use – Staff expertise and time to provide systems – Hardware and software, server capacity – Pressures on campus computer network and printing provisions – Interoperability with other online tools: catalogs, link resolvers, meta search tools Challenges of e-only E-journal management – Electronic collection more expensive to maintain: administrative, CD, PR and especially reference related expenses – Both print & electronic systems in place – Aggregator duplication; embargoes Challenges Staff time to select, acquire, represent in catalog and manage e-subscriptions Staff training User training Reference OSU Libraries OSU Engineering Journal Collection OSU Engineering Subscriptions 2003 265 Subscriptions (includes combined subscriptions) $301,562.73 226 Are available electronically $278,454.02 85.28% 87 Print only at OSU (could go e-only) $128,491.43 32.83% 139 OSU has both Print and Electronic $149,962.59 52.45% OSU Electronic-only Subscriptions 2003: 95 ACM Journals & Newsletters 200 ACM Conferences 125 IEEE Proceedings Order Plan 81 Other electronic-only (aggregators) $2,848.00 $22,995.00 OSU Libraries 2004 Focus – IEEE Electronic Library (IEL) – American Society of Civil Engineers (ASCE) – American Society of Mechanical Engineers (ASME) – American Society of Agricultural Engineers (ASAE) Looking Ahead: Going Beyond Journals Standards – IEEE Standards included in IEL – ANSI – ASTM – Other standards Electronic books – Knovel – CRC Handbooks Open Access Journals Criteria used to judge IEL Rupp-Serrano, et al. 2002. Canceling Print Serials in Favor of Electronic: Criteria for Decision Making. Library Collections, Acquisitions & Technical Services 26:369-378. Criteria Licensing – Restrictions – Archives Provider – Reliability – Aggregator Duplication Criteria Publication structure – Completeness – Nature of the publication Technological considerations – Reproduction capabilities – Authentication – Hardware, software, etc Criteria Local issues – Availability in local consortia – Importance to discipline, curricula, research – Faculty input – Institutional commitment – Subject – User preference/usage Criteria Local resources – Cost savings – Space savings – Staffing Conclusions Despite challenges, OSU moving ahead to meet needs of Engineering faculty and students Focus is on publishers with stable content which match our needs Bundles & “Big Deals” with weak titles or unneeded content not being considered right now Customer service key for libraries and publishers to work directly Bibliography http://www.oregonstate.edu/~mellinma/bibliography.doc Discussion?