MINUTES OF THE MEETING OF THE PLANNING & HIGHWAYS COMMITTEE
HELD ON TUESDAY, 10 DECEMBER, 2013 AT 6.30PM
IN COMMUNITY HOUSE, ANZAC ROOM
Committee Members Councillors:
Mrs. S. Bratchie
Mrs. R. Coles
J. Harris (Chair)
Ms. J. Harrison-Hicks
Mrs. H. Livings (Acting Vice Chair)
J. Livings
A. Sargent
Mrs. E. Simmons
Present
Councillors:
Mrs. R. Coles
J. Harris (Chair)
Ms. J. Harrison-Hicks
Mrs. H. Livings (Vice Chair)
J. Livings
A. Sargent
In Attendance
Mrs. G. Bancroft, Asst. Town Clerk (Administration & Information)
PH360 ELECTION OF VICE CHAIR
Due to personal commitments Cllr. Emilia Simmons has had to resign her post of Vice Chair, the Chair
thanked Cllr. Emilia Simmons for her hardwork and help over the last few months.
Cllr. Alan Sargent proposed and Cllr. Rachael Coles seconded the nomination of Cllr. Helen Livings as Vice
Chair of the Committee. There being no further nominations Cllr. Helen Livings was elected as Vice Chair.
PH361 A259 SOUTH COAST ROAD PRESENTATION
Deborah Parker, Transport & Environment, ESCC gave a comprehensive presentation on the proposals for
the A259.
In June 2012 the County Council was awarded £2.4 million from the Government’s Local Sustainable
Transport Fund (LSTF) to introduce measures to improve conditions for those walking, cycling and using
public transport.
The aim of the LSTF programme is to support local authorities in delivering local transport schemes that will
help deliver economic growth, whilst cutting carbon emissions and increasing levels of physical activity.
The money is to be used to introduce packages of local transport improvements in Lewes, Eastbourne,
Newhaven and Peacehaven. This has to be spent by the end of March 2015, by which time all of the
schemes will have to be implemented.
The A259 provides an important link between Newhaven and Peacehaven. Earlier this year, key
stakeholders were asked about the main issues faced by pedestrians, cyclists and bus users in this area.
Using this information and the results of an audit of existing conditions along the road we have developed a
package of proposed improvements.
In Newhaven the focus has been on trying to improve conditions for cyclists travelling across and within the
town.
The consultation period ends on 23 December, 2013.

Cllr. John Livings requested that a pedestrian refuge outside the Tudor Rose Park be a matter of priority,
that a layby be provided outside the Toyota Garage on the A259 South Coast Road at Telscombe to
enable vehicles to be unloaded safely and that an extra bus stop was required near to Bolney Avenue.

Mr. Peter Seed, West Ward asked that priority signage for pedestrians be provided for Newhaven High
Street.
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PH362 PUBLIC QUESTION TIME
Mae Pond, Chair of the Residents’ Association asked advice on removal of overhanging shrubbery from a
private garden in an alleyway off of Glynn Road and who owned the recycling bins near to this site.
She was advised to contact Southern Housing who were responsible for this alleyway and also would more
than likely be responsible for the recycling bins in this vicinity.
Peter Seed, West Ward asked if Part 2 of the Core Strategy could be displayed in the Foyer of Community
House making residents aware of the consultation which ends on 14 January, 2014
The Town Clerk would be asked to provide a display.
PH363 To CONSIDER APOLOGIES FOR ABSENCE
The following apologies for absence were noted.
Cllrs. Su Bratchie due to holiday and Emilia Simmons due to personal commitments.
PH364 To APPROVE & SIGN THE MINUTES OF THE MEETING OF 12 NOVEMBER, 2013
The Minutes of the meeting held on 12 November, 2013 were signed as a correct record by the Chair.
Cllr. John Livings asked that the statement (which was meant to be attached to these minutes) be given to
all members.
PH365 CHAIR’S ANNOUNCEMENTS
1.
Post Office letter dated 5 November, 2013 – decision not to re-locate the post office from it’s current
position of 138 South Coast Road to the NISA store at 241 South Coast Road. Further letter dated
10 December, 2013 proposing to move the post office to Bonnies News, Unit 6, 140-144 South
Coast Road.
2.
Proposed childminding business in Glynn Road – email from Steve Howe, Planning, LDC dated 8
November informing us that planning permission is required.
3.
LDC Planning Committee – the following plans are to be considered at the meeting scheduled for 11
December:


