Leadership Retreat
West Hills Community College District
February 26, 2009
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Chancellor’s Report
Presented by:
Frank Gornick
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Vision for Greatness
VISION FOR GREATNESS AT
WEST HILLS COLLEGE
Our salvation will be hard work, not Sacramento. Our success lies in our willingness to
do things differently, not the same old way. Our greatness will be in how we honor one
another for our differences and honestly confront our faults. We will develop new
traditions, keeping ties to our proud history. We will grow as professionals who know
the value of learning. Our colleagues will identify us as leaders in our profession because
we are student centered and that we care for one another.
We will measure our success by the success of our students. The quality of their life and
the lives of the people they care for will be better because of our work. We are in the
business of making a difference because we are learners.
Frank Gornick
January 7, 1994
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Succession Planning
Presented by:
Frank Gornick
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What is Succession?
• the coming of one person or thing after another in
order, sequence. 2. a number of persons or things
following one another in order or sequence. 3. the
right, act, or process, by which one person succeeds
to the office, rank, estate, or the like, of another. 4.
the order or line of those entitled to succeed one
another.
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Why Plan Now?
• Preparation for the future
• We don’t want to undo all that we have
accomplished
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Enrollment
* Headcount includes all Summer Intersessions and Online Enrollment
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Online Enrollment
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General Fund Budget Revenues
* Budgeted Revenue
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Measure G Funds
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Measure Q Funds – SFID #1
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Full Time Faculty
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Timeline of Accomplishments
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1995 – Residence Halls re-opened
1995 – Football program reinstated
1996 – WHCCD joins consortium to recruit international students
1997 – Inaugural Hall of Fame Event
1998 – Donation of 107 acres of land for WHC Lemoore
1998 – Voters pass $19.5 million bond (Measure G)
1998 – Lemoore Child Development Center (Cinnamon Street) opened
1999 – First online classes offered
1999 – Kings County Economic Development Partner Award
2000 – Cheney State Preschool opened
2001 – Construction begins for WHC Lemoore
2001 – Donation of 230 acres of land for WHC Coalinga Farm of the Future
2001 – Psychiatric Technician Program begins
2001 – Lemoore Child Development Center (New Campus) opened
2001 – Major renovations underway for WHC Coalinga
2001 – Employee Scholars Program Begins
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Timeline of Accomplishments (continued)
•
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2002 – MetLife Foundation Community College Excellence Award
2002 – Avenal Infant Center opened
2003 – Hotel Management; Resort and Club Management; Restaurant and Food Services
Management programs begin
2003 – All students receive free email account
2004 – California Community Colleges Chancellor’s Diversity Award for Excellence
2004 – San Joaquin Child Development Center opened
2004 – Expansion of Coalinga Child Development Center
2005 – Expansion of Lemoore Child Development Center
2006 – WHC Lemoore fully accredited
2006 – WHC Coalinga Child Development Center undergoes $2 million expansion
2006 – $1.5 million Storage Area Network (SAN) system replaces outdated computer servers
2007 – More than 6,000 students enroll in spring semester
2007 – WHCCD 75th Anniversary Celebration begins
2007 – Avenal State Preschool opened
2008 – Nursing Program receives approval from the Board of Registered Nursing
2008 – Tamarack State Preschool opened
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Employee Scholars Program
Presented by:
Frank Gornick
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Employee Scholars Program
• The Employee Scholars Program (previously known as the Employee
Educational Assistance Program) began November 13, 2001.
• There have been 83 approved applications since that time.
• There are currently 20 participants
• Reimbursements of more than $190,762 have been made.
• More than 791 units have been taken by participants.
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Employee Scholars Program
• Schools include:
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West Hills College
CSU Fresno
University of Phoenix
Franklin University
UCLA
Fresno Pacific
University of Missouri
University of Illinois
Ashford University
Boise State
Sonoma State
CSU Bakersfield
Walden University
Fielding Graduate University
Rockhurst University
Capella University
www.westhillscollege.com
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Excelsior College
Chapman University
Cal Poly
Saint Leo University
Colorado Technical University
UC Davis
UC San Diego
State Center Community College
District
CSU Northridge
Canyon College
Hope International University
Columbia College
CSU Dominguez Hills
Concord Law School
National University
"Once You Go Here, You Can Go Anywhere" ™
Employee Scholars Program
• Future Plans:
– Employee Scholars Program Reunion, Late Spring 2009
– Group Photo
– Brochure to be developed
• What is being done to encourage participation?
