College of the Sequoias
College Council Summary
April 9, 2013
3:10-5 p.m.
Sequoia Building, Room 1
Members Present
Administration:
Classified:
Faculty:
Adjunct Faculty:
Stan Carrizosa, chair; Steve LaMar, vice chair
John Bratsch, Eric Mittlestead, Jonna Schengel
Terry Gray, Lori Jones, Steve LaMar, Sandy Williams
Jeff Basham, Michele Hester-Reyes, Ed Sense, Paul Tidwell
Don Nikkel, Pat Twiford
Students:
Standing Committee Chairs:
Roxy Fagundes, Reymundo Buenrostro
Debbie Castro
Stephanie Collier
Jennifer Vega La Serna
Tim Hollabaugh
Frances Gusman
Alicia Crumpler, Meghan Tierce, Elaine Webb
Budget
ELI
Planning and Effectiveness
Technology
Student Equity
Guests:
Members Absent
Administration: Bob Masterson
Standing Committee Chairs: Bob Masterson
1.
Call to Order: Carrizosa called the meeting to order at 3:12 p.m.
Facilities/Safety
2.
Public Comment: a.
Items not on the agenda: None. b.
Items on the agenda: Crumpler, faculty co-chair of the Student Equity Committee, said she was attending the meeting because of item 12, the proposed governance and decision-making manual.
Crumpler said there was concern on the committee that it is proposed to no longer be a standing of
College Council, proposed to be renamed District Governance Senate. There was discussion about the importance of student equity. Carrizosa said he would attempt to address the concerns when item 8
8 is taken up for action. Hester-Reyes said she and Basham have to leave the meeting early and requested that items 5, 7, 8 and 12 be taken first after standing reports.
3.
Approval of Minutes: Hollabaugh moved to approve the minutes from 4/9/13, and Hester-Reyes seconded.
Motion passed unanimously.
4.
Reports from Standing Committees: a.
Budget Committee: Castro reported that the committee met April 16. VP of Administrative Services
Brent Calvin and Prof. Matt Bourez briefed the committee about the work that the Accreditation
Response Task Force subgroup’s III and IV. That work effects the composition and direction of the budget committee. As a result, the budget committee has postponed its work on its own composition, bylaws and guidelines. The committee was also given copies of the college’s working budget for review. The committee will meet again May 8. b.
Essential Learning Initiative Committee: Collier said the committee will meet April 24 for a final review of funding proposals. c.
Title V Report: No report. d.
Facilities/Safety Committee: Masterson was not present. Mittlestead said the committee will hold its final meeting of the year May 1. e.
Accreditation Report: Vega La Serna reviewed the focus and dates for upcoming events related to accreditation: May 27 summit host by the COS Academic Senate, May 3 SLO and SAO workshops with
Dr. Bob Pacheco, May 15 college forum, and the June 17 Board of Trustees workshop. There was discussion about the April 27 summit. f.
Institutional Planning and Effectiveness Committee: Basham said the committee is working on a strategic plan update in a revised, simplified format, and they expect to have that ready May 2.

g.
Technology Committee: Hollabaugh said the committee met April 22 and completed its tactical plan update. They began work on their end of the year report, which they expect to present for the final
College Council meeting of this academic year. h.
Academic Senate: Hester-Reyes said the Academic Senate will meet May 1, 15 and 22, and may meet one extra time. May 22 will be its annual awards presentation. Because of the awards, the Academic
Senate might meet one extra time, June 17, to finish business. i.
Student Equity Committee: Gusman said the committee met April 22 for its last meeting of the year.
Gusman gave the committee an accreditation update, and the committee reviewed the proposed governance and decision-making manual. Gusman said the committee is concerned that the proposed new structure for governance and decision-making no longer includes the Student Equity
Committee as a standing committee of what is now College Council. j.
Student Report: The student reps reported that the students set up an accreditation information table on the quad of the Visalia campus from noon to 2 p.m. April 18 and they plan to do the same
May 2. The goal is to provide information about the accreditation process in a peer-to-peer format.
Several students will be attending the April 27 accreditation summit. The students will also be providing a lunch for faculty and staff April 25 as a show of appreciation. Nikkel asked if they had an opinion about the mood of the student body as a result of their peer-to-peer informational efforts.
There was further discussion. k.
