Space and Facilities Database
Training
Level One
April 2, 2008
Presented By: Hong Lin & Theresa Tsik
Facility Planning, CPDC, CSU Chancellor’s Office
Topics
 SFDB Overview
 Fall 2008 SFDB Update
 SFDB Tables
 SFDB Reports
 Space Management Website
 SFDB User Manual
 Hands on SFDB!
Page 2
SFDB Overview
Page 3
What is SFDB
 SFDB – Space and Facilities Database
 SFDB is the official CSU central record for facility and space
information for capital planning and is not a day-to-day
campus space database.
 Two master files – the facility file and the space file
 Updated annually - snapshot of fall data only
 Centralized and web-based database maintained by CO
 Foundation of the capital planning
– Campus instructional space utilization
– COBCP Forms (1-1, 1-2, 1-3, 1-4, 2-3, 2-4, 2-7, 2-9)
– Laboratory enrollment vs. laboratory capacity
– ASF per FTE model
Page 4
Facility File
 Consists of a physical inventory of all state and
non-state funded facilities on campus.
 Defined as gross square feet.
 Contains detailed information about each facility,
such as the category, condition, construction
type, ownership, gross square feet, master plan
status, budgeted cost, number of floors, and the
date of the Notice of Completion.
Page 5
GSF
 Gross square footage (GSF) is the outside
measurement of a facility or structure, and is
usually expressed in square feet.
http://www.calstate.edu/cpdc/suam/SUAM9045-9050.pdf
Page 6
http://www.calstate.edu/CPDC/Facilities_Planning/Space_Mgmt/index.shtml
Page 7
Space File
 Space: A single room that houses an administrative,
instructional, or support function on the campus.
 Defined as assignable square footage (ASF).
 Consists of inventory of the spaces within facilities.
 Consists of ASF, the type of activity taking place in
the room (administrative, instructional or support),
and the number of student seats accommodated in
that room (referred to as student station count)
Page 8
ASF
 The assignable square footage (ASF) of a facility
is the floor area within any building or structure. It
is the ceiling to floor (7 feet) usable portion of the
inside of a space or room (except separate
parking structures).
http://www.calstate.edu/cpdc/suam/SUAM9045-9050.pdf
Page 9
Page 10
Space Type
 Instructional Space
– Lecture
– Lab
– Other Instructional Space
 Instructional Support Space
–
–
–
–
Office
Non-office
Special Instructional Support
Others
http://www.calstate.edu/cpdc/Facilities_Planning/Space_Mgmt/Resource_Docum
ents/SFDB_User_Manual/Appendix_I.pdf
Page 11
Discipline Code (HEGIS)
 Definition:
The functional activity or organizational unit to which a room or
space is assigned and which is actually occupying or using the
space or is scheduled to do so.
 Three Units:
– Interdiscipline unit
“00001”. General purpose, such as lecture, seminar,
conference rooms
– Instructional units
Assigned to the academic discipline or department
– Administrative and Instructional Support units
Such as Financial Aid, Student Service, Housing and Parking.
http://www.calstate.edu/cpdc/Facilities_Planning/Space_Mgmt/Resource_Documents/SFDB_User_Manual/Appendix_E.pdf
http://www.calstate.edu/cpdc/Facilities_Planning/Space_Mgmt/Resource_Documents/SFDB_User_Manual/Appendix_F.pdf
Page 12
Capacity
 Lecture and teaching laboratory space.
– Lecture: Space Type 0001 & 0004
– Teaching laboratory: Space Type 0010
 Expressed by Full Time Equivalent Students (FTES).
 Capacity calculation:
Multiply the total stations in each space category by the
appropriate conversion factor based on current utilization
standards.
– Lecture: stations * 2.33
– Teaching Lab (Lower Division): stations * 0.52
– Teaching Lab (Upper & Grad Division): stations * 0.39
Page 13
Fall 2008 SFDB Update
Page 14
Fall 2008 SFDB Update & Custodial
Reporting Window
 Window: May 1 to May 31, 2008
 What to do:
– Update facility
– Update space data
– Request new state maintained spaces and any
adjustment
Page 15
