Chapter 1 Accounting Activities and Financial Statements ACCT 100 Objectives of the Chapter 1. Principal activities of business firms. 2. Understanding four financial statements. 3. The users of financial statements. 4. The financial reporting reform. 5. The types of business entity. 6. The authorities prescribing accounting standards and the need for international accounting standards. 7. Accounting concepts and principles. The Financial Statements 2 I. Principal Activities of Business Firms Establishing Corporate Goals and Strategies Obtaining Financing (from owners and creditors) Making Investments (i.e., Investments, Purchase of Property, Plant and Equipment, Purchase of Intangibles, etc.) Carrying Out Operations (i.e., purchase of materials/inventory, production, marketing and administration) Overview of Financial Statements 3 2. Understanding Four Financial Statements Q1: What is accounting? An information system to account for business transactions and to communicate the financial information to users. Q2: How do accountants communicate financial information to users? Overview of Financial Statements 4 Annual Financial Reports 1. Public firms communicate their financial information via the annual reports to shareholders. The content of an annual report includes: A letter to shareholders from the CEO (i.e., IBM 2008 Annual Report, p1-9). 2. Management’s Discussion and Analysis (MD&A) (i.e., IBM 2008 Annual Report, p18-57). Overview of Financial Statements 5 Annual Financial Reports (contd.) 3. Report of Management (i.e., on the effectiveness of Internal control; required by Sarbanes-Oxley Act of 2002). (IBM 2008 Annual Report, p58) 4. Report of Independent Registered Public Accounting Firm. (i.e., IBM 2008 Annual Report, p59) 5. Audited Consolidated Financial statements and Notes. (i.e., IBM 2008 Annual Report60-119) Overview of Financial Statements 6 The Four Financial Statements 1. Consolidated Income Statement 2. Consolidated Statement of Retained Earnings 3. Consolidated Balance Sheet 4. Consolidated Statement of Cash Flows Overview of Financial Statements 7 The Content of Four Financial Statements The Income Statement (Statement of Earnings): reports the operating results of a firm for a period of time. Accounts reported include revenue, expenses, gains, losses, the net income and the earnings per share. Overview of Financial Statements 8 The Content of Four Financial Statements (Contd.) The Statement of Retained Earnings: reports the earnings not distributed to shareholders. Accounts reported include beginning balance of retained earnings, current year’s net income, dividends distributed for the reporting period and the ending balance of retained earnings. Overview of Financial Statements 9 The Content of Four Financial Statements (contd.) The Balance Sheet Statement (Statement of Financial Position) : reports the financial position of a firm on a particular date. Accounts reported include assets, liabilities and stockholders’ equity. Overview of Financial Statements 10 The Content of Four Financial Statements (contd.) The Statement of Cash Flows: reports cash flows from three business activities and the net increase (or decrease) of the cash during the year. Business activities affect cash flows: operating, investing and financing. Overview of Financial Statements 11 Exhibit 1-1 (from Financial Accounting by Harrison and Horngren) LANDS’ END, INC. & SUBSIDIARIES Consolidated Statement of Earnings For the fiscal years ended (In thousands) 2/2/2006 1/27/2005 1. Net sales $1,031,548 $992,106 2. Cost of sales 588,017 571,265 3. Gross profit 443,531 420,841 4. Selling, general, and admin. exps. 392,484 357,516 5. Charges from sale of subsidiary 1,882 3,500 6. Income from operations 49,165 59,825 7. Other income (expense): 8. Interest expense (2,771) (1,769) 9. Interest income 253 307 10. Other 4,278 1,300 11. Total other income (expense), net 1,760 (162) 12. Income before income taxes 50,925 59,663 13. Income tax provision 20,370 23,567 14. Net income $ 30,555 $ 36,096 The Financial Statements 12 Exhibit 1-2 (from Financial Accounting by Harrison and Horngren) LANDS’ END, INC. & SUBSIDIARIES Consolidated Statement of Retained Earnings For the fiscal years ended 2/2/2006 1/27/2005 (In thousands) Retained Earnings 1. Beginning balance 2. Net income 3. Cash dividends paid 4. Issuance of treasury stock 5. Ending balance $229,554 30,555 ----$260,109 The Financial Statements $193,460 36,096 --(2) $229,554 13 Exhibit 1- 3(from Financial Accounting by Harrison and Horngren) LANDS’ END, INC. & SUBSIDIARIES Consolidated Balance Sheet (In thousands) 2/2/2006 ASSETS Current assets: 1. Cash $17,176 2. Receivables 8,046 3. Inventory 164,816 4. Prepaid advertising and other exp. 32,033 5. Total current assets 222,089 Property, plant & equip., at cost: 6. Land and buildings 72,248 7. Fixtures and equipment 83,880 8. Leasehold improvements 2,912 9. Total property, plant & equipment 159,040 10. Less accum. depr. & amortization 60,055 11. Property, plant, & equipment, net 98,985 12. Intangibles, net 2,423 13. Total assets $323,497 The Financial Statements 1/27/2005 $5,426 4,459 168,652 19,631 198,168 69,798 74,745 1,862 146,405 49,414 96,991 2,453 $297,612 14 Exhibit 1- 3 (contd.) LIABILITIES AND SHAREHOLDERS’ INVESTMENT Current liabilities: 14. Interest payable $ 9,319 15. Accounts payable 62,380 16. Salary payable 4,555 17. Accrued liabilities 23,751 18. Accrued profit sharing 1,483 19. Income taxes payable 13,256 20. Current maturities of long-term debt --21. Total current liabilities 114,744 22. Deferred income taxes 7,212 23. Long-term liabilities 349 Shareholders’ investment: 24. Com. stock, 40,221 shares issued 26,567 25. Retained earnings 260,109 26. Other (85,484) 27. Total shareholders’ investment 201,192 28. Total liabilities & shareholders’ inv. $323,497 The Financial Statements $7,539 52,762 5,011 25,959 1,679 9,727 40 102,717 5,379 388 26,219 229,554 (66,645) 189,128 $297,612 15 Exhibit 1- 4 (from Financial Accounting by Harrison and Horngren) LANDS’ END, INC. & SUBSIDIARIES Consolidated Statement of Cash Flows For the fiscal years ended (In thousands) 2/2/2006 1/27/2005 Cash flows from operating activities: 1. Cash received from customers $1,027,943 $991,291 2. Cash received from interest 253 307 3. Cash paid to suppliers & employees (967,075) (926,714) 4. Cash paid for interest (2,833) (2,828) 5. Cash paid for income taxes (16,896) (27,595) 6. Net cash flows from operating activities 41,392 34,461 Cash flows from investing activities: 7. Cash paid for capital additions and businesses acquired (13,904) (32,102) 8. Proceeds from divestiture 1,665 --9. Net cash flows used for investing activities (12,239) (32,102) The Financial Statements 16 Exhibit 1-4 (contd.) Cash flows form financing activities: 10. Proceeds from short-term and long-term debt 1,780 11. Payment of long-term debt (40) 12. Purchases of treasury stock (20,001) 13. Issuance of treasury stock 858 14. Cash dividends paid --15. Net cash flows used for financing activities (17,403) 16. Net increase (decrease) in cash 11,750 17. Beginning cash 5,426 18. Ending cash $ 17,176 The Financial Statements $7,539 (40) (27,979) 1,978 --(18,502) (16,143) 21,569 $ 5,426 17 Exhibit 1-5 (from Financial Accounting by Harrison and Horngren) Income Statement -- Fiscal Year 2006 (Details given in Exhibit 1-8) Net income …………………………….. $ 30,555 Statement of Retained Earnings -- Fiscal Year 2006 Beginning retained earnings ………….. $229,554 Net income ……………………………… 30,555 Cash dividends …………………………. --Ending retained earnings ……………… $260,109 The Financial Statements 18 Exhibit 1- 5 (contd.) Statement of Retained Earnings -- Fiscal Year 2006 Beginning retained earnings ……………... Net income …………………………………. Cash dividends …………………………….. Ending retained earnings …………………. $229,554 30,555 --$260,109 Balance Sheet Statement - Fiscal Year 2006 ASSETS Cash ……………………………………... All other assets …………………………. Total assets ……………………………... $ 17,176 306,321 323,497 Total liabilities …………………………... $122,305 Common stock …………………………. Retained earnings ……………………... Other equity …………………………….. Total liabilities & stockholders’ equity … 26,567 260,109 (85,484) $323,497 LIABILITIES STOCKHOLDERS’ EQUITY The Financial Statements 19 Exhibit 1- 5 (contd.) Balance Sheet Statement -- Fiscal Year 2006 ASSETS Cash ……………………………………... $ 17,176 All other assets …………………………. 306,321 Total assets ……………………………... 323,497 LIABILITIES Total liabilities …………………………... $122,305 STOCKHOLDERS’ EQUITY Common stock …………………………. 26,567 Retained earnings ……………………... 260,109 equity …………………………….. (85,484) Other Total liabilities & stockholders’ equity … $323,497 Statement of Cash Flows - Fiscal Year 2006 Net cash flows from operating activities …... Net cash flows used for investing activities .. Net cash flows used for financing activities .. Net increase in cash …………………………. Beginning cash ……………………………….. Ending cash …………………………………… The Financial Statements $41,392 (12,239) (17,403) 11,750 5,426 $17,176 20 Definitions of Assets, Liabilities and Equity (all are presented on a balance sheet statement) Assets: the economic resources of a business that are expected to be of benefit to the business entity in the future. Examples: cash, office supplies, inventories, accounts receivable, buildings, equipment, etc.) The Financial Statements 21 Definitions of Assets, Liabilities and Equity (contd.) Liabilities: claims to assets; legal obligations required future payments of assets or services as a result of a business entity’s past transactions. Examples: accounts payable, bonds payable… Equity: residual claims to a business entity from stockholders. The Financial Statements 22 Definitions of Revenues and Expenses Revenues: increase or inflow of assets; will eventually increase stockholders’ equity (i.e., sales revenue) Expenses: decrease or outflow of assets; will eventually decrease stockholders’ equity. Gains: increase in assets from incidental transactions not related to the major operation. Losses: decrease in assets from incidental transactions. The Financial Statements 23 The Accounting Equation and the Computation of Accounting Net Income Assets = Liabilities + Stockholders’ Equity Balance Sheet Assets Liabilities Equity Net Income = Revenues - Expenses + Gains - Losses The Financial Statements 24 3. Users of Accounting Information Internal users: mangers; managerial accounting produce internal accounting reports for mangers to make decisions. External users: investors, creditors, IRS, SEC, etc.; financial accounting produces financial statements for these users. The Financial Statements 25 External Users and Usage of Financial Statements Group Stockholders Bankers and other creditors Mainly Interestd In Reaseon What They Look for Net Income Stockholders enhance their personal wealth Steadily rising level of net income through an increase in market price of the over time means the company's company's stock, and dividends received. Net profits look solid income affects both stock prices and dividends. Cash Flows Cash flows report how the company generates Operating activities should be the and uses its cash. Wise use of cash produces main source of cash. net income and more cash. Assets and liabilities Net income Cash flows Liabilities indicate how much the company owes other creditors. Assets show what the company can pledge as collateral that a creditor can take if the company fails to pay its debts. Profitable companies can usually pay their debts same as for stockholders The Financial Statements Assets far in excess of liabilities, or assets increasing faster than liabilities over time. Same as for stockholders. Same as for stockholders. 26 Why Are Financial Statements Important ? Assess the risks (i.e., credit risk). Provide an economic history. Thus, financial statement can be used for various purposes: Analytical tool (i.e., to assess liquidity, efficiency of using financial resources, profitability and solvency of companies.) Management report card Early warning signal Basis for predictions 27 4. The Financial Reporting Reform The collapse of Enron and the accounting scandals of some high-profile firms severely damaged public confidence in the accounting profession and the financial reporting. At the demand of the public, Sarbanes and Oxley Act was passed in 2002 to restore the public confidence in the credibility of the financial reports. Overview of Financial Statements 28 Key Provisions of Sarbanes and Oxley Act Creating the Public Company Accounting Oversight Board: establish auditing standards. Increasing Corporate Executive Accountability. Prohibition of Non-Audit Services. Evaluation of Internal Control. Overview of Financial Statements 29 5. Types of Business 1. Proprietorships 2. Partnerships 3. Corporations The Financial Statements 30 Types of Business (contd.) Owner(s) Proprietorship Partnership Proprietor -- one owner partners -- two or more owners Corporation Stockholders -generally many owners Limited by owner's Limited by owners' Life of entity Indefinite choice or death choice or death personal liability Stockholders are Proprietor is Partners are of owner(s) for not personally personally liable personally liable business debts liable Accounting entity is Accounting entity is Accounting entity Accounting separate from separate from is separate from status proprietor partners stockholders The Financial Statements 31 Corporations A business entity formed under a state law. A corporation is a legal entity by itself. It has all the rights of a person (i.e., pay taxes, own properties, can sue or be sued, can sign contract,…) except the rights of voting and marriage. The Financial Statements 32 Corporations (contd.) The ownership of a corporation is divided by shares. To be an owner of a corporation, an individual just need to buy shares from stock markets. Owners of a corporation have limited liability. The most an owner can lose is what he (she) invested. The Financial Statements 33 Corporations (contd.) The stockholders elect “board of directors” who sets business policies for the corporation. The board elects a chairman (usually is also the chief executive officer (CEO), and designates a president who is in charge of daily operations (COO). The Financial Statements 34 Corporations (contd.) The board also appoints vice presidents who are in charge of different areas (i.e., marketing, accounting, finance...). The Financial Statements 35 6. The Authorities prescribing the Accounting Standards Financial Statements (F/S) are prepared based on generally accepted accounting principles (GAAP). The authorities prescribe the accounting standards include: The Financial Statements 36 The Authorities prescribing the Accounting Standards (contd.) the Financial Accounting Standards Board (FASB, a private agency), the Securities and Exchange Commission (SEC, a public agency). The Financial Statements 37 A Historical Perspective of Authorities prescribing the Accounting Standards 1934 Congreess SEC 1938 Official Prouncements Regulation S-X, ASR , FRR and Staff Accounting Bulletins Accounting Profession 1938-1959 1959-1973 AICPA CAP APB 1973 FASB ARBs(51) APB Opinion (31) 1. Statements of Financial Accounting Standard 2. Interpretations 3. Concepts of Financial Accounting 4. Technique Bulletins 5. Statement of EITF The Financial Statements 38 The Need for International Accounting Standards Companies doing business in more than one nation found that it is hard to comply with more than one set of accounting standards established by authorities in different nations. In response to this problem, International Accounting Standards Committee (IASC) was founded in 1973 to develop a single set of global accounting standards. Environment and Theoretical Structure of Financial Accounting 39 The History of International Accounting Standard Setting (cont.) 41 International Accounting Standards (IAS) were issued by IASC. IASC created International Accounting Standards Board (IASB) in April, 2001 to be in charge of prescribing the standards. IASB endorsed 41 IAS and named its pronouncement as International Financial Reporting Standards (IFRS). Environment and Theoretical Structure of Financial Accounting 40 Convergence of the U.S. Accounting Standards and the International Accounting Standards To increase the international comparability and the quality of US accounting standards, the FASB has been engaged in activities toward the convergence of the accounting standards. The FASB is working closely with the IASB on the convergence of accounting standards. Environment and Theoretical Structure of Financial Accounting 41 Short-Term International Convergence (source: FASB Project Updates) The FASB started a short term joint project with the IASB to eliminate narrow differences between US GAAP and IFRS in October 2002. Both IASB and FASB acknowledged that convergence of IFRS and U.S. GAAP is a primary objective of both Boards. Environment and Theoretical Structure of Financial Accounting 42 A Single Global Accounting Language - International financial reporting standards? In 2008, the Securities and Exchange Commission (SEC) proposed a roadmap for the US issuers to prepare financial statements in accordance with “IFRS” for the purposes of their filings with the SEC. This roadmap, if achieved, could lead to the required use of IFRS by U.S. issuers in 2015 or 2016. 43 The SEC’s Roadmap Toward Global Accounting Standards (Source: Intermediate Accounting by Kieso, Weygandt and Warfield) The Financial Statements 44 Current Compliances Since there is no single set of high-quality accounting standards, domestic (U.S.) firms filing reports with the SEC must use U.S. GAAP. Foreign issuers filing reports with the SEC can use U.S. GAAP, the international standards or the GAAP of its home country. If foreign firms chose to use the standards of its home country, they must file reports with reconciliation to U.S. GAAP. Environment and Theoretical Structure of Financial Accounting 45 7. Accounting Concepts and Principles 1. The entity concept 2. The going-concern concept 3. The stable-monetary unit concept 4. The cost principle 5. The reliability principle The Financial Statements 46