Unapproved Minutes
College of the Sequoias
College Council Summary
Oct. 9, 2012
3:10-5 p.m.
Sequoia Building, Room 1
Members Present:
Administration:
Classified:
Faculty:
Adjunct Faculty:
Students:
Standing Committee Chairs:
Members Absent:
Faculty:
Adjunct Faculty:
Stan Carrizosa, chair; Steve LaMar, vice chair
John Bratsch, Bob Masterson, Eric Mittlestead, Jonna Schengel
Terry Gray, Lori Jones, Sandy Williams, Steve LaMar
Jeff Basham, Michele Hester-Reyes
Pat Twiford
Kayla Pace, Roxy Fagundes
Debbie Castro
Budget
Stephanie Collier
Essential Learning Intitiative
Bob Masterson
Facilities/Safety
Jennifer La Serna
Planning and Effectiveness
Tim Hollabaugh
Technology
Frances Gusman
Student Equity
Jeff Basham
Don Nikkel
1.
Call to Order: Carrizosa called the meeting to order at 3:12 p.m. and had the members of the visiting
accrediting team introduce themselves.
2.
Public Comment:
a. Items not on the agenda: Carrizosa announced that Dr. Jennifer Vega La Serna was named the fulltime vice president of academic services at the Oct. 8 Board of Trustees meeting. La Serna had been
serving in that role on an interim basis. Carrizosa also announced that Brent Calvin had been named
the vice president of administrative services at the Board of Trustees meeting.
b. Items on the agenda: None.
3.
Approval of Minutes: Due to a medical absence, the minutes from the 9/25/12 CC meeting were not ready
for approval.
4.
Reports from Standing Committees:
a. Budget Committee: No report. Castro said the committee’s first meeting will be Oct. 18.
b. Essential Learning Initiative Committee: Collier said the EOY report had been sent to Sacramento. A
copy is available for anyone who wants to read it. She briefly discussed other ongoing work of the
committee.
c. Title V Report: Collier said an EOY report has been submitted. The report is available for review. She
briefly discussed other ongoing Title V work.
d. Facilities/Safety Committee: Masterson said the committee met Oct. 3. Discussion included
problems related to a stairwell in the Sycamore Building. The stairwell is in compliance with safety
standards, but the dean of facilities has allocated money and is seeking an estimate to have work
done to improve the stairwell.
e. Accreditation Report: La Serna reviewed activities related to the week’s visit from the accrediting
team.
f. Institutional Planning and Effectiveness Committee: La Serna said the committee is reviewing the
education master plan and is working on a flow chart to detail how multiple planning elements fit
together with a goal of having a model work flow available for review in November-December.
g. Technology Committee: Hollabaugh said the committee met briefly Oct. 8 and the meeting included
one of the members of the visiting accrediting team. The committee looked at a sample of a
technology plan from Southwest Community College District.
h.
i.
j.
k.
Academic Senate: Hester-Reyes briefly explained work related to course-repeatability changes. She
said the Senate considered the C6 grant, in particular the element related to assessment. There was
discussion about the subject of use of a common assessment tool among the C6 grant colleges.
Student Equity Committee: No report.
Student Report: The student representatives informed the group about some upcoming student
activities, including Relay for Life, the next president’s forum ( noon- 1 p.m. Oct. 23), hosting a
Student Senate meeting in November and the Halloween Carnival.
President’s Report: Carrizosa explained the administrative change to how fuel costs and gas-card
expenses will be tracked and covered. Discussion continued on this topic.
Information Items:
5. Senior Management update: Carrizosa said senior management continues to work on AP/BP work flows. He
explained changes to the Student Health Center, specifically the pending retirement of the health center
director will be handled and how that fits within the context of the decision to fill the vacancies in the vice
president position for academic services and administrative services. He described the institution of a humanresources grievance log. There was some discussion related to the HR grievance log. Carrizosa also talked
about senior management work on shared-governance flow charts, tracking replacement positions, faculty
reassign time, the Student Success Task Force recommendations for consolidating/streamlining categorical
programs, student transportation/driving procedures, accreditation, the health-benefits cap, and the changes
to how fuel costs and gas-card expenses are tracked and covered.
Discussion Items:
6. First read AP/BP 2410 flow chart: Carrizosa explained the flow chart detailing shared-governance work flows
and pointed out that groups doing-shared governance group can request more time during Step 3 of the flow
chart. There was discussion about time constraints and about items that are subject to collective bargaining or
items seen as the purview of the Academic Senate.
Action Items:
7. Reaffirming College Council Bylaws: Hester-Reyes made a motion that the two-consecutive-term limit be
removed. Hollabaugh seconded the motion, and the motion passed unanimously. Hester-Reyes made a
motion to remove requirement for CC vice chair to make a regular report during the Board of Trustees
meeting. LaMar seconded, and the motion passed unanimously. Hester-Reyes made a motion that the
makeup of the CC include two new members, one each from the Hanford and Tulare centers chosen by the
lead administrator of those locations. Collier seconded. There was discussion. The motion did not get the
necessary two-thirds majority required to change the bylaws. Hester-Reyes made another motion that the
makeup of CC include two new positions, one each from the Hanford and Tulare centers chosen by the lead
administrators of those locations, but any person asked to serve that function for the Hanford or Tulare center
will have the opportunity to accept or decline the designation. Collier seconded the motion. There was
discussion. Hester-Reyes amended the motion as such: the makeup of CC will not be changed but the
language within Section 4 of the shared-governance model include a statement that membership is
encouraged to be representative of the Sequoias Community College District’s three locations – the Visalia
campus, the Hanford Center and the Tulare Center. Collier seconded. The motion did not get a two-thirds
majority. Hollabaugh made a motion to reaffirm the CC bylaws as amended. Hester-Reyes seconded, and the
motion passed unanimously.
Adjourned: 4:32 p.m.
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