HUBZone Application
What to know when getting started
Before you start……..
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Obtain a Dunn & Bradstreet number
(DUNS) – fedgov.dnb.com/webform
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Register in Central Contractor Registration
(CCR) - www.ccr.gov
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Complete the Dynamic Small Business
Profile (DSBP) – accessible through CCR
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Create a General Login System (GLS)
profile – www.sba.gov/hubzone
Before you start……..
Effective July 2012, CCR will be
transitioning to the new System for
Award Management (SAM)
database. The purpose of SAM will
be to combine several procurement
systems into one new system.
The DSBP and GLS will remain outside
of the SAM database.
Before you start……..
Before you start……..
July 2012
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CCR
EPLS
FedReg
ORCA
Later Phases
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CFDA
ESRS
FBO
FPDS-NG
FSRS
PPIRS
WDOL
Before you start……..
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CCR – Central Contractor Registration
EPLS – Excluded Parties List System
FedReg – Federal Register
ORCA – Online Representations and Certifications Application
CFDA – Catalog of Federal Domestic Assistance
ESRS – Electronic Subcontracting Reporting System
FBO – Federal Business Opportunities
FPDS-NG – Federal Procurement Data System-Next Generation
FSRS – Federal Funding Accountability and Transparency Act
Sub-award Reporting System
PPIRS – Past Performance Information Retrieval System
WDOL – Wage Determination Online
Before you start……..
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Verify that you meet the eligibility requirements for
HUBZone certification. (Step 1)
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If you have more than one office location, you must have
each location registered in CCR and the DSBP (excluding
job sites for construction and service industries).
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Allow your CCR profile(s) to be visible to the public.
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Select your primary NAICS code in the DSBP.
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Get your supporting documentation together.
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Schedule an appointment with yourself to have
uninterrupted time to complete the application.
Before you start……..
DOCUMENTS
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Lease/rental agreement
Utility bill
Last 3 years of business tax returns
Most recent tax returns for all owners
Citizenship documentation for business owners
Corporation – Articles of Incorporation
Corporation – Copy of all stock certificates
Corporation – Corporate Bylaws and amendments
LLC – Operating Agreement and amendments
LLC – Articles of Organization and amendments
LLC – Certificate of Good Standing
Partnership – Partnership Agreement and amendments
Official payroll record
HUBZone maps of employee home addresses
Most recent State Unemployment tax filing/report
Valid ID for each employee residing in a HUBZone area
Before you start……..
Are you computer ready?
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Allow “pop-ups” for this application
process.
Set your security level to “default” or
“medium”.
Set your privacy level to “high”.
Remember to re-set your computer to
your original settings once you have
completed the application process.
Access to a printer (stocked with paper).
Application Process……..
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Application must be completed in one
session. (Step 2)
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You must be connected to the Internet
(DSL or cable is best)
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Time limit of 60 minutes.
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Application has 17 pages.
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Incomplete applications cannot be saved.
Application Process……..
Let’s get started!
Application Process……..
Page 1
 Asks if all locations are in CCR (yes or no question)
 If all locations are not, you will be directed to CCR to
register each company location.
Page 2
 Enter number of employees (enter the number)
Page 3
 Identification of principal office (if correct select ‘continue’)
Page 4
 Verification of principal office (yes or no question)
 If you answer no on page 4, you will be directed to CCR
to update company information. You must wait 48 hours
and then re-start your application process.
Application Process……..
Page 5
 Verify the principal company address (yes or no answer)
Page 6
 Verify the DUNS, tax ID and CAGE for the principal office
(select ‘continue’ if correct)
Page 7
 Verify the primary NAICS code (yes or no answer)
Page 8
 Confirm that you are “authorized” to obligate your
companies participation in the HUBZone program (yes or
no answer)
Application Process……..
Page 9
 Enter contact information for person entering the
application
Page 10 (Section A)
 HUBZone’s determination on whether or not the company
is located in a designated are (there are exceptions for
companies owned by Indian Tribal Governments)
 There is a box where you can disagree if the
determination is incorrect
 Verify or edit company mailing address
Page 10 (Section B)
 Enter the general business point of contact
 Enter general business information (structure, established
date, description of products/services, size, debar)
Application Process……..
Page 11 (Section C)
 Verification that company is at least 51% owned and
controlled by U.S. citizen (start with the highest ranking
individual and move down)
 Individual owner(s) interest in other business
Page 12 (Section C)
 Further verification of 51% ownership (yes or no answer)
 Exceptions can been seen on the SBA website
Page 12 (Section D)
 Financial, tax return and balance sheet information
Page 12 (Section E)
 Verification on employment requirements (yes or no
answer)
Application Process……..
Page 12 (Section F)
 Verification of any affiliations through JV, franchise or
license agreements, stock holding, partnership,
membership, ownership, sharing of
equipment/facilities/employees, special license or bonding
assistance indemnification or guarantee
Page 13 (Section F)
 Further verification of affiliation (enter affiliate name, type
of affiliation, percentage of ownership, etc)
Page 14 (Step 3)
 The SBA will verify your ability to represent this company
(verified by the entry for highest ranking officer)
 The responding executive will need the SBA customer
password and his/her email address made available
Application Process……..
Page 15
 Notification that you have successfully completed steps 1
to 3 of the HUBZone Application
 Print this page using the “file-print” option of your internet
browser and retain this for your records
 Notification to proceed to the “next page” to complete
steps 4 & 5 for completion of your application.
Page 16 (Step 4)
 Download your completed application
 Make note of your application number
 View your completed application for accuracy
 You can edit your application as many times as you want
before responding to the “electronic verification”
Application Process……..
Page 16 (Step 5)
 For the SBA to proceed with your application, you must
ensure that the “additional point of contact” identified in
Step 3 completes the “electronic verification” process
using the information provided in the email notification
sent to them. If this is not done within 10 calendar days,
your application will be deleted.
Page 17
 Select “end” to exit your application
 You may visit www.sba.gov/hubzone to do the following:
* Edit your application (prior to “electronic verification”)
* Check your application status
* Cancel your application
Application Process……..
Electronic Verification
 Once you receive the email requesting your “electronic
verification”, you will need the following:
* HUBZone application number
* SBA Customer ID
* Your email address
 Once you access your application you will then have the
following options:
* “Submit” will open a box to verify submission
* Withdraw your application
* Authorize processing by selecting “ok” or “cancel”
 Once you select “ok” you will receive a message that
reads “Thank you for completing this phase of the
HUBZone application process. The application status will
now appear as “Received” in our system.”
 Select “end” to complete and exit
Application Process……..
CONGRATULATIONS you
have now completed the
HUBZone application
submission process!
After submission……..
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Start a HUBZone document file.
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Keep copies of all documents submitted.
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Submit all documents via a method that can be tracked
and that requires signature (i.e., email return receipt or
USPS, FedEx or UPS with tracking numbers).
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Start a log of submission dates, items submitted,
requests, responses, etc.
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Watch for emails from the SBA or the HUBZone program.
Watch your SPAM folder.
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Assign someone to “manage” the application process.
After submission……..
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Be aware that you may be assigned to more than one
analyst throughout the application process.
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Be prepared to respond quickly to the requests from the
analyst.
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Keep all of your supporting documentation up-to-date for
quicker response time.
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Keep your government registrations up-to-date and active
(i.e. CCR, DSBP, etc).
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Be aware when your company “point of contacts” change.
www.mscpc.com
Mississippi
Procurement
Technical
Assistance Program
(MPTAP)
Central
Mississippi
Procurement Center
(CMPC)
Meridian
Satellite Office
Delta Contract
Procurement Center
(DCPC)
Northeast
Mississippi
Contract
Procurement Center
(NMCPC)
Tupelo
Satellite Office
South Mississippi
Contract
Procurement Center
(SMCPC)
Mississippi Procurement
Technical Assistance Program
501 North West Street
Woolfolk Building, 6th Floor
Jackson, MS 39201
Post Office Box 849
Jackson, MS 39205
601.359.3485
Carol Harris, Bureau/Program Manager
Dr. Jonithan Hatcher, Director
Joycie Lenoir, Associate Project Manager Senior
Chioma Anosike, Procurement Assistant/Associate
LaTisha Landing, Bid Management Clerk/Web Administrator
Central Mississippi
Procurement Center
501 North West Street
Woolfolk Building, 6th Floor
Jackson, MS 39201
Post Office Box 849
Jackson, MS 39205
601.359.3485
Dr. Jonithan Hatcher, Director
Joycie Lenoir, Associate Project Manager Senior
Chioma Anosike, Procurement Assistant/Associate
Counties served: Adams, Claiborne, Copiah, Franklin, Hinds, Jefferson,
Jefferson Davis, Lawrence, Lincoln, Madison, Rankin, Simpson, Warren.
Meridian Satellite Office
1901 Front Street
Meridian, MS 39302
c/o EMBDC
Post Office Box 790
Meridian, MS 39302
601.693.1306 ext 235
Natalie Purvis, Procurement Advisor
Counties served: Clarke, Covington, Jasper, Jones, Kemper, Lauderdale,
Leake, Neshoba, Newton, Scott, Smith, Wayne
Delta Contract
Procurement Center
342 Washington Avenue, 2nd Floor
Greenville, MS 38702
Post Office Box 1774
Greenville, MS 38702
662.334.1543
Open Position, Director
Open Position, Procurement Advisor
(This office is currently being served by the MPTAP office.)
Counties served: Bolivar, Carroll, Coahoma, DeSoto, Granada, Holmes,
Humphreys, Issaquena, LeFlore, Panola, Quitman, Sharkey, Sunflower,
Tallahatchie, Tate, Tunica, Washington, Yalobusha, and Yazoo
Northeast Mississippi Contract
Procurement Center
318 7th Street North
Columbus, MS 39703
Post Office Box 1805
Columbus, MS 39703
662.329.1077
Bill Burge, Director
Joy Lathan, Administrative Assistant
Counties served: Alcorn, Attala, Benton, Calhoun, Chickasaw, Clay, Itawamba,
Lafayette, Lee, Lowndes, Marshall, Monroe, Montgomery, Noxubee,
Oktibbeha, Pontotoc, Prentiss, Tippah, Tishomingo, Union, Webster, and
Winston
South Mississippi Contract
Procurement Center
1636 Popps Ferry Road, Suite 203
Biloxi, MS 39532
228.396.1288
Marcia McDowell, Director
Mel Estrade, Procurement Advisor
Counties served: Amite, Forrest, George, Greene, Hancock, Harrison,
Jackson, Lamar, Marion, Pearl River, Perry, Pike, Stone, Walthall,
Wilkinson