SharePoint Real World Deployment
Encouraging business and user
adoption for SharePoint
Steve Smith – MVP SharePoint Server
Owner Combined Knowledge
www.combined-knowledge.com
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Agenda
The Vision
Time Frames
Quick Wins
Summary
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Vision to Implementation
End User
Requirements
Business Needs
Vision
3
Business Logic
Implementation
Current IT
Infrastructure
Time Frames
Business &
Project
Managers
File Plan
Logic
Workflow
Designs
Systems
Integration
Go Live
IT Pro’s
Hardware
Test Servers /
Pilot
Deployment
Go Live
Developers
Custom Code
Templates
Branding
Go Live
Users &
Power Users
Collaboration
needs
Structure
Design
Pilot Testing
Go Live
6 – 18 months to Go Live date – can be longer.
( Depending on complexity of required solution )
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Why Quick Wins and Who Benefits
Encourages use of SharePoint
Improves ROI
Encourages people to do more in SharePoint and
spread the good word 
No boundaries – plan for everyone
Does not have to be work based focused
Social club / sports club organisers
The best quick win does not require development /
custom code
Can be found in all levels of SharePoint
Corporate Portal – Team Sites – My Sites
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Simple Quick Wins
Online Forms
Approval Workflow
Incoming Email
Content Types / metadata
List & Library Columns
Creating new Views
Search
My Sites – Profiles and aggregation
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Do’s and Don’ts - Summary
Do get everyone involved
No single business unit can design SharePoint
Do get users Trained in their relevant skills area to help the design process
Do establish a realistic timeframe
Do think of quick wins
Do plan for testing and re-design
Do plan on adding functionality over time.
Don’t try to make it too complex from day 1
Don’t copy your existing file structure
Don’t let SharePoint become a dumping ground
Don’t give users multiple places to do the same thing
Don’t waste in house development time when a cheaper 3rd party product
can do the job.
Don’t forget the Backup and Restore
Don’t forget the users – this is how you get your large ROI
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