Disbursements & Travel
Services Office
Travel Updates
FAR Meeting
April 25, 2013
Travel Policy Changes Reminder
All travel bookings effective May 13, 2013 & after
• Flights must be booked using the designated travel
agencies
– Corporate Travel Planners
• Concur on-line reservation tool
– Anthony Travel
Travel Policy Changes Reminder
• Car Rentals must be booked using the designated
car rental agencies
– Avis/Budget
– Enterprise/National
– Hertz
• Hotels – no change
Travel Policy Changes Reminder
• Who is affected by these changes?
– All employees of UT System and The University of Texas
Investment Management Company to include:
• Students
• Guests and Consultants traveling on behalf of UT System
– Required only if UTSA makes travel arrangements
• Who is excluded?
– Athletic Travel
– Group (students) Travel
Concur Training Sessions
• Main Campus
• May 2nd
• Retama (UC 2.02.02)
• 9am – 10am; 10:30 am-11:30am; 1:30pm-2:30pm, 3pm-4pm
• May 3rd
• Harris (UC2.212) - 11:30am – 12:30pm
• Retama 2pm-3pm, 3:30pm-4:30pm
Note: Visit the HR Training and Development website to
register for a session .
Concur Training Sessions
• Downtown Campus – May 3rd
– Southwest Conference Room (DB 1.124)
– 9am-10:30am
• Travelers and travel arrangers are strongly encouraged
to attend.
– Self registration process
Concur Training Sessions
• Self Registration link will be provided after the Concur
demonstrations have been completed.
• Once you are provided the link for Self Registration you
will be required to include the following:
– Profile setup – even if you are a travel arranger
– VP/Division
– Department/College
Note: This is a one-time setup, unless there is change to
your profile.
Concur Training Sessions
• Requirements each time you use the on-line
reservation tool to purchase airfare
– CLIBA/TAC
• To be eligible to purchase UT System negotiated discounts and state
fares
– Travel Authorization number
– Account number the management fee is to be charged
Concur Training Sessions
• Special training for Travel Arrangers
– Individuals who are responsible for securing guest travel
– To be scheduled in May
Travel Fair
• Travel Fair scheduled for May 8th
– Main Campus - Bexar Room - UHC 1.102
• 9 am – 11 am
– Downtown Campus – Southwest Room A
• 2 pm – 4 pm
Travel Reimbursement
Settlement Form
• http://utsa.edu/financialaffairs/forms/details.
cfm?form_number=126
Thank you for your support and cooperation.
Questions:
Diana Macias-Ollervidez, Assistant Controller
Diana.ollervidez@utsa.edu; Ext 6915
Or
Nora Compean, Asst Director of Disbursements and
Travel Services
Nora.compean@utsa.edu, Ext 4831
QUESTIONS?