WEST KERN COMMUNITY COLLEGE DISTRICT
MINUTES OF THE BOARD OF TRUSTEES
REGULAR MEETING
June 11, 2014
The regular meeting of the Board of Trustees of the West Kern Community College
District was called to order at 5:00 p.m. by President Billy White. Trustees Emmanuel
Campos, Dawn Cole, Michael Long and Kal Vaughn were also present.
Superintendent/President Dr. Dena Maloney and Executive Secretary Shelley Klein
were also in attendance.
PUBLIC COMMENT ON CLOSED SESSION ITEMS
No comments were heard.
CLOSED SESSION
At 5:01 p.m. it was moved by Trustee Cole seconded by Trustee Long and unanimously
carried, that the Board move into Closed Session to discuss the District’s position
regarding the following matters:
A.
B.
C.
D.
E.
Public Employee Appointment/Employment, Government Code Section 54957
Public Employee Performance Evaluations, Government Code Section 54957
1. CEO Evaluation
Public Employee Discipline/Dismissal/Release/Reassignment, Government Code
Section 54957
Conference with Legal Counsel – Initiation of Litigation, Pursuant to Paragraph (4)
of Subdivision (d) of Government Code Section 54956.9 – Discussion of Initiating
Litigation: One Case
Conference with Labor Negotiators, Government Code Section 54957
Agency Designated Representative: Superintendent/President
Employee Organizations: TC Faculty Association, CSEA Chapter #543 &
Management/Supervisory/Classified Confidential Employees
RECONVENE IN PUBLIC SESSION; ANNOUNCE CLOSED SESSION ACTIONS
At 6:03 p.m., it was moved by Trustee Cole seconded by Trustee Vaughn and
unanimously carried to reconvene in Public Session. President White reported that no
action was taken during Closed Session. The CEO Evaluation for 2013/14 was
finalized.
PLEDGE OF ALLEGIANCE
President White led the pledge of allegiance.
West Kern Community College District - Regular Meeting June 11, 2014
Page 2
ADMINISTRATION OF OATH OF OFFICE
President Billy White administered the Oath of Office to Trustee Emmanuel Campos
who was appointed by the Board on April 21st to fill the vacancy created by the
resignation of Trustee Carolyn Hosking. As a provisional appointment, Mr. Campos
will serve until the general election November 4th.
PUBLIC COMMENT ON OPEN SESSION ITEMS
No comments were heard.
GENERAL COMMUNICATIONS
President White read a letter to the Board received from Rhealee Leikam thanking the
College for her Award of Merit. Rhealee indicated that she plans to attend Taft College
and pursue an elementary teaching career.
SPECIAL REPORT – Accreditation Update
Superintendent/President Dr. Dena Maloney distributed and reviewed a handout of
the 2015 Accreditation Self Evaluation (Self Study) Subcommittee Members and the
Tentative Timeline and Process for 2015 Accreditation Self Evaluation (copy attached to
official minutes). The subcommittees have or are in the process of finalizing the draft of
the sections of the self-study pertinent to their assignments. Currently the drafts are
being assimilated into the first comprehensive draft document. As the timeline
indicates, during the 2014/15 academic year the College community will review and
finalize the report, and in the spring of 2015 the Accreditation Self-Study Committee
will review and edit the final report. The July 2015 meeting is the date targeted for the
Board’s approval. Following approval, the evidence identified to substantiate the selfstudy will be collected and the final document will be printed in late July.
SPECIAL REPORT – Library Space Plans
Vice President of Instruction Mark Williams distributed and reviewed a schematic plan
indicating modifications currently underway in the Library to improve the use and
efficiency of the space (copy attached to official minutes). The Children’s Library,
which has been underutilized, is being repurposed as a classroom for Information
Technology, English as a Second Language and GED classes. A second modification
will be to relocate the circulation desk with the reference desk, in addition to moving
the current tutoring area to be located adjacent to the new combined reference and
circulation desk which will create an easily accessible “tutor alley.” The final
modification is creation of a professional development center for faculty and staff use.