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Administrative Internship Program
Presented by:
Frank Gornick
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Draft Reorganization Model
Presented by:
Frank Gornick
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Administrative Evaluations
Presented by:
Frank Gornick
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Administrative Evaluations
• 360 Degree Evaluation
• Student Learning Outcomes (SLOs) and Administrators
• Qualitative/Quantitative Aspects
• Merit Pay
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Presidential Expectations of
Administrative Evaluations of Faculty
Presented by:
Willard Lewallen
And
Don Warkentin
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Instructional Efficiency and
Effectiveness
Presented by:
Pedro Avila
And
Frank Gornick
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WSCH/FTEF Efficiency Ratio Examples
The WSCH/FTEF ratio measures Weekly Student Contact Hours per instructor
load. The ratio allows for efficiency comparisons across courses with different
weekly contact hours and instructor loads.
Course
Enrollment
Course Weekly
Hours
Weekly Student
Contact Hours (WSCH)
Instructor Load
(FTEF)
WSCH/FTEF
Ratio
MATH 25
30
3
90
.20 or 20%
450
CHEM 2 Lab
30
3
90
.15 or 15%
600
NC 100
30
Based on
attendance
60
.15 or 15%
400
PSYTEC 12
30
12.5
375
.90 or 90%
417
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WSCH/FTEF Efficiency Ratios by Campus (face-to-face)
600
563
537
470
500
400
449
439
409
362
428
384
361
452
Lemoore
380
355
313
296
300
437
332
NDC
317
246
Coalinga
333
270
200
100
State Budget
Cuts.
Opening of
Lemoore
College
154
152
120
40% reduction
in sections
offered.
Lemoore
classroom
expansion (15%
increase in
sections)
Start of Iraq
War
State budget
cuts
Reduction of Psych Tech Courses
0
2002-2003
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2003-2004
2004-2005
2005-2006
NAS
2006-2007
Psych Tech
Courses
Restored
2007-2008
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WSCH/FTEF Efficiency Ratios by Campus (Online)
700
622
600
552
508
500
544
449
461
Lemoore
449 Online
425
422 Coalinga
461
400
Online
300
200
100
124 Online
Sections
4,384
duplicated
enrollments
0
2002-2003
www.westhillscollege.com
Sections -
Budget cuts
- Online
sections
reduced to
105
2003-2004
Coalinga =225
Lemoore =238
Sections -
Sections -
Sections -
Coalinga =71
Lemoore =108
Coalinga =140
Lemoore =142
Coalinga =186
Lemoore =234
2004-2005
2005-2006
2006-2007
11,696
duplicated
enrollments
2007-2008
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CCSSE Report
Presented by:
Pedro Avila
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2008 CCSSE Results
ABOUT THE SURVEY
The Community College Survey of Student Engagement (CCSSE) is a
national survey that serves as a benchmark to assess institutional
quality as it directly relates to the student’s learning experience.
Accrediting institutions recognize the value of the survey as part
institutional self-study and quality improvement.
WHCCD courses that participated in this survey were randomly
selected by CCSSE and included adequate samples of morning,
afternoon, and evening courses. A total of 423 students were
surveyed at the Lemoore campus, 208 at the Coalinga campus, and
137 at the NDC campus. Note that CCSSE does not survey online
students. All data analysis was conducted by CCSSE researchers.
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2008 WHCL Results
Lemoore
Area of Measurement
+ / - Benchmark
2007
2008
7.5
3.4
2. Student Effort
5.8
1.6
3. Academic Challenge
4.3
1.1
5.3
1.4
4.7
5
1. Active and Collaborative Learning
4. Student-Faculty Interaction
5. Support for Learners
Benchmark is based on average score from 585 participating colleges.
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WHCL Areas Above the Mean
Benchmark
Question
Active and Collaborative
Learning
Support for Learners
*Worked with other students on
projects during class
*Encouraging contact among
students from different economic,
social, and racial ethnic
backgrounds.
*Frequency of career counseling
(does not include academic
advising)
* Questions above the mean on both 2007 and 2008 surveys
significance at P<.001 with effect size >=.2
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Coalinga and NDC Results
Coalinga & NDC
Area of Measurement
+ / - Benchmark
2007
2008
1. Active and Collaborative
Learning
8.9
6.2
2. Student Effort
6.4
4.7
3. Academic Challenge
1.6
0.5
2.1
-0.15
11.5
8.3
4. Student-Faculty Interaction
5. Support for Learners
Benchmark is based on average score from 585 participating colleges.
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WHC Coalinga Areas Above the Mean
Benchmark
Active and Collaborative
Learning
Student Effort
Academic Challenge
Support for Learners
Question
Asked questions in class or contributed to class
discussions
* Made a class presentation
Participated in a community based project as
part of a regular course.
