College of the Sequoias
College Council Summary
Jan. 22, 2013
3:10-5 p.m.
Sequoia Building, Room 1
Members Present
Administration:
Classified:
Faculty:
Adjunct Faculty:
Standing Committee Chairs:
Stan Carrizosa, chair; Steve LaMar, vice chair
John Bratsch, Bob Masterson, Jonna Schengel
Lori Jones, Steve LaMar, Sandy Williams
Jeff Basham, Michele Hester-Reyes, Paul Tidwell
Don Nikkel
Bob Masterson
Facilities/Safety
Jennifer La Serna
Planning and Effectiveness
Tim Hollabaugh
Technology
Frances Gusman
Student Equity
Guests
Brent Calvin
Members Absent
Administration:
Classified:
Adjunct Faculty:
Students:
Standing Committee Chairs:
Eric Mittlestead
Terry Gray
Pat Twiford
Jordon Dean, Roxy Fagundes
Debbie Castro
Stephanie Collier
Budget
Essential Learning
1.
2.
Call to Order: Carrizosa called the meeting to order at 3:11 p.m.
Public Comment:
a. Items not on the agenda: None.
b. Items on the agenda: None.
3.
Approval of Minutes: Tidwell raised a point about Item 9 from the written summary of the 12-11-12 CC
meeting. The summary of discussion about campus food included mention of Basham pointing out that the
Strategic Plan calls for offering students healthier food. Tidwell asked that their be future discussion to define
“healthier food.” Hollabaugh moved to approve, and Masterson seconded. The motion passed unanimously.
4.
Reports from Standing Committees:
a. Budget Committee: Chair not present. Calvin said the committee reviewed the updated Fiscal
Solvency Plan in December and January. Hollabaugh said the committee has been reviewing its
function statement and governance model, and the group is on a third phase of it. Calvin and
Hollabaugh said they expected updated function statement and bylaws for the committee to come to
CC at the Feb. 12 meeting. Calvin presented a summary of the updated Fiscal Solvency Plan.
b. Essential Learning Initiative Committee: No report.
c. Title V Report: No report.
d. Facilities/Safety Committee: No report. Masterson said the committee will meet Feb. 6. Carrizosa
said senior management has been working with District Police and Student Services to revise the
campus security schedule among the three college locations, and he said the Board of Trustees will
get an update of the security schedule at its Jan. 25-26 retreat.
e. Accreditation Report: La Serna said accreditation was the topic for the spring convocation and
feedback was solicited on eight questions that summarize the accreditation recommendations.
Recommendations focused around student learning outcomes and institutional planning and
effectiveness. Expecting to be notified about status the first week in February.
f. Institutional Planning and Effectiveness Committee: La Serna said the committee has taken the
convocation feedback on eight questions that summarize the accreditation recommendations and
that feedback will be presented to the Board of Trustees at its Jan. 25-26 retreat. La Serna said the
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raw feedback will be reviewable as well a look at themes. Schengel asked about the process for
accrediting recommendations. Carrizosa talked about the interaction with the visiting accrediting
team.
Technology Committee: No report. Hollabaugh said the committee will meet Jan. 28.
Academic Senate: Hester-Reyes said the Senate has discussed and is concerned about outside
entities sponsoring classes, specifically possible apportionment and priority-registration problems.
Basham said COSTA also has concerns that are contractual and different from those raised by the
Academic Senate. There was discussion of these topics. Hester-Reyes said she will be speaking to the
Board of Trustees at its Jan. 25-26 retreat about collecting ARCC data. She said ARCC data will be
more important in light of the community-college funding proposal based on student completion. She
also talked about a proposed new pay scale for students with more than 90 units. Hester-Reyes
thanked Calvin for changes he made within Food Services. Nikkel asked how the proposed student
completion funding model might work. There was more discussion.
Student Equity Committee: No report. Gusman said the committee will meet Jan. 28.
Student Report: No report.
President’s Report: Carrizosa said was foregoing his report on senior management in the interest of
time. He provided Senior Management Notes to those present.
Action Items:
5. Second read: AP 2410 Board Policy and Administrative Procedure: Carrizosa reviewed the policy and
changes. Hester-Reyes moved to approve, and Hollabaugh seconded. In further discussion, Basham asked for
clarification on how entities providing input on BPs/APs find out whether their input was incorporated. There
was discussion. Basham also asked about the word “review” vs. “approval” in Item 7. There was discussion.
Hester-Reyes moved to approve with the language amended – “approval” instead of “review” in Item 7. La
Serna seconded. There was more discussion. La Serna asked Carrizosa to call the question. The motion passed
unanimously with Tidwell voting against.