The modifications are scheduled to be complete by August 1st.
West Kern Community College District - Regular Meeting June 11, 2014
Page 3
APPROVAL OF MINUTES
On a motion by Trustee Long, seconded by Trustee Cole and unanimously carried, the
minutes of the regular meeting held May 14, 2014 were approved.
NEW BUSINESS
2014/2024 Educational Master Plan
Dr. Dena Maloney reviewed that an educational master plan is the foundation for all
institutional planning. It provides an analysis of the college and the communities it
serves, and lays the foundation for decision-making regarding future programs and
space needs. The Board included development of an educational master plan in their
goals for 2013/14 and the plan is being presented this evening for approval.
Dr. Maloney made a PowerPoint presentation reviewing the key components of the
plan and the goals developed through the planning process (copy attached to official
minutes). The plan has been reviewed and approved by both the Educational Master
Committee and the Governance Council. On a motion by Trustee Vaughn, seconded by
Trustee Long and unanimously carried, the TC 2014/2024 Educational Master Plan was
approved.
ACCJC Student Learning Outcomes (SLO) Proficiency Report
SLO Coordinator Vicki Jacobi reviewed that in 2013, all colleges were required to
submit an SLO Implementation Report which was a self-assessment of the institution’s
level of proficiency against eight rubrics established by ACCJC. Earlier this year we
requested feedback on our self-assessment. ACCJC evaluated all college reports and
scored them. Taft College’s overall rating on SLO proficiency was 2.83 out of 5.0.
Statewide, the average was 3.44 out of 5.0. Dr. Maloney noted that she is pleased with
the progress being made and optimistic that the College is moving forward in this area.
Ms. Jacobi distributed and reviewed three documents relating to the status of the
College’s SLO proficiency standing: ACCJC Status Report on Student Learning
Outcomes Implementation for Taft College (11/9/12); Feedback on the status of TC’s
SLO implementation prepared by Krista Johns, ACCJC VP for Policy and Research; and
TC’s Feedback Status Report which she prepared. She reviewed each rubric statement
and the status of the College’s scoring, reasons for the scores and the plans that have
been made to improve (copies of reports attached to official minutes).
2014/15 Tentative Budget
Executive Vice President of Administrative Services Brock McMurray reported that
Section 48305 of the California Code of Regulations requires the District approve a
tentative budget by June 30th of each year. The tentative budget provides the District
West Kern Community College District - Regular Meeting June 11, 2014
Page 4
NEW BUSINESS (continued):
with operating funds through the summer until an adopted budget is presented to the
Board, no later than September 30th. He noted that the tentative budget is built on
estimates of revenue and expenditures using information available to date. The
Governor’s May Revise and budget proposals from the legislature have yet to be
reconciled through the negotiation process. It is expected that there will be an adopted
budget at the state level by June 30th.
Mr. McMurray made a PowerPoint presentation highlighting the budget assumptions
from the Governor’s proposed budget and the general economic conditions of the state.
He then distributed and reviewed the WKCCD 2014/15 Preliminary Budget Summary –
General Funds 11 & 12 (copy of both attached to official minutes). The combined
tentative budget including restricted and unrestricted funds amounts to $28,533,026.
Both Dr. Maloney and Mr. McMurray thanked the staff involved in their work to
develop the tentative budget and commended them for their cooperation on this
challenging task. On a motion by Trustee Vaughn, seconded by Trustee Long and
unanimously carried, the 2014/15 tentative budget was approved.
One-Year Extension of the Superintendent/President Contract to June 30, 2017 and
Contract Language to Extend Cost of Living Adjustments (COLA) Equal to the Same
Percentage as Those Granted to District Administrative Employees
Dr. Maloney thanked the Board for her performance evaluation and reported that the
Board wishes to extend her contract for an additional year (to 2017). The current
contract does not specify that the Board will grant the Superintendent/President COLA
if such a COLA is granted to District administrative employees. Last year, the Board
granted a COLA without this language in the contract. Upon advice from legal counsel,
this item amends the contract language to specify that the Board will provide the
Superintendent/President with COLA equal to that which is provided to District
administrative employees.
