Procurement Services
Office Paper Buying Guide
March 12, 2016
What’s the issue with Paper?
Procurement Services
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Vanderbilt spends over $600,000 annually on office
paper for
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Copiers & Faxes
Laser & Ink Jet Printers
Over 150 different types and sizes of paper are routinely
purchased
50% of users either overspend on paper or experience
unsatisfactory results by using the wrong paper for the
job
20% of the total Vanderbilt paper spend still occurs with
non-contract suppliers
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Risk paying higher than contract prices for paper
Reduces our negotiation leverage for future contracts
March 12, 2016
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Paper Solution
Procurement Services
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Procurement Services has created this Office Paper
Buying Guide to help you
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Select the right paper for the job
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Order the right paper from the right supplier quickly
and efficiently
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Get the results you want
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Save money, time and effort
March 12, 2016
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What type of Paper to Buy?
Procurement Services
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Many types of Office Paper are specifically designed for
specialized applications as well as general purpose
printing and copying
Six major categories:
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Multi-Purpose Paper
Laser Printer Paper
Inkjet Printer Paper
Color Copier Paper
Recycled Paper
Security Paper
Product Listings on pages 13-14
March 12, 2016
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Paper Terminology
Procurement Services
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Office Paper comes in a bewildering array of colors, finishes,
weights, sizes and packages
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Acid-Free – Paper made without process acids. Has a longer shelf life
and is good for long term archiving without turning yellow
Basis Weight – The weight of 500 sheets of paper measured in lbs.
The higher the weight the thicker and more substantial the paper
(16lbs, 20lbs and 24lbs are common weights)
Brightness – Measures how much light the paper will reflect. The
higher the number the brighter (or whiter) the paper. A 96
brightness is visibly whiter than a 92 brightness
Caliper – The thickness of paper measured in thousandths of an inch
or in millimeters. The higher the caliper the thicker the paper
Post Consumer Fiber – The previously used paper material contained
in recycled paper. Expressed as a percentage
Ream – The basic bulk unit of paper equal to 500 sheets of paper
Sizes – U.S. standard measurements 8.5” x 11” (Letter), 8.5” x 14’
(Legal); European sizes (A4, A5, etc.)
Smoothness – The smoother the paper the sharper the printed
image. The lower the smoothness number the smoother the paper
March 12, 2016
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Multi-Purpose Paper
Procurement Services
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Multi-purpose copier paper – everyday workhorse
Common Uses:
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What to Look For:
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Proofs and drafts
e-mails, interoffice correspondence
Forms
General copying and printing needs
Brightness: 90-92 range
Weight: 16-20 lb should be sufficient for all needs
Smoothness:170-160 range (lower the better)
Benefits:
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Multi-use papers deliver reliable performance in a variety of office
imaging equipment
Economical and competitively priced
Available in all common sizes
March 12, 2016
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Laser Printer Paper
Procurement Services
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Laser Printer Paper – Optimized for use on laser printers when
appearance is important
Common Uses:
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What to Look for:
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Executive reports, Contract documents, legal documents
Analyses charts and graphs (especially when printing in color)
Announcements with complex graphics
Brightness: 92–96 range
Weight: 22-32 lbs. These papers have a more substantial feel than
multi-purpose paper
Smoothness: 100–80 range. Smoother surface yields clean, sharp
images
Benefits:
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Various grades available for everyday and presentation use
Improves laser printer performance especially for color and
complex graphics
March 12, 2016
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Inkjet Printer Paper
Procurement Services
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Inkjet Printer Paper – Insures images print cleanly without
bleeding
Common Uses:
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What to Look For:
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Proposals, Presentations, Flyers
Any general printing especially with color images
Brightness: 96
Weight: 20-24 lbs
Smoothness: 100 or lower
Benefits:
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Formulated to hold the liquid ink on the surface and insure dense,
full colors and text
Higher weight and opacity permits 2-sided color printing
Cost effective way to produce colorful, complex presentation
materials
Tips:
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Matte-coated inkjet printer papers feature rich texture and offer
brilliant color prints
Gloss-coated papers offer a shimmer that makes the document
stand out
March 12, 2016
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Color Copier Paper
Procurement Services
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Color Copier Paper – Specifically formulated to produce vivid
colors and contrast when used in color copiers
Common Uses:
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What to Look For:
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Brochures or Flyers
Reports especially those with graphs and charts
Executive Reports or documents
Very High Brightness: 98
Weights: 28 lbs for text pages and 60-80 lbs for Covers
Smoothness: 40 or better
Opacity: 94-98
Benefits:
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Superior color rendering and contrast
Quality allows copier jobs to be produced “in house” instead of
externally printed
Maximizes investment in color copier equipment by increased job
quality and production volume
March 12, 2016
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Recycled Paper
Procurement Services
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Recycled Paper is made with post-consumer paper materials, is
acid-free and processed without the use of chlorine bleach
Types Available:
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What to Look For:
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Recycled Paper offers all the same qualities as new paper as well as
the same quality guarantees.
Available in 30% – 100% post-consumer content
Benefits:
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Multi-purpose, Laser and Color copy, papers
Compatible with all copiers and printers
100% post-consumer products reinforce commitment to recycling
programs
Tips:
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Find the right recycled paper based upon need. Use the
specifications of new paper and then find that right recycled option
based upon those specs.
