OCONOMOWOC AREA SCHOOL DISTRICT
Role Description
JOB TITLE: Accounting Manager
Reports to:
Director of Business Services
Hours/Days:
8 hours per day/12-months per year
Date:
July 8, 2013
SUMMARY:
The Accounting Manager is responsible for all areas related to accounting and financial reporting of
OASD’s $53M budget. This position will be responsible for developing and maintaining accounting
principles, practices and procedures to ensure accurate and timely financial statements. The
Accounting Manager supervises two staff accountants and is responsible for managing the team to
ensure that work is properly allocated and completed in a timely and accurate manner. This position
addresses tight deadlines and a multitude of accounting activities including general ledger
preparation, financial reporting, process improvement projects, year-end audit preparation, and the
support of budget and forecast activities. The Accounting Manager reports to the Director of Business
Services and has contact with employees with diverse backgrounds, skills sets, and job
responsibilities which requires strong interpersonal communication skills both written and verbal.
ESSENTIAL DUTIES AND RESPONSIBLITIES:
Accounting – Processing & Review
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Update and maintain Chart of Accounts / WUFAR master
Investigate, identify, determine accounting for new transactions (debt, fiscal agency, charter
schools, etc.)
Post journal entries
Review journal entries
Post payroll adjustments
Review and approve requisitions
Review and approve check registers
Review and code various Business Office invoices for payment – insurance, fees, OAC, dues ,
HR services
Prepare Board Business Committee materials: Run check registers, wire transfers, ach’s,
summary wire transfers, pcard summary, pcard transactions, financials, OAC summary,
various other depending on agenda
Accounting Manager
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Prepare, report, and pay OAC sales tax (monthly)
Process prenotes, payroll files, vendor ap ach’s, and employee ach’s
Review bank reconciliations
Compile salary and benefit data for SBS Medicaid Reporting done by Student Services
Download monthly health and dental invoices and DBS detail for reimbursements/draws
Assist principal, administrators, and others with budget inquires, concerns, account code
issues and questions
Assist payroll and HR with account code questions and budget concerns
Post monthly pcard transactions
Financial Analysis
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Various budget, cost, revenue analysis as requested or needed by Dir. Of Bus. Svcs.
Maintain OAC performance summary and financials (monthly)
Copier analysis: Maintain spreadsheet of inventory, budget prep, invoice review and approval,
lease renewal
Computer/tech device leases and purchases: maintain lease spreadsheet, annual
spend/budget, monthly invoices on pcard
Capital leases – maintain spreadsheet, record annual entries for principal and interest, record
annual gross-up for new leases
Annual cashflow borrowing – prepare cashflow analysis for the year, legal documents, work
with financial advisor and attorney, record collection, make and record payoff
Annual pcard/ap payment program analysis
Various project analysis of budget versus tracking of actual costs
Accounting Management
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Lead accounts payable specialist and internal auditor/accountant
Coordinate audit
Prepare and analyze liability schedules
Compile annual financials – ensure accuracy, timeliness, and completeness
Compile federal and state grant/aid schedules
Annual CUSIP filing
Annual Excise Tax filing (ACA requirement)
Manage Skyward Financials – authority, access, financial access, account clearance, account
groups, purchase groups, set up next year requisitions, po groups, wire transfer #’s, ach #’s
Maintain cash balances, process transfer requests, make investment decisions, maintain
banking relationships, and implement new products and services
Pcard Coordination: Limit changes, Declines, limit review, new card requests, card distribution,
training, closed accounts, collect cards, overall program administration
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Accounting Manager
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Property tax levy- prepare and maintain spreadsheet of levy, payments, and receivables; verify
all payments are received timely and code for deposit to appropriate accounts/funds
1099’s, fixed asset reporting, student fees, retiree inventory, and pcard audit – high level
oversight
TruTime oversight, corrections, and program/process changes
Oversee Erate accounting
Review substitute, transportation/gas, and fund 21 analyses prepared by Accountant/Internal
Auditor
Assist with AA training – preparation, coordination, and instruction
Manage food service provider relations: manage Fund 50 budget, daily food service operations
(meet with provide to review program performance on a regular basis)
Debt service management: maintain debt spreadsheets (Fund 38 and Fund 39), debt service
payments (2x/year), long term debt roll-forward, annual debt summary for audit (including
capital leases), respond to various debt inquiries
OPEF grants – create account codes, communicate deadlines and accounting with recipients
and administrators/principals, coordinate expenditure reporting and fund collection with OPEF
Should referendum occur – compile, maintain, and manage construction financials and debt
postings and compliance requirements
Assist with State Trust Fund loan – securing, paying, and filing
Various project assistance – such as RevTrak, 403b, Pcard Gen2 implementation
Business Office process improvements – drive, oversee, and implement
Attend monthly Board Business Committee meetings
Budget Compilation
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Assist with various budget preparation, compilation, and analysis tasks as directed by Dir. Of
Bus. Svcs.
Budget: non-personnel templates - prepare, distribute, compile; Business Office non-personnel
budget
Attend all non-personnel budget meetings
Access budget database – enter non-personnel data
Enter revenue budget into Skyward – all funds
Enter expense budget into Skyward – Fund 21, 38, 39, and 50
Reporting & Other
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Complete various DPI reports – with Director of Business Services and on own as directed
Maintain all required annual DPI filings
Compile and enter annual food service financial report to DPI (USDA)
Run reports for annual workers compensation audit
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Accounting Manager
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Run monthly OAC ticket sales report
Identify annual IRS mileage rate to be utilized and communicate – update Web Expense
Reporting categories using this rate
Various communications: EOY purchasing, beginning of the year procedures/notes, IRS rate,
etc.
QUALIFICATION REQUIREMENTS:
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4 year business degree
CPA required
Management experience preferred
School district or public sector experience preferred
Strong technical skills
Detail oriented
Ability to multi-task and meet competing deadlines
Dedication, commitment to responsibilities
Ability to recognize process improvement/efficiency opportunities and implement project
solutions
Experience with various Microsoft software, technology tools, and financial software packages
for data entry, information analysis, and report preparation required
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