Dr. Maloney added that is has been her pleasure to work with the WKCCD Board and
TC faculty and staff during her two year tenure. On a motion by Trustee Long,
seconded by Trustee Cole and unanimously carried, the contract extension, including
COLA language was approved (copy of contract extension included in official minutes).
Presentation of the 2014/17 Collective Bargaining Agreement (CBA) with the Taft
College Classified Employee Association (CSEA) Chapter #543
The CBA for 2014-17 reflects all of the agreements that have been reached with CSEA
since July 2011. This is a new three year agreement which will be the basis for future
negotiations with CSEA from July 1, 2014 through June 30, 2017. On a motion by
Trustee Cole, seconded by Trustee Vaughn and unanimously carried, the CBA with the
TC CSEA Chapter #543 was approved.
West Kern Community College District - Regular Meeting June 11, 2014
Page 5
NEW BUSINESS (continued):
Presentation of the 2014/17 Collective Bargaining Agreement (CBA) with the Taft
College Faculty Association/California Teachers Association (TCFA/CTA)
Dr. Maloney reported that the CBA for 2014-17 reflects all of the agreements reached
with the Taft College Faculty Association since July 2011. This agreement will be the
basis for future negotiations with the TC Faculty Association from July 1, 2014 through
June 30, 2017. On a motion by Trustee Long, seconded by Trustee Cole and
unanimously carried, the 2014/17 CBA with the TC Faculty Association was approved.
Presentation of the Initial Taft College Faculty Association Collective Bargaining ReOpener Proposal with the WKCCD for the 2014/15 Year
Dr. Maloney reported that each year the District and the Taft College Faculty
Association must present re-opener proposals indicating which articles they wish to
open for negotiations. The Taft College Faculty Association plans to open Articles 1-12
for the purposes of negotiating the collective bargaining agreement in 2014/15.
Presentation of the Initial Taft College Classified Employee Association (CSEA)
Chapter #543 with the WKCCD for the 2014/15 Year
Dr. Maloney related that each year the District and the Taft College Classified Employee
Association (CSEA) Chapter #543 must present re-opener proposals indicating which
articles they wish to open for negotiations. The Taft College Classified Employee
Association (CSEA) Chapter #543 plans to open Articles 1-24 for the purposes of
negotiating the collective bargaining agreement in 2014/15.
Presentation of the Initial WKCCD Collective Bargaining Re-Opener Proposal with
the Taft College Faculty Association/California Teachers Association for the 2014/15
Year
Dr. Maloney reported that the District is also required to present a reopener proposal in
Open Session of the Board of Trustees at the beginning of each fiscal year for both
bargaining units. The WKCCD plans to open Articles 1-12 of the Faculty Association
CBA in 2014/15. A public hearing will be held at the July 9th Board meeting to allow
public comment on the re-opener proposal before bargaining begins.
Presentation of the Initial WKCCD Collective Bargaining Re-Opener Proposal with
the Taft College Classified Employee Association (CSEA) Chapter #543 for the
2014/15 Year
As with the item above, the District is required to present a reopener proposal in Open
Session of the Board of Trustees to CSEA. The WKCCD plans to open Articles 1-24 of
the CBA in 2014/15. A public hearing will be held at the July 9th Board meeting to
allow public comment on the re-opener proposal before bargaining begins.
West Kern Community College District - Regular Meeting June 11, 2014
Page 6
NEW BUSINESS (continued):
Resolution 2013/14 - 19 Authorizing a Reduction of Classified Management Services
for the 2014/15 Fiscal Year Due to Lack of Funding (Lead Accommodation
Specialist/QFS Project Manager Assistant)
Dr. Maloney reported that the Lead Accommodation Specialist/QFS Project Manager
Assistant position is grant-funded (77% QFS grant funding and 23% TIPSID grant
funding). Over the past 12 months, the Vice President of Instruction has analyzed all
grant activities and positional responsibilities. Through that process, it has been
determined that this position is unnecessary and therefore cannot be supported through
grant funding. This determination applies to the QFS portion of funding for this
position as well as the TIPSID portion of funding. The managers responsible for QFS
and TIPSID agree with this determination and support the recommendation to the
reduction in force related to a lack of funding. On a motion by Trustee Long, seconded
by Trustee Vaughn and unanimously carried, the resolution was approved (copy
attached to official minutes).