Update Facility
 All state and non-state facilities in the master plan
must be reported in SFDB.
 Buildings:
– Add new buildings
– Delete existing buildings
– Update existing buildings
 Fill out the CPDC 4-2 Facility Request form and send
it to Theresa Tsik
www.calstate.edu/CPDC/Facilities_Planning/Space_Mgmt/Forms
 Update year round
Page 16
Update Space
 Spaces:
– Add new spaces
– Delete existing spaces
– Update existing spaces
 Prepare CPDC 4-3 form
http://www.calstate.edu/CPDC/Facilities_Planning/Space_Mgmt/For
ms
 Log on the SFDB database.
 Update during the reporting window.
Page 17
Log on SFDB (production database)
Quick link to SFDB:
http://www.calstate.edu/cpdc/Facilities_Planning/Space_Mgmt/index.shtml
Username:
Password:
Page 18
Log off SFDB
NOT to do:
Close Internet explorer
YES to do:
1) Logoff and Exit 2) Select “Exit” from menu “Action” 3) Click “X” to close
Page 19
Space Update Process
Or
Data Entry Screen
Campus Upload Process
Validation
N
Y
Edit Screen
N
B/A Analysis Report
Y
Campus inform CO Data is ready to review
CO Analyze B/A Report
N
CO
Y
CO Update Space-master
Page 20
Space Update Process - Step by Step
 Step 1: Campus enters data
– Option 1: Upload Process (for volume transaction)
– Option 2: Data Entry Screen
 Step 2: Campus reviews Before and After Analysis
 Step 3: Campus edits submitted data
– Option 1: Upload Process
– Option 2: Edit Screen and/or Data Entry Screen
 Step 4: Campus views/exports submitted data
 Step 5: Campus notifies CO that data is ready to review
during the SFDB update window
 Step 6: CO reviews campus data submission, analyzes
data and updates space-master file
Page 21
Data Entry- Option 1: Upload Process
1. Prepare space update file:
1) Download CPDC 4-3 Space and Facility Database
Worksheet from Space Management website:
http://www.calstate.edu/CPDC/Facilities_Planning/Space_Mgmt/Forms/
2) Follow the instructions on CPDC 4-3, input space
update data into CPDC 4-3 form with all fields
completed.
3) Remove all headers from CPDC 4-3 file and save it.
4) Save the CPDC 4-3 excel file as text (Tab delimited)
format and named as “sfdbtranxx.txt”. (XX: campus
code)
Page 22
Data Entry- Option 1: Upload Process
Sample: “sfdbtranXX.txt” file
Page 23
Data Entry- Option 1: Upload Process
2. Click “Upload Process” button.
Page 24
Data Entry- Option 1: Upload Process
3. Click “Browse” and Select
space update file
“sfdbtranXX.txt”
4. Click “Upload” button to
load “sfdbtranXX.txt” file
5. Enter e-mail address
6. Click “Validate My Data”
7. Check your e-mail in box
for validation report.
Page 25
Data Entry- Option 1: Upload Process
8. Clean your data (when errors show in the validation)
– Go back to Step 1, follow the error messages on the
validation status report and correct errors on your
CPDC 4-3 space update file
– Repeat step 1-7 until your validation status report
says “Thank you for your clean submission. It will be
processed.”
9. Return to SFDB Update Process Main Menu
Page 26
Data Entry- Option 2: Data Entry Screen
1. Select Data Entry
Screen
Page 27
Data Entry- Option 2: Data Entry Screen
2. Query and view existing space data before you update,
delete or insert a space.
1) Click “Enter Query” icon
2) Enter query data in fields:
such as Center code, Facility
No., Space No., Space Type,
etc.
3) Click “Execute Query” icon to
view the data you request
4) Use [Page Down] key or to
view each space
Page 28
Data Entry- Option 2: Data Entry Screen
3. Insert (add) new record
1)
2)
If the facility is already in the SFDB, skip step 2)
If the facility is not in SFDB, add facility first by sending CO the
CPDC 4-2 Facility Request form.
http://www.calstate.edu/CPDC/Facilities_Planning/Space_Mgmt/Forms/
3)
Insert
Click “+” icon
OR
Select “Insert Record” from menu “Record”
Page 29
Data Entry- Option 2: Data Entry Screen
3. Insert (add) new record (cont’d)
4)
5)
6)
Type data in each required field, use Tab key to skip to the
next field
Save:

Select “Save” from
Menu “Action”

Click save icon

Ctrl + s
Don’t want to save:
click “Record” from menu,
select “Clear”
Page 30
Data Entry- Option 2: Data Entry Screen
4. Update existing record
1) Query the space record you want to update




Click “Enter Query” icon
Enter query data in fields:
such as Center code, Facility
No., Space No., Space Type,
etc.
Click “Execute Query” icon to
view the data you request
Use [Page Down] key or to
view each space
Page 31
Data Entry- Option 2: Data Entry Screen
4. Update existing record
(cont’d)
2) Type “U” in Tran Type
field
3) Use Tab key to move to
the field you want to
change and type in the
update data
4) Save changes
Page 32
Data Entry- Option 2: Data Entry Screen
5. Delete existing record
1) Query the space record you want to delete




Click “Enter Query” icon
Enter query data in fields:
such as Center code, Facility
No., Space No., Space Type,
etc.
Click “Execute Query” icon to
view the data you query
Use Page Down key or to
locate the space you want to
update
Page 33
Data Entry- Option 2: Data Entry Screen
5. Delete existing record (cont’d)
2) Type “D” in Tran Type field
3) Save changes
Page 34
Data Entry- Option 2: Data Entry Screen
6. Exit Data Entry Screen
 Click exit icon
 Select “Exit” from
menu “Action”
 Click “X” to Close
the window
Page 35
Step 1: Data Entry - Highlights
 Who: Campuses are able to do data entry.
 What: Space update data:
 Transaction Type “I”: Insert (add) a new space which is not
in the current SFDB
 Transaction Type “U”: Update a space which is in the current
SFDB
 Transaction Type “D”: Delete a space which is in the current
SFDB
 How: Two options:
 Upload Process: For volume data transfer process.
 Data Entry Screen: Enter one space record each time
Page 36
Step 1: Data Entry – Highlights
 Where: All clean data will be loaded in “Edit Screen”
Upload Process: Flat file (CPDC 4-3) with error
free data
Note: Your data submission will not be loaded in the Edit Screen
when there are errors in the data validation.
Data Entry Screen: All data entered and saved
through the Data Entry Screen will be loaded in
the edit Screen.
 Key ID of the database:
campus code+ center code+ facility num+ facility suf + space num +
space suf
Page 37
Step 1 - Data Entry: Warning!
Upload process will erase all existing data in the “Edit
Screen”
Scenario:
January this year, you uploaded some error free data. In February, you
went to the Data Entry Screen and entered one room data. Now you
found out that you forgot to update 50 spaces in one facility, so you
uploaded these 50 spaces into the SFDB. What happens?
50 spaces data erased all your previous data loaded in the “Edit Screen”
which includes the data you uploaded in January and the one room you
entered in February.
How to prevent losing data?
Always export “Edit Screen” data and save as an excel file before you
run upload process. Or always work on the same CPDC 4-3 excel file.
Page 38
Step 2 – Before and After Analysis
 Definition:
– Before:
Current SFDB data
– After:
Proposed new SFDB data
– Difference = After – Before
 Features:
– Check space update data
– Analyze the impact on the campus permanent and
temporary capacity
– Analyze the changes of ASF, number of stations and
FTES for each facility, each center and campus wide by
space type/HEGIS type and by HEGIS type/space type
– Help campus to modify the data submission
Page 39
Step 2 – Before and After Analysis
1. Select report
2. Click “View Report”
Page 40
Step 2 – Before and After Analysis
3. Room by Room Review:
1)
2)
3)
4)
5)
Select center code and/or
facility you want to view
Click “1. Process Report”
Click “2. View Report”
Review the room by room
report.
Save report on your desktop
if you want.
Page 41
Step 2 – Before and After Analysis
4. Summary report
1)
2)
3)
4)
5)
Process Report
Select one of the
summary reports
Select center code or
facility number
View report
Save report
Note:
The process may take a few
minutes. Please be patient.
Page 42
Step 2 – Before and After Analysis
 Type of B&A reports:
– Room by room review:
Only updated, deleted or added spaces
– Summary reports:
For all changed or unchanged spaces and facilities




