BOOKKEEPER
Job Description
SAINT NICHOLAS CATHOLIC CHURCH
Virginia Beach, VA
Job Title: Bookkeeper
Reports to: Pastor/Pastoral Associate, Business Manager
Schedule: Monday through Friday, 24 – 30 hours per week (hours are flexible according to
chosen candidate’s schedule)
Salary Range: $14.00 - $17.00 per hour depending on experience and qualifications.
JOB SUMMARY:
The Bookkeeper serves as an administrative support staff person who assists the Pastor,
Pastoral Associate/Business Manager, and Finance Council Chairman.
She/He is responsible for: providing bookkeeping services, maintaining financial bookkeeping
system including accounts payable, receivable, payroll, and cash receipts; balancing ledgers,
and reconciling bank statements; preparing financial statements. May assist with budget and
with stewardship/development program. Assist in entering/maintaining location data in CID,
employee leave bank / time worked by non-exempt employees and background screening.
DUTIES AND RESPONSIBILITIES (to include but not limited to):
Major Position Responsibilities and Regular Activities include:
1. Provide bookkeeping and payroll services to the parish.
a. Accounts Payable: Prepares and mails checks.
b. Payroll preparation using Diocesan Payroll I0I program.
c. Maintain accounting ledger using double entry bookkeeping for receipts and
disbursements.
d. Set up and maintain accounting and employee leave bank/time worked records and
files.
e. Request electronic funds transfers as needed and obtain approval of Pastor or
Pastoral Associate.
f. Gather and calculate data; prepare bank reconciliations and monthly financial
reports for use by the parish and Diocese.
g. Maintain a weekly petty cash log.
h. Keep track of budgets and provide monthly reports for individual
departments/ministries.
2. Oversee data entry of administrative volunteers for accounting and financial contributions.
a. Oversee PDS Office contribution records and annual contribution letters.
b. Operates computer to enter, alter, or delete data to parish records as instructed by
supervisor.
c. Print/mail parishioner statements as needed.
3. Office Support:
a. Provide financial reports as requested by staff members.
b. Provide assistance with bulk mailings and envelope stuffing as needed.
c. Maintains location data entry into Diocesan database – CID.
d. Enters employee leave bank/time worked by non-exempt employees and
background screening.
4. Committees:
a. Attend Finance Council and staff meetings.
b. Attend Diocesan meetings as requested.
POSITION SPECIFICATIONS/REQUIREMENTS:
1. Skills, Knowledge and/or Abilities:
a. Knowledge of basic accounting principles.
b. Proficient in various computer software programs (Microsoft Office products); ability
to learn custom church software.
c. Ability to use various office machines (copier, folder, postage meter, phones, etc.).
d. Ability to meet deadlines.
e. Ability to maintain confidentiality.
2. Education, Training and/or Experience:
a. Three or more years with Bookkeeping experience or any combination of experience
and education likely to provide the required knowledge, skills and abilities; typically
High school graduation and Bookkeeping training.
3. Knowledge, Skills and Abilities:
a. A minimum of knowledge, skills and abilities are expected to be able to perform the
duties of this position, namely Standard bookkeeping practices, Office procedures
and business etiquette; PC computer operation and Microsoft Office software.
APPLICATION MATERIALS:
Applicants should provide the following:
1. Resume
2. Written answers (no more than 200 words per question) to the following:
 What are your strongest bookkeeping skills?
 In which bookkeeping skills do you believe you need further training, experience, or
practice?
4. Four letters of recommendation - two from a previous employer and two personal.
5. Catholic Diocese of Richmond Employment Application (www.richmonddiocese.org)
Application materials should be sent to:
St. Nicholas Catholic Church
Attn: Lora DiNardo, Pastoral Associate/Business Manager
712 Little Neck Road
Virginia Beach, VA 23452