CONSENT AGENDA
A.
Request for Approval – 2014/15 Contract Education Services Agreement with
WESTEC (Westside Energy Services Training and Education Center)
B.
Request for Approval – 2015/16 Academic Calendar
C.
Request for Approval – New Courses:
Applied Technology Division
ENER 1530 – Electricity and Basic Electronics
ENER 1540 – Fundamentals of Programmable Logic Controllers
Math & Science Division
HLED 1543 – Medical Terminology for Court Reporting
CHEM 1520 – Introduction to Organic Biochemistry
D.
Request for Approval – Course Updates:
Applied Technology Division
COSC 1603 – Introduction to Electronic Word Processing – Microsoft Word 2010
COSC 1703 – Introduction to Spreadsheets – Microsoft Excel 2010
COSC 1812 – Introduction of Presentation Graphics – Microsoft PowerPoint 2010
COSC 1902 – Introduction to Electronic Databases – Microsoft Access 2010
BUSN 1055 – Office Procedures
ENER 1010 – Basic Instrumentation for Energy Industries
West Kern Community College District - Regular Meeting June 11, 2014
Page 7
CONSENT AGENDA (continued):
Liberal Arts Division
MUSC 1520 – History of American Jazz
Math & Science Division
BIOL 2250 – Human Anatomy
BIOL 2255 – Human Physiology
BIOL 2256 – Human Physiology Laboratory
BIOL 2257 – Human Physiology with Lab
MATH 2130 – Analytic Geometry and Calculus III
CHEM 2211 - General Chemistry
CHEM 2212 – General Chemistry and Qualitative Analysis
CHEM 2108 – Organic Chemistry
HLED 1541 – Medical Terminology
E.
Course Inactivations:
Applied Technology Division
COSC 1602 – Introduction to Electronic Word Processing – Microsoft Word 2007
COSC 1702 – Introduction to Spreadsheets – Microsoft Excel 2007
COSC 1811 – Introduction to Presentation Graphics – Microsoft PowerPoint 2007
COSC 1901 – Introduction to Electronic Databases – Microsoft Access 2007
Liberal Arts Division
SPAN 0255 – Survival Spanish
SPAN 1051 – Conversational Spanish
SPAN 1052 – Conversational Spanish
SPAN 1053 – Conversational Spanish
SPAN 1054 – Conversational Spanish
SPCE 0266 – Sign and Song
Math & Science Division
GOLF 1500 – Golf Club Repair and Design
HLED 1542 – Basic Pharmacology
HLED 1540 – Clinical Medical Assisting
MATH 0220 – The Texas Instruments (TI) Graphic Calculator
PHED 1522 – Exercising for Fitness
PHED 1527 – General Physical Education Activities
PHYS 2223 – General Physics (Calculus)
F.
Request for Approval – Certificates of Achievement Updates:
Social Science Division
Early Intervention Assistant I
Early Intervention Assistant II
West Kern Community College District - Regular Meeting June 11, 2014
Page 8
CONSENT AGENDA (continued):
G.
Request for Approval – New Local Certificate:
Applied Technology Division
Microsoft Office Applications
H.
Request for Approval – Facilities Use Agreement with the Westside Recreation &
Park District for Use of the Natatorium Pool for the Water Aerobics Courses,
6/9/14 – 7/31/14, $540.00 (Including the Expense of a Lifeguard)
I.
Request for Approval – Agreement with The Storage Bin for Rental of Two Storage
Units to House Welding and Instructional Equipment for 2014/15, 7/1/14 –
6/30/15, $112.50/Month Each ($2,700.00/Year)
J.
Request for Approval – Yearly Membership Agreement and Statement of Work
Renewal with Etudes (Online Course Management System), 7/1/14 – 6/30/15,
$35,000.00
K.