Capacity Analysis: by each facility, only capacity space type
Campus Summary: Summary by campus level, all space types
Center Summary: Summary by Center level, all space types
Facility Summary: Summary by facility level, all space types
 Save and print:
– Reports are in “pdf” format and can be saved on desktop
– Print in letter size paper except Capacity Analysis Report in
11X17 size
Page 43
Step 2 – Before and After Analysis
Type of Report
Report Content
Room by Room Review
B&A comparison for each room updated, deleted or added
Capacity Analysis Report
 B&A comparison for all permanent / temporary facilities.
 Show capacity space type: Lecture, LD lab, UD & GD lab, FO, FAO.
 Show Number of Stations, FTES and ASF
Campus Summary Report
 B&A summary for the whole campus
 Two type of reports: - By Space type by HEGIS type
- By HEGIS type by Space type
 B&A comparison of FTES, Number of Stations and ASF
Center Summary Report
 B&A summary for each center
 Two type of reports: - By Space type by HEGIS type
- By HEGIS type by Space type
 B&A comparison of FTES, Number of Stations and ASF
Facility Summary Report
 B&A summary for each facility
 Two type of reports: - By Space type by HEGIS type
- By HEGIS type by Space type
 B&A comparison of FTES, Number of Stations and ASF
Page 44
Step 2 – Before and After Analysis
Sample reports:
Please refer to Appendix M in the SFDB User Manual.
Page 45
Analyze SFDB Update
1. Process and view the Before and After Analysis Report
2. Analyze Campus permanent capacity
– Capacity: Lecture, Teaching Lab, FO & FAO
– Increase of capacity:
 Project related: capacity should match the
program, refer to CPDC 1-2
 Non project related: analyze proposed CPDC 1-2
– Loss of capacity:
 Project related: capacity should match the
program, refer to CPDC 1-2
 Non project related: not allowed in campus TOTAL
unless sound reasons are provided and approved
by CPDC
Page 46
Step 3 – Edit Data

Why:
After reviewing the B&A analysis report, campus may:
– Edit data submission
– Add new space update data

How:
–
–
Option 1: Upload process
Option 2: Edit Screen and/or Data Entry Screen
Page 47
Step 3 – Edit Data
Option 1: Upload process
 Add or edit space update data in the CPDC 4-3
space update file.
 Upload data: follow Step 1 – Upload Process.
 View Before and After analysis: follow Step 2.
 Repeat upload process until you are satisfied with
the Before and After Analysis.
Page 48
Step 3 – Edit Data
Option 2: Edit Screen and/or Data Entry Screen

What is in the Edit Screen?
–
–

When to use Edit Screen and/or Data Entry Screen?
–
–


The data you uploaded with no errors in the validation
The data you entered and saved through Data Entry Screen
Edit Screen:
Edit data that is already in the Edit Screen
Data Entry Screen:
Add new space update data if the data is not in the Edit
Screen.
Transaction Type is based on the data in the SFDB
Save changes frequently
Page 49
Step 3 – Edit Data
Option 2: Edit Screen and/or Data Entry Screen
1. Open Edit Screen
Page 50
Step 3 – Edit Data
Option 2: Edit Screen and/or Data Entry Screen
2. Query and view data in the Edit Screen




Click “Enter Query” icon
Enter query data in fields:
such as Center code, Facility
No., Space No., Space Type,
etc.
Click “Execute Query” icon to
view the data you query
Use Page Down key or to
locate the space you want to
edit
Page 51
Step 3 – Edit Data
Option 2: Edit Screen and/or Data Entry Screen
3. Edit an insert transaction in Edit Screen (Tran Type=I)
1) Update:
To update space info for the new space you want to
insert or add in the SFDB
 Keep Tran Type I
 Use Tab key to move to the field you want to
update and type in the update data.
 Save changes
Page 52
Step 3 – Edit Data
Option 2: Edit Screen and/or Data Entry Screen
3. Edit an insert transaction in Edit Screen (Tran Type=I)
2) Delete:
Do not want to add this new space in the SFDB


Click “X” delete icon
Select “Delete Record” from
menu “Record”
OR
Page 53
Step 3 – Edit Data
Option 2: Edit Screen and/or Data Entry Screen
4. Edit Update transaction in Edit Screen (Tran Type=U)
1)
Update – update the data info



2)
Delete from screen - do not want to include this update
space transaction in the space update submission



3)
Keep Tran Type “U”
Use Tab key to move to the field you want to change and type in the
update data.
Save changes
Click “X” delete icon on screen, or
Select “Delete Record” from menu “Record”
Save changes
Delete - delete this space from the SFDB instead of update


Change Tran Type from “U” to “D”
Save changes
Page 54
Step 3 – Edit Data
Option 2: Edit Screen and/or Data Entry Screen
5. Edit Delete transaction in Edit Screen (Tran Type=D)
1)
Update – update this space in the SFDB instead of deleting
this space



2)
Change Tran Type from “D” to “U”
Use Tab key to move to the field you want to change and type in the
update data.
Save changes
Delete from screen - do not want to delete this space from
the SFDB



Click “X” delete icon on screen, or
Select “Delete Record” from menu “Record”
Save changes
Page 55
Step 3 – Edit Data
Option 2: Edit Screen and/or Data Entry Screen
6. Data Entry Screen:

Add new space update transaction if it is not in the Edit Screen:




Insert a new space which is not in the SFDB
Delete an existing space from the SFDB
Update a space in the SFDB
Follow the instruction of Step 1 Data Entry – Option 2 “Data
Entry Screen”
7. View Before and After Analysis:
Follow Step 2 – Before and After Analysis
8. Continue editing data until you are satisfied with the
Before and After Analysis
Page 56
Step 4 – View Data
 View the data in the Edit Screen
 Data in the Edit Screen is your SFDB update
submission
 Export your data submission from Edit Screen to
your desktop
 Export data can be saved as excel file and in
CPDC 4-3 format.
 Final review of your SFDB update submission
before notifying CO
Page 57
Step 4 – View Data
1. Click “Export all transaction from Edit Screen”
Page 58
Step 4 – View Data
2. Click “Export Data”
3. Save as text file on your desktop
4. Convert to excel file:
1) Open Microsoft Excel
2) Open the text file saved on your desktop
3) Follow Text Import Wizard steps:
Step 1: Select “Delimited”
Step 2: Check “Comma” box
Step 3: Use shift key select all data fields, check “ Text” box
4) Save the excel file on your desktop
Page 59
Step 5 – Notify CO*
 Notify CO:
When SFDB update
submission is ready for CO to
review
 CO will receive a notification
via e-mail
* CO in this presentation means the Space
Management team in the CSU Chancellor’s Office
Page 60
Step 6 – CO Update space master
1. CO reviews the campus space update submission
2. CO analyzes space update submission
3. CO works with campus to address issues on the space
update, if any
4. Both campus and CO agree on space update
5. CO updates SFDB Space-master
6. CO notifies campus SFDB has been updated
7. CO updates SFDB reports and posts on the website
http://www.calstate.edu/cpdc/Facilities_Planning/Space_Mgmt/Reports/
Page 61
Review and Quiz

How to add, delete or update a facility ?
Submit CPDC 4-2 form to CO Space Management. CO
will add, delete or update in the SFDB.

Can I use “Space Master Table” to add, delete or update a
space?
No. Space Master Table is view only.

Through what approach can I enter my campus space
update data?
Upload process and Data Entry Screen.

Can I add a new space update transaction in the Edit
Screen?
No. Edit Screen is for editing your data already submitted.
For new space update data, you need to go to Data Entry
Screen, or add in your space update file CPDC 4-3 and
upload.
Page 62
Review and Quiz

What is the Transaction Type when I update information
for an “I” record in Edit Screen
Transaction Type is “I”. Because it is still a new space and
is not in the current database. Tran Type is looking at the
space in the current SFDB.