* Prepared two or more drafts of a paper or
assignment before turning it in.
* Number of assigned textbooks, manual,
books, or book-length packs of course reading.
Number of written papers or reports of any
length
*Helping you cope with your non-academic
responsibilities (work, family, etc.)
* Providing the support you need to thrive
socially
* Frequency of career counseling (does not
include academic advising)
* Questions above the mean on both 2007 and 2008 surveys
significance at P<.001 with effect size >=.2
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2008 Survey Questions Below the Mean
Lemoore
Student Effort - Frequency of peer or other tutoring.
Coalinga
1. Student Effort - Preparing for class (studying, reading,
writing, rehearsing, doing homework or other activities)
2. Academic Challenge – Synthesizing and organizing ideas,
information, or experiences in new ways.
3. Student-Faculty Interaction – Received prompt feedback
(written or oral) from instructors on your performance.
Note: none of the questions below the mean are recurring from the 2007 survey.
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Budget Status Update
as of January 31, 2009
Presented by:
Ken Stoppenbrink
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General Fund 11
• District is 58.4% through the Fiscal Year
• General Fund Revenue for the entire District is
$ 19,471,335 or 60.7% for all cost centers
• Coalinga Revenues are $ 5,757,674 based on 29.57%
of the FTES
• Coalinga Expenses are $ 7,653,765 or 57.9% of their
budget. Coalinga receives 36.74% of GF budget
• NDC Revenues are $ 2,338,507 based on 12.01% of
the FTES
• NDC Expenses are $ 1,253,005 or 74.5% of their
budget. NDC receives 4.67% of GF budget
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General Fund 11 (continued)
• Lemoore Revenues are $ 11,303,110 based on
58.05% of the FTES
• Lemoore Expenses are $ 7,917,665 or 62.9% of
their budget. Lemoore receives 34.99% of GF
budget
• LNAS Revenues are $ 37,398 based on .37% of
FTES
• LNAS Expenses are $ 57,508 or 34.4% of their
budget. LNAS receives .46% of GF budget
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General Fund 11 (continued)
• Admin. Overhead Expenses are $ 3,300,359 or 56.1%
of their budget.
• Admin. Overhead Expenses received 16.35% of the
General Fund Budget
• Total District Expenses YTD for all General Fund 11
cost centers is $ 20,194,514 or 56.1% of the total
budget
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General Fund 12 / Other Funds
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•
•
•
12 Fund Revenues are $ 6,557,477 or 44%
Expenses are $ 6,188,647 or 41.9% of their budgets
All other funds Revenues are $ 11,453,849 or 28.8%
All other funds Expenses are $ 11,119,327 or 24.4%
of their budgets
• The overall Revenue combined in the entire District
for all funds is $ 37,482,660 or 43.3% (this excludes
beginning balance)
• The overall Expenses combined in the entire District
for all funds is $ 37,502,487 or 40% of the budget
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Summary
• Total Revenues YTD plus Audited Beginning Balance
is $ 47,190,619
• Total expenditures YTD are $ 37,502,487
• Net difference is $ 9,688,131, which includes the
beginning balance.
• General Fund 11:
$ 3,184,356
• General Fund 12:
$ 368,830
• Other Funds:
$ 6,134,945
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Budget Changes for 08-09 & 09-10
• 2008-09 defers $ 340 million to 2009-10, replacing
$ 245 million deferral in current budget
• Prop 98 no reductions for 09-10
• 2008-09 eliminate .68% COLA
• 2009-10 growth at 3%
• 2009-10 no COLA
• P1 currently shows a reduction in 08-09 funding of
$ 443,790 due to deficit coefficient and an additional
$ 198,071 for the COLA. A revised P1 is by March 10
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Budget Changes for 08-09 & 09-10
• Prop 98 payment to K-12 and Community Colleges of
$ 9.3 billion over 7 years requires voter approval
• Lottery revenue borrowing requires voter approval
• Prop 10, (Tobacco Tax), diversion to GF requires
voter approval
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Facilities Update
Presented by:
Frank Gornick
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Items
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Coalinga Facilities, Measure C, current, future, CCCC planning
Lemoore Facilities, Measure E, current, future, CCCC planning
NDC Facilities, Measure Q, current, future, CCCC planning
District Office
Ag Science / Farm of the Future update
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Coalinga Facilities .1
• Current projects:
– Wellness Center and infrastructure
• Storm drain, utility repairs, SAM elec., Video, Access Control,
Energy Management, Fire Alarm, Irrigation
– CDC relocatables
• Measure C first sales
– Ag Science and Wellness equipment
– City Sports, Residence Halls, Huron Improvements
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Coalinga Facilities .2
• Future state projects
– Modernization ph. 2 (RFE), 2010 bond, $10.2m
– SAM Modernization, ~2012 bond, $5.0m
– New Allied Health Facility, ~2014 bond, $14.5m
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Lemoore Facilities .1
• Current projects:
– Multi-Use Sports Complex and infrastructure
• Parking, chiller, utilities, off-site, field sports coordination, NW