Request for Approval - Memorandum of Understanding (MOU) with the Taft
Police Department to Provide a Full-time Police Officer at Taft College to Provide
Campus Security and District Safety Planning and Training Services for the
2014/15 Year, 7/1/14 – 6/30/15, Actual Salary and Benefit Costs Not to Exceed
$115,000.00/Annually Plus Overtime as Directed by WKCCD
L.
Request for Approval – Activity Request (Facilities Use Agreement) with Taft
Union High School District to Utilize their Soccer Facilities for the TC Men’s and
Women’s Soccer Teams for Practice and Games, 8/21/14 – 12/19/14, $5,000.00
Plus Weekly Maintenance and Repair to Fields as Needed
M.
Request for Approval – Adoption of Rules and Regulations for the WKCCD
Student Trustee, 7/1/14 – 5/31/15
N.
Request for Approval - Agreement with the Taft Correctional Institution (MTC) to
Provide GED Testing Services Effective 7/1/14 – 6/30/15, $150.00 For Initial Test
Per Applicant and $20.00 for Subsequent Tests Per Applicant
O.
Request for Approval – Agreement with Karwoski Inspections (John Karwoski) to
Provide Department of State Architects Inspection Services for Campus Facilities
Projects Including the TIL Center for Independent Living and Dorm Remodel
Projects, 7/1/14 – 6/30/15, $10,920.00/Month
P.
Request for Approval – Agreement for Mandate Reimbursement Claim
Preparation Services with SixTen and Associates to Prepare and Submit State
Mandated Cost Reimbursement Annual Claims for the District, 7/1/14 – 6/30/15,
Not to Exceed $20,000.00 Fee (Based on Hourly Rates)
West Kern Community College District - Regular Meeting June 11, 2014
Page 9
CONSENT AGENDA (continued):
Q.
Request for Approval – Agreement with SchoolDude.com, Inc., for Renewal of
Software for the Maintenance Department’s Online Work Order System, 6/30/14 –
6/30/15, $3,693.00
R.
Request for Approval – Independent Contractor Agreement with Dr. Cindra Smith
to Facilitate the WKCCD Board of Trustees’ Annual Retreat, 8/16/14, $1,500.00 Plus
Travel Expenses Not to Exceed $600.00
S.
Request for Approval – Independent Contractor Agreement with Erwin Ledford to
Provide Graphic Design Services As Needed, $50.00/Hour
T.
Ratification and Confirmation May 2014 Vendor Check & Purchase Order Registers
U.
Routine Personnel Items:
1.
Request for Conference Attendance and Expenses as of June 4, 2014
On a motion by Trustee Long, seconded by Trustee Hosking and unanimously carried,
Consent Agenda Items A – U were approved as presented (materials related to items
A – U are attached to official minutes).
PUBLIC COMMENTS ON ITEMS OF GENERAL INTEREST
No comments were presented.
REPORTS FROM STAFF AND STUDENT ORGANIZATIONS
Financial Reports
The following financial reports were presented for information (copies attached to
official minutes):
1.
2.
3.
4.
5.
Revenue Accounts (Account Level 1) FY 2013/14
Expenditure Accounts (Account Level 1) FY 2013/14
Expenditure Detail of $10,000.00 or Greater, May 2014
Student Organization and Special Accounts, May 2014
Funds Deposited in County Treasury, May 2014
Trustee Reports
Trustee Vaughn reported that he and President White attended the recent Maricopa
High School Graduation. Of the 14 graduates, seven students received TC Merit
Scholarships and six plan on attending. He also noted that he attended the June 10th
West Kern Community College District - Regular Meeting June 11, 2014
Page 10
TRUSTEE REPORTS (continued):
WESTEC Board Meeting and was very pleased to see the recent upgrades to the
facilities and that the overall maintenance is greatly improved.
Trustee Campos reported that he is looking forward to serving as a trustee on the
WKCCD Board. He noted that he had attended the CCLC Annual Trustees Conference
in early May and also attended the Excellence in Trusteeship presentation at Bakersfield
College.
