2014-2015 Vendor Fairs
November 8, 2014 & April 11, 2015
Business Name: _________________________________________
Description of your Business: _______________________________
Website: _______________________________________________
Name: _________________________________________________
Prairie Trail Parent? Y/N
Address: _______________________________________________
City, State, Zip: __________________________________________
Phone/Cell: _________________ Email: ______________________
IA State Tax Permit # or SSN#: _____________________________
Vendor Fairs:
_____ November 8, 2014
_____ April 11, 2015
_____ Both
Registration Fees:
_____ $30 (1 vendor fair)
_____$60 (both vendor fairs)
Electricity Needed?
Y/N
*Registration fees go to the Prairie Trail PTO to help diffuse costs of printing and signage. PTO agrees to advertise
the Vendor Fair/Bake Sale through the following channels: Facebook, Ankeny Patch and Surrounding, Des Moines
Register and other periodicals, as well as drive-by signage. PTO will also print flyers that go home with Prairie Trail
families, and list the event on the Ankeny School E-backpack.
*Please make checks payable to: Prairie Trail PTO. Checks may be dropped off at the school: Attn: PTO Vendor
Fair, 1850 SW College Ave, Ankeny, Iowa, or mail to Angie Hemmingsen, 1003 SW 53 rd Street, Ankeny, Iowa 50023.
By signing below, vendor agrees to participate in the Prairie Trail PTO Vendor Fair(s), acknowledges receipt of
Vendor Fair Rules and Information, and agrees to abide by rules.
Name:______________________________________Date:____________________________
*Upon receipt of this form and your payment, a confirmation email will be sent to your email listed above. Your space
is not confirmed until we receive this agreement with payment in full.
Vendor Fair Rules and Information:
Location: Prairie Trail Elementary School, 1850 SW College Ave., Ankeny, Iowa.

The Vendor Fair will take place in the gymnasium (hallways and cafeteria may be used depending on
number of vendors).

Prairie Trail Families get first right of vendor spaces. There will be no duplication of vendors.

Set up begins at 8:00 am, the Saturday morning of the Vendor Fair.

The Vendor Fair starts promptly at 10:00 am and ends promptly at 2:00 pm.

Tear down starts promptly at 2:00 pm. There will be no early tear downs.

Vendors are responsible for their own clean-up and trash bagging. If damage or excess clean-up is
required, it will be at the vendor’s expense.

Each vendor receives 9x9 ft. of space.

Vendors must bring their own table and chair. All tables must have table covering. Please make sure
table and chair have soft rubber ‘feet’ to protect the gymnasium floor.

Vendor spots inside are marked. Please check in upon arrival with event Volunteer.

Vendors may drive up to drop off supplies. After drop off, all vehicles must be parked in the
Visitor/Cascade Falls Parking Lot.

All booths and displays must comply with all rules and regulations of the Ankeny Fire Department, City
Inspector and Polk County Health Department.

Vendors should plan accordingly for lunch (bring own or have food delivered). Only clear liquids are
allowed on the gymnasium floor.

Cancelation Policy: A full refund will be issued for cancelations received in writing at least 7 days prior
to each vendor fair. Written notice must be sent to ahemmingsen@q.com no later than November 1st or
April 4th. No refunds will be given for no-shows, and no refunds will be made for cancellations received
after the deadlines listed above.

Vendors assume full responsibility for any damages, loss, theft to their exhibit or injury to self.

Vendors are responsible for all collection and submittal of sales tax.

By signing the contract vendors agree to all terms and conditions of this agreement.
Questions or concerns? Please call Angie Hemmingsen at 515-964-3794 or ahemmingsen@q.com. We look
forward to very profitable and positive experience for all!
Thank you very much for participating!
The Prairie Trail PTO
* Please retain vendor fair rules and information for your reference.