Pcard Application Process
Please review the following instructions to accurately fill out the Pcard application. Once
you have read the instructions, please access the Pcard application at
https://www.netappsaccess.com/Login_user.asp.
Please note that any inaccurate information on the application will cause it to be declined
and a new application will have to be submitted.
Depending upon which campus you report to, use the following login information.
Norman
Login: uofonorman
Password: pcard
HSC
Login: uofohsc
Password: pcard
Once you log in to the NetApps system you will be required to accept the Electronic
Communication Consent agreement. Since the application process is completed online
and the bank is not able to obtain your physical signature, this agreement basically states
that when you click “Agree & Continue” you are acknowledging that this action shall
constitute your signature.
After accepting the Electronic Communication Consent Agreement you will receive
access to the application. When completing the application please remember that:
•
The name on the application must be listed as it is with Human Resources.
•
Your employee id must be listed as it is with Human Resources. Please note this is
your six digit employee id that appears on your paycheck.
•
Your email address must be a university email address, ending with @ou.edu or
@ouhsc.edu.
•
All approvers must have signature authority.
•
When completing the business address please use the billing address for your
department. PO boxes are not acceptable addresses.
•
Accounting information must be entered in full. Incomplete information will not be
accepted.
•
For HSC – A full chart field spread must be entered. That spread includes your GL
Account, Fund, Org, Program, Subclass and Project/Grant.
Example:
•
For Norman – Both your department number and account number must be entered.
Example:
•
On the card settings section of the application the field labeled credit limit is your
monthly credit limit. The single purchase limit field is your single transaction limit.
The University defaults are a monthly limit of $25,000 and a single transaction limit
of $5,000.
•
The Pcard team does not have the ability to change the information on the
application. Therefore, if any of the information listed is incorrect, the application
will be declined. Sample applications are shown below.
HSC APPLICATION
NORMAN APPLICATION
Once the application has been submitted, you will be required to click “Agree and
Continue” to the terms and conditions. These terms and conditions require that you abide
by OU Pcard rules and regulations as well those set forth by MasterCard.
After accepting the Cardholder Agreement and terms and conditions, a pop-up window
will appear advising that an email notification will be sent to you requesting application
confirmation. The required confirmation validates that your email address is correct and
that you did in fact apply for the card. You must confirm the application, within three
(3) business days, or it will be declined. After you confirm the application it will be
routed to your approver for their confirmation.
***Important - your application cannot continue without this.*** Please click the following link to
confirm your application: https://www.netappsaccess.com/confirm.asp?appid=259664 ***Please Do
Not Reply To This Email.***
The approver will receive an email notifying them that an application is pending
approval. The approver will then be able to approve the application online and
electronically submit it to the Pcard team. The approver must confirm the application
within ten (10) business days or the application will be declined.
After the application is approved, you will be issued a Pcard within 5 business days. You
will be notified by the Pcard Team regarding when and where you can pick up your card.
Remember, you must attend Pcard training before you can receive your Pcard.