How Process Enterprises Really Work by Michael Hammer and Steven Stanton Harvard Business Review, November-December 1999 Presented by Jeff Schott CS457 Fall 2005 Process Enterprises • What is a Process Enterprise? – “Flexible groupings of intertwined work and information flows that cut horizontally across the business, ending at points of contact with customers.” – Replaces traditional organizations • Sets of discrete units • Well-defined boundaries Business Process Reengineering • Benefits – Operate faster and more efficiently – Use information technology more productively – Employees have more authority and a better view of the big picture – Higher-quality products and service – Dividends to shareholders through reduced costs, increased revenues, and higher stock values Impediments to BPR • Many companies have reorganized core processes, but not the entire organization • Power still resides in vertical units • Integrated processes and fragmented organizations create cognitive dissonance Successful BPR Implementation • Appoint best managers to be process owners • Give process owners authority over work and budgets • Shift focus to process goals • Base pay and advancement on process performance • Focus training on whole process • Cultural focus on teamwork and customers Case Study – Texas Instruments • Calculator development teams – Drawn from various departments – Responsibility from inception to launch • Initial results not encouraging – Teams barely functioned – Sabotaged by existing organization – Unwilling to cede people, space, responsibility – Conflicting orders from team, department Case Study – Texas Instruments • Organization changed – – – – – Teams became primary business units Old departments refocused on training Process owner management role created Budgeting by process Office space reconfigured • Improvements – Time to launch reduced by 50% – Break-even points reduced by 80% Case Study – IBM • Standardize Global Operations • Processes assigned to members of the Executive Committee • Units expected to follow processes • Improvements – – – – 75% reduction in time to market Increased on-time deliveries Increased customer satisfaction $9 billion savings Case Study – Owens Corning • Enterprise Resource Planning System • Managers were rejecting or modifying ERP • Companywide process teams created • Improvements – 50% increase in inventory turns – 20% reduction in administrative costs – Millions in logistics savings Process Owners • Senior managers with end-to-end responsibility for processes • Must have authority over design, measurement, and training • Process ownership is permanent – Process designs evolve with business – Old organizational structures will reassert themselves • Separates control of work from management of workers Case Study – Duke Power • Improve customer service in the face of deregulation • Identified 5 core processes – Each assigned an owner • Owners given authority over – Designing process – Setting performance targets • Improvements – More installations per day – Meets 98% of construction commitments (up from 30 - 50%) New Style of Management • Cooperation is unavoidable – With other managers – With process workers • Duke Power developed a “decision rights matrix” – Which managers make certain decisions – Who is consulted beforehand – Who is consulted afterward Process Standardization • Benefits – Lowers overhead costs – Presents one face to customers – Increase organizational flexibility • Disadvantages – Different customers cannot be served differently • Some companies do both – Standardize as much as possible while still meeting diverse customer needs – Harder to impose standard than allow diversity Making the Transition • Determine relevant changes • Connect to overall strategy • Appoint high-profile executives as process owners • Set realistic expectations • Don’t try to do everything at once • Choose one unit as a prototype • Gain commitment of senior employees to avoid resistance New Process Infrastructure • • • • • Measurement Compensation Facilities Training and Development Career Paths Is It Worth It? • Capitalize on new opportunities • Process is as important as presentation • Dynamic processes for changing markets Does it Work? • • • • • 70% failure rate Excuse for job cuts Ignores human dimension Is actually time sensitive New processes means new problems – Untested solutions – Security issues • Is being phased into ERP, BPM, Six Sigma Source: Wikipedia [Business Process Reengineering] http://en.wikipedia.org/wiki/Business_process_reengineering