I uploaded some space update transactions for facility 039
last week. Now I have space update transactions for
facility 040. If I upload space data for facility 040, will my
facility 039 space data still stay in the Edit Screen?
No. Every time you Upload data, the data in the Edit
Screen will be erased.
Page 63
SFDB Tables
Page 64
Tables (View Only)
Main Tables
Resource Tables
Page 65
Facility Table
• VIEW ONLY
• Search facility:
- Enter Query
- Type in key words
- Execute Query
• Update facility:
Send CPDC 4-2 form to CO
http://www.calstate.edu/CPDC/Facilities_Planni
ng/Space_Mgmt/Forms/CPDC_4-2.doc
Page 66
Space Master Table
• VIEW ONLY
• Search space information:
- Enter Query
- Type in key words
- Execute Query
• Update space data:
Use SFDB Update Process
Page 67
Resource Tables (View Only)
Quick reference for:
-
Campus Code
Category Code
Center Code
Condition Code
Construction Type
Construction Status
Department Code
Facility Status
Function Code
Funded by
Instructional Level
Ownership Code
Discipline Code
Room Status
School Code
Space Type
Station Type
Page 68
SFDB Reports
Page 69
Where To Get Reports?
http://www.calstate.edu/CPDC/Facilities_Planning/Space_Mgmt/index.shtml
Page 70
Type of Reports
Category
Space
Name of Reports
Room by Room
Detail Space Report By Discipline
Detail Space Report By Space Type
Complete Space Report By Facility
Nonstate Space Report By Facility
Summary
Complete Space Report By Facility (Summary)
Summary Space Type Report by Facility
Summary Space Type Report by Discipline
Facility
Facility Report
Capacity Report by Facility
Custodial
Custodial Report
Page 71
Report Features
 Provide information and summary reports of:
Space, Facility, Capacity and Custodial
 Customize your report:
Options to view one center, one facility, one space type,
one HEGIS type, permanent building, temporary building
 Show the latest data in SFDB
 View report
 Save report (save as .pdf file)
 Print report
Page 72
Abbreviation
COMPL
DESC
EFFC
FAC
FAC Office
FAC ADM
INST LVL
LEC
LD
NUM
RM
SFX
SP
STA
SS
TRAN
UD
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
Completion
Description
Efficiency
Facility
Faculty Office
Faculty Administration
Instructional Level
Lecture
Lower Division
Number
Room
Suffix
Space
Station
Number of Stations
Transaction
Upper Division
Page 73
Need Room by Room Space Data?
Name of Report
Sort by
Detail Space
Report By
Discipline
Campus
Center
Discipline
(Total)
(Total)
(Total)
Detail Space
Report By
Space Type
Campus
Center
Space Type
(Total)
(Total)
(Total)
Complete Space
Report By
Facility
Campus
Center
Facility
(Total)
(Summary)
 by Space Type
 by Discipline
(Summary)
 by Space Type
 by Discipline
 by Teaching lab
and Teaching lab service
Nonstate Space
Report By
Facility
Campus
Center
Facility
Report Header
Room By Room
Fac# SP# ASF Inst LVL SP Type
STA Type Num of STA FTE
RM Status
Compl Date Rev Date
Room By Room
Fac# SP# ASF Inst LVL Discipline
STA Type Num of STA FTE
RM Status Compl Date
Rev Date
Room By Room
SP# ASF Inst LVL Discipline SP Type
STA Type Num of STA FTE
RM Status Tran Date Comments
Room By Room
It is part of the above “Complete Space
Report By Facility”. Just for Non-State
Space.
Page 74
Need Summary of Space Data?
Summary by
Space Type
Discipline
Teaching Lab and
Teaching Lab
Service by Level
Summary
for
Name of Report
Space
Type
Discipline
Inst
LVL
ASF
NUM
of STA
NUM
of SP
FTE
X
Center
Summary Space Type Report
By Facility
X
X
X
X
X
Center
Complete Space Report By
Facility (center summary)
X
X
X
X
X
Center
Summary Space Type Report
By Discipline
X
X
X
X
X
X
Facility
Summary Space Type Report
By Facility
X
X
X
X
X
X
Facility
Complete Space Report By
Facility (facility summary)
X
X
X
X
Discipline
Summary Space Type Report
By Discipline
X
X
X
X
Facility
Complete Space Report By
Facility (facility summary)
X
X
X
X
Center
Complete Space Report By
Facility (center summary)
X
X
X
X
Facility
Complete Space Report By
Facility (facility summary)
X
X
X
X
X
X
Page 75
X
Need Facility Data?
Name of Report
Facility Report
Capacity Report
by Facility
Sort By
Campus
Center
(Total)
(Total)
Campus
Center
(Total)
(Total)
Report Header
Facility
Fac#
Category Status Owner GSF ASF EFFC COMPL Date
Facility
Fac#
LEC (Num of STA, FTE)
LAB UD (Num of STA, FTE)
FAC Office(Num of STA)
LAB LD (Num of STA, FTE)
Total (Num of STA, FTE)
FAC ADM (Num of STA)
Page 76
Report Sample
Please refer to the Appendix L in the SFDB User Manual.
Page 77
Hyperion Website
http://peterson.calstate.edu:8080/Hyperion/browse/login



Pre-defined Report Query
– APDB
– Facility
– Space Master
– Edit Screen
– Before and After Analysis Summary (must process the
B&A report in the SFDB first)
– Proposed space file (must process the B&A report in the
SFDB first)
Refresh query report to get the latest data
Save in excel format of pdf format
Page 78
Space Management Website
http://www.calstate.edu/CPDC/Facilities_Planning/Space_Mgmt/index.shtml
Page 79
Space Management Website - Great
Source of Space Management






Quick link to the web-based SFDB
Reports
Call Letters
Forms
Resource Documents
Contact us
Page 80
SFDB User Manual
 Available on the Space Management website:
http://www.calstate.edu/CPDC/Facilities%5FPlanning/Space%5FMgmt/Reso
urce%5FDocuments/
Page 81
Questions and Answers
Page 82
Hands on SFDB!
Exercises are on the TESTING database.
Fall 2008 SFDB update is on the PRODUCTION database
Page 83
Comments, Suggestions & Questions?
Hong Lin
Theresa Tsik
hlin@calstate.edu
ttsik@calstate.edu
562-951-4109
562-951-4159
Page 84
www.calstate.edu
Page 85