drainage sump / pond
• Measure E first sales
– Student Center (possible partner Charter School)
– Infrastructure, Avenal, Riverdale, Field Sports
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Lemoore Facilities .2
• City of Lemoore update:
– Shared use / naming rights Multi-use and pool
– Possible water well SW corner parking / field sports
• Future state projects:
– Field Sports, 2010 bond, $27.0m
– 500 Building (classrooms), ~2012 bond, $13.2m
– 100 Expansion (Admin), ~2014 bond, $9.9m
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NDC Facilities .1
• Current projects:
– Interior Remodel, Electrical lighting, Restrooms, HVAC repairs, Video
surveillance, Signage
• Measure Q first sales
– Interior remodel / repairs, Mendota, San Joaquin, Tranquility, Land
Acquisition, Field Sports Partnership
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NDC Facilities .2
• Future state project
– Master Plan Options of either modernization, addition or new building
– IPP this year for additional space
• Concept of master plan submission
– FPP next year
• Title of property clear
• Drawings of design and location
• Either 2012 or 2014 bond
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District Office
•
•
•
•
Not eligible for state funding
No requirement for DSA process
Faster schedule
Updating design for current and future staffing
– Drives budget cost projections
• Possible funding and financing options
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Ag Science / Farm of the Future
• Site work, off-site improvements, water well
– Infrastructure, storage building, rodeo lights, bleacher berm design
– EIR draft possibly ready for April
• Schedule
– State projects are likely being extended one year
– If PMIA resolved quickly and back on schedule:
• Bidding this summer, construction begins in fall with 12-13 month
duration
• If additional PMIA delays, then DSA staffing and back-log will
extend out
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Payroll Concerns
Presented by:
Jana Cox
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Portal Update
Presented by:
Michelle Kozlowski
And
Susan Whitener
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Distance Education Update
Presented by:
Frank Gornick
And
Susan Whitener
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• Distance Learning Possibilities (Chico State System)
• Course Management System
• Biology Articulation Issue
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MAA Allocation Procedure
(MediCal Administrative Activities)
Presented by:
Don Warkentin
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Overview
• Federal program funded through the US Dept. of Health and Human
Services
• Provides reimbursement to school districts, for the cost of certain
duties that link students and their families to Medi-Cal
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Vendor Services
• Medical Billing Technologies (MBT) is the vendor the district has
contracted with to provide staff training, billing and accounting
services to maintain the MAA program
• MBT also prepares MAA financial forms, monitors participant
surveys, maintains an audit file and assists with Dept. of Human
Services site reviews as required.
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History of WHCCD Participation
• Participants since 2004-2005
• Each campus participates (Lemoore, Coalinga, NDC)
• Employee participation: a high of over 63 survey participants to a
low of 23 participants
• Reimbursements received total $2,354,406 beginning 2004 through
2007
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Procedure for Reimbursement
– Fresno County Dept. of Human Services deducts an administrative fee
of 5%
– Medical Billing Technologies (MBT) receives a flat rate of $72,000 per
year ($18,000 per quarter)
– WHCCD Foundation receives an 8% administrative fee
– WHCL serves as the MAA coordinator/manager and charges a 25% fee
– The remainder is reimbursed to campus departments on both campuses
including NDC
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Campus Area Reimbursement
• Each college president approves/oversees all MAA expenditures
• The WHCCD Child Development Center Director
approves/oversees expenditures of the funds allocated to them.
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A few samples of MAA funds use
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President’s Scholars dinner
Campus workshops
Outside presenters
Outreach materials
Lunches for campus events
Campus tours
Visitor mementos
Holiday reception
X’treme Registation
Conference s
Athletics
Bond supporters rewards
Campus dinners
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"Once You Go Here, You Can Go Anywhere" ™
Total Annual Payouts for 2004-2005 through
2006-2007
Total Revenue Generated: $2,354,426
Fresno County: $97,624
Medical Billing Technologies: $252,000
WHCD Foundation: $158,547
WHCCD MAA Admin.: $495,463
WHC Campuses: $1,350,792
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WASC Self Study Workshop
Presented by:
Don Warkentin
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WASC Self Study Workshop
• March 6 at West Hills College Lemoore
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Meeting Wrap Up /
Department Reports
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