Mt. Vernon High School Bands
8112 N. 200 W.
Fortville, IN 46040
317-485-3131 ex. 1804
Jason Gardner—Director
jason.gardner@mvcsc.k12.in.us
Mt. Vernon is once again pleased to be hosting an Indiana Percussion Association Invitational on Feb. 15,
2014. We look forward to sharing our hospitality with your performers, staff, and fans, and hope your
experience at Mt. Vernon will be rewarding, relaxing, and educational. Please take a few moments to look
over the information in this packet. If you have any questions please do not hesitate to call or e-mail. My
office hours are after 3:00 P.M.; my e-mail address is listed above. You may also call one of our contest
coordinators for additional information:
Julie Prather: 317-402-1972 or email prather2@msn.com
Stephen Woods: 317-460-9958 or email swoods8892@yahoo.com
CHECK-IN: Please check in at the director’s check-in table at the West entrance (Door 7), immediately
upon your arrival at Mt. Vernon. All of your participants and your 8 helpers will need to be stamped. If you
need to purchase additional admissions you may do so at this time. The cost for extra personnel is $6.00 per
person. Please plan to check in no later than 90 minutes before your performance time. It is extremely
important that all parent volunteers check into Door 7. Please do not have them enter Door 17 (Spectator
Entrance) and try to get to your group as that route will be blocked off. Doors will open no earlier than 90
minutes before the first performance of the day.
EQUIPMENT/PROPS: Please have your equipment trucks proceed to the West parking lot off SR 234
and park in the area closest to the football stadium and tennis courts. Refer to the maps. Have your units
check in with the band dads in the parking lots. There are two unload areas, one for each warm-up area. It
is absolutely important your equipment enter the building through the correct entrance. Units will be
allowed to drive up to their respective unload areas. Equipment trucks will be directed to a parking area
once equipment is unloaded and moved into the building.
Please keep people with your equipment/ props at all times to facilitate the flow through the hallways.
Please check the flow map to locate your unloading area as where you warm up determines your
equipment unloading area. After your performance time you will need to load your equipment/props
immediately. After your performance each group will exit the building and go directly outside. Please make
arrangements to have your student’s coats and shoes.
BUS PARKING: Will be located in the West parking lot closest to the softball diamonds just outside the
check-in area.
HOMEROOMS: Every unit will have a homeroom assigned to them. Directors please make sure your
chaperones are aware of the check out times listed on your schedule – please adhere to this time to help us
accommodate our other units. Due to the large number of units at the show and the limited number of
homerooms, we ask that all units please check out of their homerooms no later than 90 minutes after
their performance time. These rooms will be used by more than one school throughout the day. Please
help us by respecting the use of the room. Each school MUST have an adult in the homeroom when
students are in the room. Students should not “hang out” in homerooms. Please leave room in the condition
you found it. We will have adult supervisors in the halls if there are any questions or concerns.
Note: There is no food or drink allowed in the classrooms.
RESTROOMS: There are restrooms located through out the building. Please refer to your map.
CONCESSIONS: Food and drinks are available in the North lobby of the main gym.
DIGITAL COMMENTARY: WiFi will be made available to directors in the Performance Gym and
Director’s Hospitality in the Media Center.
DVD/VIDEO TAPE: Each unit will receive a DVD of the day’s performance. The cost has been included
within the registration fees. If parents wish to purchase additional copies please provide them with the IPA
Video Order Form. Please Note: There is no flash photography allowed in the gym.
ADMISSION: Admission will be $6.00. Children under 6 are free.
HOSPITALITY ROOM: The driver’s hospitality is located just East of Warm-up A in the teacher’s
lounge. Director’s hospitality is located in the West Room of the Media Center. Please refer to your map.
RETREAT: We will be doing a “Captains Only” retreat!! Please have your group line up at the
performance entrance after the last unit in the session is done performing – we will go in performance
order.
FOOTWEAR AND EQUIPMENT PROTECTION: Any props used must be protected so as
not to damage the floor. Soft-soled shoes need no added protection. Hard-soled shoes must be
taped. Percussion equipment must be on rollers and please do not drag timpani pedals on the
floor.
INSPECTION: Located in the pre-warm up holding area. All props or things that touch the floor
must be on wheels / and or / taped and padded. PLEASE DO NOT DRAG ANYTHING ON
THE FLOOR (hallways / gym floor) AT ANY TIME.
TABULATING AND JUDGING AREA: These areas are off limits to everyone except
authorized personnel. Score sheets & Recaps will be available in the hospitality area shortly after
the awards ceremony.
WARM UP: You will have your standard class double interval (18min., 20min., or 22 min.) time for
warm-up.
PERFORMANCE: The performance area will be 100’ x 65’. We will have the floor covered with a
protective tarp. The front sideline and center line will be clearly marked. There will be electrical cords with
multi-plug outlets in the front and back of the performance areas. There will be a horizontal timeline in
the main gym. Units will enter front stage left and exit at the rear stage right.
EMERGENCY NUMBERS: On the day of the show if you need to contact us please try the school
Band Room: 317-485-3131 ex. 1804
Julie Prather: 317-402-1972
Stephen Woods: 317-460-9958
Jason Gardner: 317-670-0154
I hope this will answer any questions that you may have. If I can be of help in any way do not hesitate to
call. Good luck!
Sincerely,
Jason Gardner
Director of Bands
Mt. Vernon High School