Iowa 21st Century Community Learning Centers
Evaluation Committee
Meeting Agenda
October 6, 2015; 9:00 a.m. via Conference Call
Call in number 1-800-444-2801; conference code 2895301
Committee Members Present:
Amy Minteer, Iowa City Community School District
Dawn Cogan, St. Mark Youth Enrichment
Jessie Stoffel, Council Bluffs Community School District
Katherine Kelly, Dubuque Community School District
Shaney Ford, Davenport Community School District
Loras Osterhaus, Clinton Community School District
Barbara Schmitz, Oelwein Community School District
Vic Jaras, Iowa Department of Education
Committee Members Not Present
Billy Stone, Oakridge
Kaitlin Kellogg, St. Mark Youth Enrichment
Stacie Schroeder, Helping Services for Northeast Iowa, Inc.
Melanie Seier, St. Mark Youth Enrichment
Lynn Redenbaugh, Storm Lake Community School District
IAA Staff Present
Seygbai Kai, skai@sppg.com
Resources for Sustainability
Cogan stated that last year, St. Mark had an AmeriCorps Vista. Their AmeriCorps Vista went on career
visits with their afterschool kids. Schmitz added that they have a full-time person dedicated to
programming development. Osterhaus stated that Clinton used Ashford University to help with service
projects, such as recycling with kids. Also, Ashford University helped Clinton Public Schools financially
over the years, as well as with busing students. Osterhaus stated that Ashford University will be closing
their doors next year. Schmitz stated that Upper Iowa University has helped students not to worry about
transportation to Oelwein.
Goal Creation for 21CCLC Evaluation Committee
Schmitz asked the committee what progress they would like to see over the year in the committee. The
ideas included:
 Creating awareness about the impacts (using data) of afterschool.
 Development of evaluation tools to show/ reach out to others.
 Both qualitative and quantitative data to use in program evaluations in-order to convince donors
of the impact of afterschool.
 Waukon created a qualitative book to describe their evaluations.
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Cogan stated that they send out surveys every month for students, parents, faculty and parents.
They have found it beneficial in sharing quotes with staff from frontline staff.
Council Bluffs has an evaluator that compiles surveys and responses but that google forms may
be good to use for the in-house evaluation. Stoffel stated that inserting a how-to guide in creation
of pie charts and surveys can provide great insights to evaluation. Stoffel will e-mail the “how-to”
to the committee.
Cogan stated they use Youth Services to pull reports and to create mail merges for surveys and
emails using google and Gmail accounts.
Osterhaus shared the following DCAT links to the evaluation committee
1)http://dhs.iowa.gov/sites/default/files/Decat_Handbook_0.pdf
2)http://dhs.iowa.gov/decategorization.
The Evaluation committee members stated they want to become familiar with google forms and surveys
(how-to). Stoffel plans to make a power-point explaining how to evaluate their program. The committee
stated that the wiki page is very complex to navigate through. The committee suggested making their own
“section” in which the evaluation committee can access tools.
Cogan stated that St. Mark has a program called EZ Reports in which parents email are tracked in the
system. Stoffel stated that Council Bluffs has flexibility in their student attendance. Children are signed up
by parents however they are not required to attend programming every day. Stoffel stated that she will
share the power-point on Youth Services software.
Work plan for 2016
The Committee stated that they want to include how to do surveys on google forms and report back on
the outcomes for the work plan. They would also like a partner/PPICS list on the Wiki. Jaras stated that if
afterschool programs have an existing relationship with an evaluator they will include their expenses in
4% of the grant. Jaras stated that the software does not count in the 4%, but that 4% will be allocated to
an outside evaluator. The committee stated that they would like to review implementation of evaluation
tools and share with each other what worked and what did not.