LW/13/0584 – 23 Firle Road – erection of single storey rear extension to alter existing one bed flat to
two x one bed flats (resubmission of LW/13/0246) – LDC recommend approval, PTC recommended
refusal
LW/13/0644 – Land on the north side of Arundel Road – erection of 55 dwellings comprising a mix of
2, 3 and 4 bedroom houses and associated garages, parking and landscaping – LDC recommend
approval, PTC did not comment as part owners of the land
LW/13/0674 – 9 Sunview Avenue – conversion and extension of garage to annexe including link
extension
4.
Core Strategy – the Town Clerk’s information briefing notes have been handed to all members of
this Committee
5.
Section 106 Contributions meeting held on 9 December, 2013 – Cllr. Alan Sargent gave a brief
outline – all Members were in receipt of a handout from this meeting and these are also ‘on deposit’
in the Town Council Office. Members asked that the Town Clerk prepare a schedule for the
preparation of a neighbourhood plan to be presented at the next Planning & Highways meeting on 7
January, 2014. Clerk’s Note:- The Town Clerk should be in a position to present this schedule at
the 18 February, 2014 meeting. However, as we are preparing a joint neighbourhood plan with
Telscombe Town Council this is subject to further discussion with the Town Clerk of Telscombe
Town Council.
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PH366 To RECEIVE DECLARATIONS OF INTEREST FROM COMMITTEE MEMBERS
Cllr. J Harris declared a personal interest in every planning application on the agenda in his capacity as
District Councillor and as a member of the Lewes District Planning Committee. He stated that any views he
expressed were purely preliminary comments.
Cllrs. John Livings and Alan Sargent declared a personal interest in Planning Application LW/13/0710 as
they were members of the Big Parks Board.
PH367 PLANNING APPLICATIONS
LW/13/0688
Delavals Design
29 Victoria Avenue
Demolition of existing bungalow and garage and erection of three
town houses with off-road parking
Refusal recommended – does not fit in with street scene, overlooks properties to the west and east,
lack of off road parking facilities; any additional parking would be away from the properties and with
limited on street parking any further parking could cause problems for the emergency services.
If Lewes District Council are mindful to approve this application the following should be carried out

as the property was built in 1954 an asbestos survey needs to be carried out

waste minimisation plan required

site hours be limited to Monday to Friday 8am to 6pm and Saturday 8am to 1pm no working
on Sundays or Bank Holidays, no plant and equipment to be started up outside of these
hours, no loud music to be played. Sympathetic materials to be used.
Two letters of objection received and forwarded to Planning & Environmental Services, Lewes
District Council.
Cllrs. John Livings and Alan Sargent declared a personal interest in the following Planning Application.
LW/13/0710
Farrington Property
Developments Ltd
Land At Farrington
Enterprise Estate
Hoyle Road
Erection of No 8 business units (Use Class B1) in 3 blocks
No Objection with the proviso that when the units are let out any machinery related to the work being
performed within the industrial units are checked for noise and located away from the surrounding
housing. External units to be fitted with noise dampening hoods. In addition the yard should be
properly tarmacked with adequate drainage provided. Vehicle access should be one way from Hoyle
Road.
LW/13/0718
Mr. S. Harmer
Land Adjacent to
14 Cissbury Crescent
Erection of an attached single storey new dwelling
No Objection with the proviso that the crossover at the public footpath should be widened to
accommodate extra vehicles. Site hours be limited to Monday to Friday 8am to 6pm and Saturday
8am to 1pm no working on Sundays or Bank Holidays, no plant and equipment to be started up
outside of these hours, no loud music to be played. Sympathetic materials to be used.
One letter of objection received and forwarded to Planning & Environmental Services, Lewes District
Council.
Cllr. Jackie Harrison-Hicks voted against the above recommendation.
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PH367 PLANNING APPLICATIONS CONT’D
LW/13/0761
Mr. M. Ward
17 Rosemary Close
Erection of entrance porch and shower room at front
No Objection
PH368 PLANNING DECISIONS
PLANNING APPLICATION
PTC RECOMMENDATION
LDC DECISION
LW/13/0629
NO OBJECTION
APPROVED
LW/13/0641
REFUSAL
APPROVED
LW/13/0656
NO OBJECTION
APPROVED
LW/13/0680
NO OBJECTION
APPROVED
LW/13/0629
Mr S Mead
203 Arundel Road
West
Erection of single storey rear extension including
internal and external alterations
No Objection with the proviso that site hours be limited to Monday to Friday 8am to 6pm and Saturday
8am to 1pm no working on Sundays or Bank Holidays, no plant and equipment to be started up
outside of these hours, no loud music to be played. Sympathetic materials to be used.
LW/13/0641
Mr L Turner
Land Rear of 16
Rustic Road
Erection of a three bedroom single storey dwelling with single
garage and store
Refusal Recommended – Lewes District Council placed 8 Conditions on the previous application
(LW/12/0501). Condition 3 states that a more intensive development of the site would be likely to
adversely affect the appearance and character of the area having regard to Policy ST3 of the Lewes
District Local Plan and to comply with National Policy Guidance contained in the National Planning
Policy Framework 2012. Therefore, a 3 bedroom property instead of a 2 bedroom property would be
likely to adversely affect the appearance and character of the area.
LW/13/0656
Mr M Philp
3 Greenhill Way
Peacehaven
Roof extension to annexe
No Objection with the proviso that site hours be limited to Monday to Friday 8am to 6pm and Saturday
8am to 1pm no working on Sundays or Bank Holidays, no plant and equipment to be started up
outside of these hours, no loud music to be played. Sympathetic materials to be used.
LW/13/0680
Ms A McIntyre
22 Seaview Road
Demolition of existing bungalow and construction of two
x two bedroom detached bungalows
No Objection. No Waste Minimisation Plan and an Asbestos Survey should be carried out to protect
residents prior to any demolition work.
NOTED.
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PH369 To CONFIRM DATE OF NEXT MEETING – Tuesday, 7 January, 2014 at 6.30pm
NOTED.
THE MEETING ENDED AT 7.40PM
SIGNED:
DATED:
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