President’s Report: Carrizosa said senior management continues to meet every Thursday focusing on accreditation as well as the day-to-day operations of the college. He provided a rundown of administrative positions about to be filled and for which recruitment is about to begin: athletic director/associate dean, Student Health Center coordinator, two director/coordinator positions in lieu of the vacant associate dean position in Student Services, LRC director, vice president of Student
Services, Foundation director and director of research. Hester-Reyes asked that Human Resources provide a timeline so that Academic Senate can make necessary appointments to hiring committees.
Action Items:
5.
Second read: BP/AP2510 Participation in Local Decision-Making: Carrizosa reviewed changes to the BP. Sense referenced a letter he sent to Carrizosa and explained disagreements the COS Teachers Association has with the proposed new language and asked Basham to explain further. Basham explained a lack of a reserved rights clause and talked about some bargaining history between the union and the college. He suggested another two weeks to consider the issue before final action. There was discussion. Carrizosa offered to include an additional reference in the BP that maintains the Board of Trustees remains bound by existing bargaining agreements: “As such, no part of any policy or administrative procedure can abdicate their sole authority to govern in accordance with all state and federal laws and regulations and collective bargaining agreements by and between the employee associations and the District or College of the Sequoias. Vega La Serna made a motion to approve, and Nikkel seconded. Hester-Reyes asked that the suggested new phrase underlined above be included. Sense asked that a vote be held off until the new language is available in writing. Carrizosa called for the question, and the motion passed 13-4. Hester-Reyes said an item is missing from the ‘mutual agreement’ section of the BP: Other academic and professional matters as are mutually agreed upon between the governing board and the Academic Senate. Hester-Reyes moved to add the missing item, and Vega La
Serna seconded. The motion passed unanimously. Hester-Reyes moved to postpone a vote on BP 2510 as amended until the April 30 College Council meeting; LaMar seconded. There was discussion. Hester-Reyes called for the question. The motion passed unanimously.
6.
Second read: BP/AP 3501 Campus Security and Access: Mittlestead moved that a second read be postponed until May 14 in order to give the Facilities/Safety Committee a chance to review the BP/AP. Gusman seconded; the motion passed unanimously.
7.
First read: AP 3720 Computer and Network Use: Hollabaugh reviewed the AP and its intent. Hester-Reyes explained the Academic Senate’s proposed change to the language. There was discussion. Vega La Serna moved to approve the AP for a second read with the Academic Senate’s proposed changes. Hester-Reyes seconded. The motion passed unanimously.
8.
First read: BP/AP 3721 Website: Hollabaugh and Carrizosa reviewed the BP/AP and the intent. There was discussion. Mittlestead moved to approve for a second reading; Castro seconded. The motion passed unanimously.
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9.
First read: AP 4102 Career and Technical Education Programs: Vega La Serna reviewed the AP. Hollabaugh moved to approve for a second read, and Schengel seconded. The motion passed unanimously.
10.
First read: AP 4260 Prerequisites and Corequisites: Vega La Serna said proposed changes to the AP from
Academic Senate are pending. Vega La Serna moved to approve the AP for a second read with Academic
Senate’s proposed changes to be considered as part of the second read at the May 14 College Council meeting; Hollabaugh seconded. The motion passed unanimously.
11.
First read: AP 5070 Attendance Accounting: Vega La Serna reviewed the AP. Vega La Serna moved to approve the AP for a second read; Hollabaugh seconded. The motion passed unanimously.
12.
Governance and Decision-Making manual: Carrizosa explained the new governance and decision-making structure and manual as well as the intent behind them. There was discussion. Carrizosa suggested a note within the manual that indicates that in the 2013-14 academic year, the District Governance Senate (now known as College Council) will appoint a task force to determine the best way to ensure that student equity continues to be kept at the forefront of planning and decision-making. Carrizosa proposed adding a descriptive line within the District Governance Senate’s box in the flow chart: Administration, Classified Staff, Faculty,
Students. Nikkel moved to approve the manual with the proposed amendments for a second reading;
Hollabaugh seconded. The motion passed unanimously.
Information Items:
13.
Student Success Scorecard: Carrizosa explained the Student Success Scorecard being published by the
California Community College Chancellor’s Office.
14.
COS spring staffing/vacancy status update: Carrizosa had reviewed this item as part of his Senior
Management Council standing report.
Discussion Items:
None.
Adjourned: 4:19 p.m.
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