Moving Government To The Cloud
Agenda
– Who is Workday
– The path to innovation
– What is being done across the country – and lessons learned
– Why technology matters
– Procurement and contracting considerations and best practices
– Enterprise cloud ERP case study
– Questions
2
PROJECTS
EXPENSES
PROJECT
BILLING
PROCUREMENT
REVENUE
ANALYTICS
INVENTORY
TECHNOLOGY
FOUNDATION
FINANCIALS
INSIGHT APPS
HUMAN
RESOURCES
STUDENT
PAYROLL
TIME
TRACKING
RECRUITING
TALENT
They Said What About Innovation?
“The horse is here to stay but the automobile is only a novelty – a fad”
Michigan State Bank Advising Henry Ford’s lawyer
“Computers in the future may weigh no more than 1.5 tons”
Popular Mechanics Magazine
“There is no reason anyone would want a computer in their home”
Ken Olsen, Digital Equipment Corporation
“The computer was born to solve problems that did not exist before.”
Bill Gates, Microsoft
“There’s no way that company exists in a year.”
Tom Siebel, Siebel Systems referring to Salesforce.com
“The significant problems
we face today cannot be
solved at the same level
of thinking we were at
when we created them.”
- Albert Einstein
Government Paths To Cloud
Maturity and Case Studies
Strategies
Case Study Examples
Data Center Consolidation:
Shared Service, Managed
Service, Outsourced Service
US Federal Government
Commonwealth of Virginia
Commonwealth of Pennsylvania
Cloud First Policies: US
Federal Government
All agencies identify moving 3 “services to the cloud” – Barriers to
accomplishment: staff skills and procurement processes, security
Infrastructure as a Service
California’s “Cal Cloud”
Texas Cloud Broker Service
Platform as a service
Google Apps, Microsoft 365
Even the CIA is moving to Cloud
“Open Government”
Initiatives
Recovery.gov
City of Boston
Enterprise SaaS Applications
Citizen Call Centers, 311,
Workday ERP, HR, Payroll, Financials Applications
7
Efficient Delivery Model
Legacy Cloud
Modern Cloud
Hosted in Cloud
Hosted in Cloud
Subscription Priced
Subscription Priced
Customization
Configuration
Multiple Versions
One Version
Expensive Upgrades
Updated by Provider
Built with Contemporary Technology
Adaptable
Proven
Future
Proof
Recent Forums on Cloud Procurement
• American Bar Association: Cloud Computing and Contracting Panel
How State and Local Governments Can Achieve Benefits and Balance Risks
• Government Finance Officers Association: A Cloud Procurement Reform Panel
• Center for Digital Government: Public-Private Workgroup for Cloud Procurement
• New York State: IT Terms & Conditions – A Workshop for Attorneys
• New York State: OGS Procurement Input and SaaS Considerations
• New York State: Legislative Roundtable – State Operations Sub-Committee
• State of California: Special Provisions for SaaS Contracting
10
11
11
Case Study
City of Orlando
ERP in the Cloud
Ray Elwell
Former Deputy CFO
City of Orlando
City of Orlando
Demographic Information
Full Time Employees
Part Time Employees
Annual Budget
Systems Replaced
Infinium (HR/PR)
JDEdwards (FIN)
Lotus Notes Apps
.net Apps
Paper
3,200
500
$2 Billion
Justification for Change
• Existing systems were not meeting the needs of the
organization
 Accessibility, usability, and keeping pace with change
 “Down Training” new employees
 Too costly to keep up to date
• Systems were too difficult to maintain
 Existing customizations and the requirement for more customization
 Finding talent that knows how to maintain older systems
 Too many integrations
Replacement Considerations
• Stiff competition for capital funding
• Must be a long-term solution
‒There will be no appetite to do this again
‒Adaptable for whatever the future may bring
• “Cloud First When Applicable” Policy
City of Orlando Project Summary
• Contract Signed
November 2012
• Project Kickoff
February 2013
• Project Duration
15 Months
 HCM / Budget Prep (2/14)
 Financials (3/14)
 Payroll (5/14)
On Time
On Budget
Organizational Benefits
•Simplified update process and no upgrades
•Mobile
‒Where the majority of employees actually access
it!
Technical Benefits
•Stronger security framework
‒Unified security configuration
‒Secure system access
‒Audit always on
•Solution for business continuity and
emergency preparedness
Functional Benefits
• Reporting capabilities beyond the accounting
structure
• Robust analytical capabilities
‒Information on demand
‒Improved accountability
• Flexible configuration
TM