Dear Vendor,
Special Olympics Cumberland County would like to invite you to showcase your talent or business by participating in
our upcoming shopping expo on Saturday, December 6th, 2014 from 10:00 am – 4:00 pm at the Gilmore
Therapeutic Recreation Center. This event is an opportunity for shoppers to get lots of Holiday, gift and personal
shopping done in one place, in one day.
The Gifts Galore & S.O. Much More shopping expo is announced with a variety of local business and media sources
such as the Up & Coming, Women’s View, ARRAY, and other local magazines, billboards, local television and radio
stations as well as newspapers and social media sites like Facebook and twitter. There is a non-refundable
registration fee that will go directly to Special Olympics Cumberland County. This includes advertising for the event,
an 8’X8’ vendor space with one 6’ table (vendors may bring additional table if desired).

Non-Food Vendors:
Indoor booths:
$85.00 if received/postmarked before 10/3/14
$100.00 if received/postmarked after 10/3/14
Indoor double space and two tables: $175.00
Outdoor booths:
$35.00 if received/postmarked before 10/3/14
$50.00 if received/postmarked after 10/3/14
Outdoor double space and two tables: $75.00
If you are interested in space reservation, please complete the attached application or contact Jamie Scruggins or
Teri Schultz at giftsgalorefayetteville@yahoo.com for information on space availability. Applications for vendor
space will be assigned on a first-come, first serve, payment received basis. We will only accept one
vendor per company and no more than 5 vendors in one category (jewelry, wreaths, lotions, etc)
Vendor set-up will begin at 7:00 am on the day of the event and all tables need to be cleared by 6:00 pm.
Please make checks payable to Special Olympics Cumberland County & remit along with your completed
application and signed vendor space agreement to reserve your space.
No applications/money will be accepted after November 14, 2014, unless postmarked by that date.
Upon application approval, you will receive an email requesting your help with promoting the event on our Facebook
page and to your customer base or you can provide us with your database and we will do the work for you!
We strongly encourage you to contact your customer base and any possible prospects you may have. Let your
potential customers know about this amazing opportunity to shop and learn more about your business in a fun and
friendly atmosphere. Share this opportunity with other business associates and encourage them to jumpstart and
showcase their businesses. All vendors are asked to assist in getting the word out!
Participating businesses are asked to donate a door prize for the Silent Auction. The Silent Auction bidding will take
place throughout the day and give you the opportunity to showcase your business to everyone. Door prize winners
will be selected at the end of the day.
Any business may provide bag stuffers (key chains, printed material 8.5”x11” or smaller, business cards, coupons,
notepads, etc.) Material Deadline is 5:00pm on November 14, 2014. Fees are $25 for booth participants and
$50 for non-booth participants.
We thank you in advance for your consideration. If you have questions, please contact our event coordinators at the
number below.
Jamie & Teri
Special Olympics Cumberland County
1600 Purdue Drive
Fayetteville, NC 28304
Phone: 910.433.1000
Email: giftsgalorefayetteville@yahoo.com
www.giftsgalorefayetteville.com
Official Terms and Conditions
RULES AND REGULATIONS
Vendor agrees to abide by and adhere to all laws of Cumberland County of Fayetteville, NC and all pertinent
ordinances thereof. Vendor also agrees to abide by all official show policies, rules and regulations adopted by show
management. Said policies, rules and regulations are hereby made a part of the Vendor space contract as if copied in
full therein.
OFFICIAL SHOW SCHEDULE with MOVE-IN/MOVE-OUT times.