March 12, 2016
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Security Papers
Procurement Services
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Security Papers are designed to deter document fraud by the use
of imbedded covert security features
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Common Uses:
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Financial Reports, Contracts, Legal documents
Medical records, Transcripts, Official records, Gift Certificates
What to Look For:
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Patented technology is 99% effective with all current digital
technology; less effective with older analog equipment
Hidden words appear when original documents are scanned, copied or
faxed
Paper is tinted and reveals a white space when text is physically
erased
Same basic specification as regular office paper
Choice of hidden words – “UNAUTHORIZED COPY”; “COPY”; “VOID”
Benefits:
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Performance is the same as regular office paper
Offers a useful level of document security
No special equipment or training required to use
March 12, 2016
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Where to Buy Paper
Procurement Services
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Guy Brown/Office Max
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Guy Brown/Office Max is Vanderbilt University’s contract supplier for
Office Paper and all other Office Supplies
VUMC mandates Guy Brown/Office Max through the implementation
of their Office Supply formulary
Guy Brown/Office Max was selected as a result of a rigorous
competitive bid process and found to have the best product selection
as well as the most competitive prices
Guy Brown/Office Max program benefits:
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Fast and easy ordering using eProcurement
High volume Product Formulary and online catalog
24 hour Customer Service and Easy Return Policy
Next Day Desk Top delivery
Large Product selection
Guy Brown is a certified Diversity Supplier
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http://www.shopguybrown.com/
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March 12, 2016
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TOP SKU’s from Guy Brown
Multi-Use, Laser, Inkjet & Recycled Paper
Type
Multi-Use
8.5 x 14
Laser
Inkjet
Recycled
Product Number
Procurement Services
Description
Manuf
UOM
P1MP1050
P10X9001
P1OM98029
P1OM98045
P1OM98043
P1OX9004
X-9 20lb, 96 bright PPR 8.5" x 11"
Boise
Ream
X-9 20 lb, 92 bright PPR 8.5" x 11"
Boise
Ream
20 lb, 92 bright PPR 8.5" x 11" RM
Office
Ream
OfficeMax - MaxBrite Copy Paper - 8-1/2" x 11"
Office
Ream
OfficeMax - MaxBrite Copy Paper - 8-1/2" x 14", White, 84, 20 Lb.
Office
Ream
Boise - X-9 Copy Paper - 8-1/2" x 14", White, 92, 20 lb.
Office
Ream
P1BPL-0111
P1OM44124
P1OM44006
P1BEL-0111
Presentation laser paper 24lb, 96b 8.5 x 11"
Boise
Ream
Color laser paper 28lb, 96 bright 8.5 x 11"
Office
Ream
Presentation laser paper, 24 lb, 96b 8.5 x 11"
Office
Ream
Everyday laser paper, 22 lb, 92 b 8.5 x 11"
Boise
Ream
P1OM44126
P1BPI-1047
P1OM44009
Br White Inkjet 24 lb, 98 bright 8.5 x 11"
Office
Ream
Presentation Inkjet 24 lb, 96 bright 8.5 x 11"
Boise
Ream
Injket Paper 24 lb, 96 bright 8.5 x 11"
Office
Ream
P1054922
P1OM55956
P1054901
P1OM55957
Aspen 100 20 lb, 92 bright 8.5 x 11" 100% PC
Boise
Ream
Recycled Multi 20 lb, 92 bright 8.5" x 11" 25% PC
Office
Ream
Aspen 20 lb, 92 bright 8.5 x 11" 30% Post
Boise
Ream
Recycled 20 lb, 92 bright 8.5 x 11" 40% PC
Office
Ream
March 12, 2016
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TOP SKU’s from Guy Brown
Procurement Services
Colored and Security Papers
Type
Colored
Security
Product Number
P1MP-2201-BE
P1MP-2201-BF
P1MP-2201-CHE
P1MP-2201-CL
P1MP-2201-CM
P1MP-2201-CY
P1MP-2201-GD
P1MP-2201-GN
P1MP-2201-GY
P1MP-2201-IY
P1MP-2201-LV
P1MP-2201-OR
P1MP-2201-PK
P1MP-2201-PKN
P1MP-2201-SN
P1MP-2201-TN
P1BSP-11C-GY
March 12, 2016
Description
Manuf
UOM
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Blue, 20 Lb..
Boise
Ream
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Buff, 20 Lb.,
Boise
Ream
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Cherry, 20 Lb.,
Boise
Ream
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Celery, 20 Lb.,
Boise
Ream
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Cream, 20 Lb.
Boise
Ream
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Canary, 20 Lb.,
Boise
Ream
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Goldenrod, 20 Lb.,
Boise
Ream
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Green, 20 Lb.,
Boise
Ream
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Gray, 20 Lb.,
Boise
Ream
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Ivory, 20 Lb.,
Boise
Ream
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Lavender, 20 Lb.,
Boise
Ream
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Orchid, 20 Lb.,
Boise
Ream
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Pink, 20 Lb.,
Boise
Ream
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Pumpkin, 20 Lb.,
Boise
Ream
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Salmon, 20 Lb.,
Boise
Ream
Boise - Multipurpose Colored Paper - 8-1/2" x 11", Tan, 20 Lb.,
Boise
Ream
Boise - Beware ™ Security Paper - 8-1/2' x 11', Gray, 250 shts 24 Lb.
Boise
Ream
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Questions?
Procurement Services
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Procurement Services
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Purchasing Agent – Andrea Netterville
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Services Sourcing Officer – Maggie Robinson
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Phone: 322-3275
Andrea.netterville@vanderbilt.edu
Phone: 936-7894
Maggie.robinson@vanderbilt.edu
Guy Brown/Office Max
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Business Relationship Manager – Jaenne Roseberry
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Phone: 615-238-6600 x 2442
Cell: 615-957-2577
Jaenneroseberry@officemax.com
Account Executive - David Carter
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March 12, 2016
Phone: 615-777-1500
Cell: 615-364-4070
davidcarter@guybrownproducts.com
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