6. First read: AP 3280 Process for Grant Applications: La Serna reviewed the AP. Hester-Reyes asked how long
the AP would be out for input before coming back for a second read. La Serna said it would come back for a
second read at the next CC meeting. Basham asked about the MOU between the district and COSTA regarding
grants. There was discussion. Basham asked about exceptions for grants that are less than $30,000 and/or on
a timeline of less than two weeks. There was discussion.
7. First read: BP/AP 3290 Human Subjects: La Serna reviewed the BP and AP. Tidwell said COSTA’s proposed
changes were not included in the draft presented for first reading. There was discussion about the missing
language. La Serna said she would take the BP/AP would go back to with COSTA’s input. Carrizosa said the
BP/AP could come back for a first read because of missing input. Hester-Reyes said Senate has vote the BP/AP
at its Jan. 23 meeting. Carrizosa asked if that vote could be tabled because of the missing input. Hester-Reyes
said it is a hot topic and might have to go to vote with the explanation that some proposed language is
missing. La Serna read the proposed COSTA language to the group. Carrizosa asked for a motion to bring back
BP/AP 3290 for a first read at the 2-12-13 CC meeting. Hester-Reyes made the motion, and Hollabaugh
seconded. The motion passed unanimously.
8. First read: BP/AP 4020 Program Development, Approval and Modification: La Serna reviewed the BP/AP.
There was discussion. Hester-Reyes said Academic Senate had declined to take action on the item until the
credit hours is defined. Hester-Reyes asked La Serna if she had talked to Joni Jordan and Greg Keen. La Serna
said no meeting took place, but BP/AP 4020 does not set the credit or clock hour only that such a credit/clock
hour is required. La Serna said the credit/clock hour is set in BP/AP 4090. There was more discussion. Carrizosa
proposed that BP/AP 4020 come back for a second read at the 2-12-13 CC meeting, giving Academic Senate
time to address it. Basham moved in support, and Masterson seconded. The motion passed unanimously.
9. First read: AP 4105 Distance Education - Student Authentication Process: La Serna reviewed the AP.
10. First read: AP 4106 Awarding of Certificates: La Serna reviewed the AP.
11. First read: BP/AP 3440 Service Animals: Gusman reviewed the BP/AP.
12. First read: AP 3560 Alcohol on Campus: Gusman reviewed the AP.
13. Summer School Calendar: This item was incorrectly published on the agenda as a discussion item. La Serna
explained that item required action at this meeting in order for it to go to the Board of Trustees for action at
its Jan. 25-26 retreat. Schengel moved to take this item as an action item, and Bratsch seconded. La Serna
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discussed the summer semester calendar. Masterson moved to approve the summer semester calendar, and
Hollabaugh seconded. Tidwell asked about start times. La Serna said they will start at 7 a.m. and there will
only be a morning session. Carrizosa brought up the issue of students limited by public transit times. La Serna
said calendar committee has recommended that Hanford classes start at 8 a.m. and Visalia classes start at 7
a.m. for that reason. The motion passed unanimously.
Information Items:
14. Board of Trustees Retreat: Carrizosa said the annual Board of Trustees retreat will be Jan. 25-26. The agenda
has been published. The bulk of the public portion will be covered Friday, and Saturday will be used for closed
session topics such as negotiations and personnel. He asked that people attend if their schedules permit.
15. Data Request Form: La Serna reviewed the proposed data request form, discussing its application to improve
efficiency and tracking and other reasons for the use of the form. There was discussion.
Discussion Items:
16. Campus Security: LaMar said there was concern about this topic at the last CSEA meeting, although campus
incidents are on the decline. LaMar asked Masterson to talk about new steps and procedures. Masterson
talked about an AlertUs system that provides a text-to-voice conversion and install through multiple mediums,
including all computers. Masterson talked about the new RAVE notification system, which provides broadcast
through email, text, Twitter, and other channels, and the RAVE system requires an opt-out rather than opt-in
for users. Masterson said there are also panic buttons installed at the Hanford Center and the Visalia campus
and they are being installed at the Tulare Center. LaMar said employees have concerns about remote offices
and staffing resources. There was discussion.
17. Participatory Governance: Carrizosa discussed the Community College League of California’s guidelines for
participatory governance and decision making. Carrizosa explained his view of the difference between shared
governance and participatory governance, and he discussed the support for his view within the law and within
CCLC guidelines. He said this will be a topic for the Board of Trustees at its Jan. 25-26 retreat. There was
discussion. La Serna said Basham (who had left) asked her to mention that statewide Academic Senate has
different language about participatory governance and that he hoped CC would consider that as well. Also, La
Serna said, Basham and Hester-Reyes (who also had left) asked the Michelle Pilati from the statewide
Academic Senate and Scott Lay from the CCLC be invited to COS to discuss the topic at the end of this
semester. Carrizosa said he is in favor of that. Tidwell said there is a definition of faculty within the CCLC
guidelines with which COSTA is going to disagree.
Adjourned: 5:08 p.m.
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