MOVE-IN Tables
 7:00 am – 9:45 am on day of show

SHOW HOURS
 10:00 am – 4:00 pm Saturday, December 6th, 2014

MOVE-OUT Tables
 4:15 pm – 6:00 pm on day of show
VENDOR MOVE-IN/MOVE-OUT INSTRUCTIONS
Move-in of Tables shall follow the assigned hours outlined above. Vendors not there by 9:45 am will not be allowed to
set up and will not get a refund of their deposit. Please be on time!
CONTRACT PROCEDURE
Vendor space in the Gifts Galore & S.O. Much More shopping expo is assigned by agreement and invitation only.
Special Olympics Cumberland County reserves the right to make final determination on this issue.
TERMS OF BOOTH PAYMENT
All vendor space agreements issued must be returned with booth payment in full. Payment should be made to Special
Olympics Cumberland County and mailed to the official address:
Special Olympics Cumberland County
Attn: Gifts Galore & S.O. Much More
1600 Purdue Drive
Fayetteville, NC 28304
CANCELLATIONS/REFUNDS
All cancellations must be made in writing and sent to Special Olympics Cumberland County at the official address
above. All payments are non-refundable. (Full payments will be returned only to vendors that were not accepted
to participate or in the case of event cancellation)
SUBLEASES
The company signing the vendor space agreement cannot sublease any portion of their vendor area without the
express written permission of Special Olympics Cumberland County All products provided, literature distributed,
service provided or other activity must be directly related to the company signing the original vendor space
agreement. Special Olympics Cumberland County has the right to have anyone subleasing removed. (i.e. A rep for
Avon is approved to have an Avon booth. He/She cannot have Pampered Chef products/literature on the table also,
even if he/she is a rep for more than one company. He/she CAN purchase two booths by filling out and paying for two
applications. – Avon and Pampered Chef)
EXHIBITOR PARKING
No reserved parking is available. We ask all vendors to park in the back lot or along the street side of the parking lot
after unloading. Please do not leave your vehicle in the loading area.
BEVERAGES AND FOOD
The selling of alcoholic beverages and/or other beverages or food (food intended for immediate consumption such as
lunch items and beverages) by Vendors is prohibited unless pre-approved by an official of Special Olympics
Cumberland County. Jams, jellies, fudge, candies, etc. are approved exceptions.
CHARACTER OF TABLES
Special Olympics Cumberland County reserves the right to approve the character of all displays and to prohibit any
display or activity which, because of the noise or other objectionable nature, detracts from the general character of
the vendor, interferes with a neighboring vendor or is otherwise not in the best interest of the event. Advertising signs
and stunts which are aggressively promotional in nature, intended for use in the booths or the general area of the
vendor hall must be submitted to Special Olympics Cumberland County for approval prior to the first day of the official
move-in. Under no circumstances shall an in-booth voice amplification system be used.
NOISE/USE OF SOUND
Loudspeakers and high volume equipment are prohibited. Audio video equipment must be restricted in volume as to
not to disturb other vendors. Special Olympics Cumberland County reserves the right to enforce these restrictions at
its own discretion.
MATERIALS SUBJECT TO LICENSE/RESTRICTION & SALES TAX
The Vendor agrees to obtain, at its own expense, any licenses or permits from government bodies which may be
required for the operation of its trade or business during the show and to pay all taxes that may be levied as a result
of the operation of its trade or business in the space. The Vendor agrees to indemnify, defend and save harmless
Special Olympics Cumberland County, and The City of Fayetteville against any and all claims for loss, injury, lack of
license or payment, or damage to persons or property, brought on behalf of any person, firm, or licensing agency, and
arising out of acts, omissions, or negligence of vendor, its agents, or employees.
MANAGEMENT
Special Olympics Cumberland County reserves the right to close any vendor leased herein, without liability, should
vendor or any employee thereof engage in acts that are substantially disruptive and against the best interest of the
Expo. Vendor expressly waives any recourse for damages against Special Olympics Cumberland County in the event
this agreement is revoked or cancelled by Special Olympics Cumberland County for violation of any provision hereto.
In case of acts of God or conditions necessitating the canceling of the Event, Special Olympics Cumberland County
shall not be held responsible and no refunds of vendor space payments will be made. Special Olympics Cumberland
County reserves the right to relocate or resign any vendor when circumstances warrant so longs as said relocation or
reassignment is in the best interest of the Event. Special Olympics Cumberland County reserves the exclusive right to
change the floor plan in any manner whatsoever without notifying Vendor in advance of any change.
VENDOR SPACE INCLUDES:
Vendor must maintain provided space in a professional manner—vendors may bring own additional table
One 6ft table
Back & side draping (indoor only)
2 chairs
TERMS OF BOOTH PAYMENT: 100% of booth fee & bag stuffer fee is due at the time application is submitted.
Payments must be made by check, cash, or money order to Special Olympics Cumberland County. There will be no
exceptions. No credit cards accepted! Contact Jamie Scruggins (910) 433-1000 for details.
Return the application on the next page with applicable fees to:
Special Olympics Cumberland County
Attn: Gifts Galore & S.O. Much More
1600 Purdue Drive
Fayetteville, NC 28304
Application
Vendor’s Legal Company Name:
Contact Name:
Address:
Office Phone:
Cell Phone:
Email Address:
Enter a brief description of product or service to be displayed/sold in booth (contract VOID if not
completed)
Enter quantity of each item you are purchasing in the left column and total fee in the right column.
Quantity
Item
Single Indoor booth
Double Indoor booth
Single Outdoor Booth
Double Outdoor Booth
Electricity in booth
Vendor Bag Stuffers
Non-vendor Bag Stuffers
Extra Table
Fee
Total
$100.00
$175.00
$50.00
$75.00
$10.00
$25.00
$50.00
$8.00
Subtotal
Early birds only (app must be postmarked by 10/3/14)
-$15.00
Total Due
payable to Special Olympics Cumberland County
Cash Amt:_______
Check Number & Amt:______/______ Money Order Amt: _______
Returned checks will incur a $35 service fee. We discourage sending cash through the mail, we
recommend submitting cash payments in person (if submitting a payment in person please call to
coordinate a drop off time).
Please Initial:
_____I understand that all payments to the Gifts Galore & S.O. Much More shopping expo are Non-Refundable. (Full
payments will be returned only to vendors that were not accepted to participate or in the case of event cancellation)
_____I understand that upon acceptance of my application I will receive a confirmation receipt via email.
_____I understand that the sponsor of the Gifts Galore & S.O. Much More shopping expo reserves the right to cancel
or postpone this event. I understand that my vendor fee will be credited toward the future date and not refunded.
_____I understand that if my booth is not set-up and show ready by 9:45 am I will not be allowed to set-up unless
arrangements have been made in advance with a staff member of Special Olympics Cumberland County and my
payment will not be refunded.
_____I have read and I accept terms of this agreement.
Application
Applicant Signature
Date
Official Use Only:
Receipt #:
Payment form:
Staff signature:
CASH
CHECK
MONEY ORDER
Payment #:
Amount:
Date: