Stewardship Reports
Group Guide
Deliverables
 Client Report
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Title Page
Summary of Assets
Transactions Record
Income Statement
 Management Report
 Management Report Summary
 Brokerage Statement
Group Guide
Group Dynamics
 UISES guy downloads the statement, prepares
the balance.
 Excel guy sets up the client report.
 Audit guy audits the statement for
completeness and balance.
 Proofreader guy proofreads the paper copy
and prints the final copy for
submission.
#1:UISES Guy
 Download the Stewardship report template.
 Download the UISES statement, formats it,
and incorporates it into the Stew
 Enters the balance totals into the Management
Report sheet.
 Sends the stew to Excel Guy
Notes for UISES guy
 Make sure you download the UISES statement
for the correct date
 The UISES Statement is a source document.
Make sure you sort and calculate subtotals
(formatting) but do not adjust or alter the
data in any way.
Notes for UISES guy
 Sort positions
 Alpha order by description
 Sort transactions
 Alpha order by description
 Date order within each issue
#2: Excel Guy
 Enters the information into the client report
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Title page (do this first)
Data sheet (do this second)
Income Statement
Transaction
Stewardship
 Make sure the report balances
 Sends the stew to Audit guy
Notes for Excel Guy
 Before you enter anything in a cell, make
sure you are not overwriting a formula.
 Financial Spreadsheets are color coded
 Blue = input
 Black = calculation
 Use Copy, PasteValues from the
Stewardship Ribbon so that you
don't overwrite formats
Notes for Excel Guy
 If you need to enter rows make sure you copy
the formulae properly.
 In the Transactions tab the position, book value,
and BVS columns have formulae that look at the
previous row and the following row. Make sure
you don't introduce unintended gaps.
 Formulae will only work if in
date order within issues
Out of Balance
 The Stewardship Report template contains
balance points that raise a red flag if the
balance condition is not met.
Book Value Out of Balance
Book Value Out of balance
OUT OF BALANCE
 An out of balance flag is a symptom of a
problem – so dig out the cause of the problem,
don’t just paper over the symptom
Audit guy
 Verifies
 Title Page:
 Company Name & correct date
 UISES:
 Subtotals have been correctly calculated from the right
data
 Management Report:
 Balances
Audit guy
 Verifies:
 Income Statement
 Dividend data with dividend.com
 Interest on cash
 Transactions Statement
 Properly reflected and calculated
 Cash properly calculated and balanced
 Stewardship Report
 Properly reflected and calculated
 Rate of return for each month is correctly
calculated
Notes for Audit guy
 Remember that the template is a tool designed
to assist you, it is not a plug-and-play
guarantee. It is your responsibility to ensure
that your stewardship report is clean and
accurate.
Proofreader guy
 Prepares the file to print properly
 Prints the report
 Makes sure the report is clean and
professional.
Notes for Proofreader guy
 Stewardship Report Ribbon to manage
 Consistent font and font size,
 Footers,
 Page layout.
Font Size

Use a font of no less than 8 pts. PRINT AT 100% ON ALL PAGES If you print fit-to-page the font becomes
microscopic and neither you, I, nor the client, can read it without using a magnifying glass. If in any doubt
whatsoever stick with the Arial Narrow 10 in the template. Anything smaller will not be accepted. Print size
is controlled in the [File][Page Setup] applet.
 Use a font of no less than 8 pts. PRINT AT 100% ON
ALL PAGES If you print fit-to-page the font becomes
microscopic and neither you, I, nor the client, can
read it without using a magnifying glass. If in any
doubt whatsoever stick with the Arial Narrow 10 in
the template. Anything smaller will not be accepted.
Print size is controlled in the [File][Page Setup]
applet.
Font Size
Do not use fit-topage
It's never a
good idea to
insult the
intelligence of
your client by
giving him
tiny print
inside a huge
white space
Notes for Proofreader guy
 Use [Page Setup] [Page] to set
Landscape
Set to 100%
Notes for Proofreader guy
 Use [Page Setup] [Header/Footer] to set
Custom Footer
Contact Information
Client
Notes for Proofreader guy
 Use [Page Setup] [Sheet] to set
Repeat Headers for when
you go to multiple pages
Print area
Notes for Proofreader guy
 Use [Hide Rows] to hide empty rows from
print
 Use [Unhide Rows] to open them up again
 Use [Breaks] to force Excel to break pages in a
logical place
Notes for Proofreader guy
 ALWAYS proofread the printed copy
These book
 Adjust column width to fit
values go
 NEVER break a page horizontally
with what
assets?????
Notes for Proofreader guy
 If it's not good enough to show a recruiter as
an example of your work then it's not good
enough.
Signatures
Signatures
Management Report
 Signatures,
 not printed names,
 not typewritten
 All of you
Signatures
 If the same person prepares, audits, and
proofreads you won't catch the errors and
omissions.
Professionalism
 Having one person prepare, audit, and proof
and then having different people sign as
preparer, auditor, and proofreader constitutes
fraud.
 If we don't get you, Sarbanes Oxley will.
Group Contract
Stewardship Reports
The End