Trustee Long welcomed Trustee Campos to the Board and noted that he will be a
valuable asset as a businessman in the community. Trustee Long voiced his support to
returning U.S. Veterans and the College providing as much assistance as possible
regarding their educational interests and goals. He also mentioned that he enjoyed the
graduation ceremony and the opportunity it provides for interaction with the students.
Trustee Cole welcomed Trustee Campos and commended staff for the well-organized
Scholarship Luncheon, Graduation and also the Dental Hygiene graduation luncheon
the following day. She added that it is fulfilling to celebrate with the students in their
success.
President White reported he also attended the Excellence in Trusteeship training
recently at Bakersfield College. He noted that he enjoyed participating in the Maricopa
High School Graduation and also commended Vice President of Student Services Darcy
Bogle for the successful TC Graduation and end of year activities and events.
WESTEC
WESTEC Executive Director Bill Rector thanked the Board for approving the 2014/15
contract education agreement. He noted that this agreement represents a 33 year
relationship with the College.
Student Services
Vice President of Student Services Darcy Bogle thanked the Board for their attendance
at the various end-of-year activities. She noted that a Board member was in attendance
at every activity. She reported that 188 students participated in the graduation
ceremony and she thanked the faculty members for their participation by reading the
names of graduates as they received their diplomas. She also thanked Professor of
Mathematics Brian Jean for taking the graduation photos, as he has done in previous
years as well.
Summer session enrollment is very similar to that of last year – 1,330 unduplicated
students with 751 enrolled in .5 – 5.5 units; 474 enrolled in 6.0 – 11.5 units; and 82
enrolled in 12.0 – 25 units. Currently 1,839 students have registered for the fall
semester.
West Kern Community College District - Regular Meeting June 11, 2014
Page 11
REPORT OF THE SUPERINTENDENT
End of Year Activities
Dr. Maloney thanked the Board members for their participation in the end of year
activities. She noted that the creative writing class readings performed at the Black
Gold Brewing Company were very impressive and represented the work of highly
talented students.
The TIL Employer Appreciation Luncheon was held Thursday, May 29th. It was a great
opportunity to honor our local employers and recognize the success of the TPSID
students.
STEM Webinar
Dr. Maloney reported that she participated in a national STEM Webinar in which she
served as one of ten college president panelists discussing STEM programs and
activities. Over 1,000 individuals signed on to listen to the discussion.
Essential Elements for the Future of the San Joaquin Valley
Dr. Maloney and Foundation Executive Director Sheri Horn Bunk will attend the 2014
“Public and Private Policy Series Essential Elements for the Future of the San Joaquin
Valley,” hosted by West Hills CCD on Thursday, June 12th. The three-part series
focuses on the topics of water, food and energy and the future related technology and
human resources each will require.
EMPLOYMENT
On a motion by Trustee Cole and seconded by Trustee Long, Employment Items A – C
were approved by the following vote (Employment Items A – C (Appendix I & II) are
attached to official minutes):
Yes:
No:
Abstain:
Absent:
Emmanuel Campos, Dawn Cole, Michael Long, Kal Vaughn and Billy White
None
None
None
CONTINUATION OF CLOSED SESSION
At 7:55 p.m. on a motion Trustee Vaughn, seconded by Trustee Cole and unanimously
carried, the Board moved into Closed Session to complete the discussion which was
initiated earlier in the meeting.
West Kern Community College District - Regular Meeting June 11, 2014
Page 12
RECONVENE IN PUBLIC SESSION; ANNOUNCE CLOSED SESSION ACTIONS
At 8:20 p.m., it was moved by Trustee Long seconded by Trustee White and
unanimously carried to reconvene in Public Session. President White reported that no
action was taken during Closed Session.
NEXT MEETING
The next monthly meeting is scheduled for Wednesday, July 9, 2014.
At 8:21 p.m. on a motion by Trustee Cole, seconded by Trustee Campos and
unanimously carried, the meeting was adjourned.
Respectfully Submitted:
Kal Vaughn, Secretary