BNYP Board Responsibilities 2014-2015
President
As presiding officer of the club and the board, the president works closely with the board of directors and committee
chairmen to establish and follow a strategic plan, set goals for improving the members’ club experience and increase the
impact of the club’s service in the community by adding new members to the club. Club presidents will find a list of
resources at www.KiwanisOne.org/clubpresident.
QUALIFICATIONS & DUTIES



















Empowers and inspires members
Manages time well
Builds relationships with community leaders
Facilitates club meetings
Leads by example
Establishes a strategic plan for the club including goals for membership growth and community service
Motivates members and committees to achieve those goals
Organizes an effective leadership team by appointing and training effective committee chairmen
Encourages club leaders to participate in the education course provided for their roles
Supports committee activity to ensure a successful club experience
Ensures that the club continues to be relevant to the community and to the members through periodic
assessments
Gains an understanding of sponsorship responsibilities to Service Leadership Programs
Provides club members with Kiwanis’ Youth Protection Guidelines
Facilitates fun, educational and efficient club meetings
Leads effective and efficient board meetings
Implements a succession plan for future leaders ensuring a seamless transition
Communicates regularly with club members to keep them informed about the business and activities of the club
Rewards and recognizes member and committee achievements
Fulfills all other duties documented in the Standard Form for Club Bylaws
President-Elect
Throughout the year, the president-elect or vice president prepares to assume the leadership role of president by working
closely with the club president and attending the division council meetings, district conventions and possibly the Kiwanis
International convention. It’s the club president’s job to include these leaders in discussions and meetings, delegate tasks
to them and encourage their participation in club leadership education.
QUALIFICATIONS & DUTIES





Serves as an officer on the board of directors
Serves a one-year or two-year term, as provided in club policy
Attends board of directors meetings
In the absence of the president, presides at club meetings and board of directors meetings, in accordance with
club policy
Performs other duties as assigned by the president or the board of directors
Secretary
The club secretary ensures club operations run efficiently and manages many of the details that make the club experience
great. The secretary works closely with the president and board of directors and is responsible for the management of all
club records, including minutes and attendance at all club and board meetings. As an officer of the club and a member of
BNYP Board Responsibilities 2014-2015
the board of directors, the club secretary can participate in all board discussions and vote on any question put to vote by
the presiding officer. Club secretaries will find a list of resources at www.KiwanisOne.org/clubsecretary.
QUALIFICATIONS & DUTIES















Willing to learn and use Kiwanis online reporting
Able to discern and summarize action items and key points from meetings
Attentive to detail
Organized
Manages and maintains club and membership records online
Makes club records available upon request
Maintains club’s permanent files
Keeps minutes of club and board meetings
Shares all communications received from Kiwanis International or the district as appropriate
Forwards the Club Insurance Resource Guide to the safety coordinator
Submits all official reports required by Kiwanis International, the district and the club
Orders merchandise from the Kiwanis Family Store
Ensures that the club follows current Kiwanis brand standards in its internal communications and public
awareness efforts
Performs other duties as may be assigned by the president or board
Fulfills all other duties documented in the Standard Form for Club Bylaws
Treasurer
The treasurer works with the club secretary to coordinate the club’s financial responsibilities and records. The treasurer
often serves as an advisor to the club on financial matters, including setting a club budget. A Kiwanis club’s treasurer is an
officer of the club and a member of its board of directors, entitled to participate in all board discussions and eligible to
vote on any question put to vote by the presiding officer. The treasurer is responsible for collecting all funds due to the
club and for keeping the records of membership fees and dues, unless these responsibilities are delegated to the
secretary. Club treasurers will find a list of resources at www.KiwanisOne.org/leadertools.
QUALIFICATIONS & DUTIES















Knowledgeable about bookkeeping and accounting
Attentive to detail
Organized
Guides the board in preparing an annual budget before the start of the fiscal year
Coordinates the collection and disbursement of money
Receives and promptly deposits all funds paid to the club
Disburses funds as directed by the club board
Maintains the club’s financial accounts and records
Reconciles cash accounts on a monthly basis
Prepares and disburses bills to members
Provides a monthly financial report to the board
Compiles an annual financial summary of income and expenditures for the annual club meeting
Makes club records available upon request
Performs other duties as may be assigned by the president or board
Fulfills all other duties documented in the Standard Form for Club Bylaws
Membership
The membership chair is primarily responsible for communicating with new prospective members who contact us through
our website. They are to respond to these inquiries in a timely manner using the form email agreed upon by the club.
BNYP Board Responsibilities 2014-2015
Once the primary communication is sent via email, it is the membership chair's responsibility to keep track of the
prospective member's interest in the club, as well as keeping new members informed of upcoming service/ social events.
It is the responsibility of the membership chair to make a prospective member feel welcome at meetings, service, or social
events.
QUALIFICATIONS & DUTIES











Computer skills (email)
Attention to detail
Outgoing personality
Work closely with Service/ Social chair's being as up to date as possible on events.
Respond to inquiry emails in a timely manner.
CC President on all email correspondence
May be needed to continue communication with prospective member answering any questions, or at least,
connecting them with the chair person to answer said questions.
Keep track of their interest in joining the club.
Keep them informed of upcoming meetings, social, and service events.
Be a welcoming person, introducing them to other members at BNYP events.
Develop and oversee annual membership campaign to bring in new membership.
Service
The service chair is responsible for planning, organizing, and executing all BNYP service events. They are responsible for
finding outlets within our community where are group can volunteer, helping the children of Bloomington-Normal. Many
outlets have already been contacted by our group and a relationship has already been established. In that case the service
chair's responsibility is only to organize a date/time to volunteer and communicate this with the board.
QUALIFICATIONS & DUTIES







Computer skills (email, web)
Attention to detail
Strong organizational skills
Work closely with marketing chair to make sure events are known ahead of time.
Contact members of outlet organizations within the community for us to volunteer.
Plan, organize, schedule, and execute all BNYP service events.
Solicit service ideas from other club members.
Program/ Social
The program/social chair is responsible for securing each month’s speaker and also securing the location of each month’s
happy hour. Many speakers have already contacted us to speak, in that case the chair's role would be organizing which
month speakers will meet with the club. Our yearly events are as follows: December (End of the year party at A Renee’s),
July (Autism Society of McLean Co - Cooper and Mandy), and October (New Officer's Installation Dinner). Other programs
have been: Big Brothers/Big Sisters, Habitat for humanity, and MCLP. The chair will work in close concert with both the
President and Past-President to ensure a high quality program each month.
QUALIFICATIONS & DUTIES





Computer skills (email, web)
Attention to detail
Strong organizational skills
Work closely with President and Past-President to make sure each program is remarkable.
Work closely with marketing chair to make sure programs are known and featured on website and social media.
BNYP Board Responsibilities 2014-2015
Fundraising
The fundraising chair is responsible for planning, organizing, and executing fundraising events for the club. Our main
fundraising event each April is the Autism Society of McClain Co Garage Sale. This event is headed by Craig Luchtefeld and
should be our largest event of the year. Our next fundraising event will be Yankee Candle Sale this December.
QUALIFICATIONS & DUTIES





Computer skills (email, web)
Attention to detail
Strong organizational skills
Work closely with Craig during the Garage Sale.
Work closely with Marketing chair to make sure our fundraising events are known and featured on website and
social media.
Marketing
The marketing chair is responsible for our website, twitter, Facebook, and Meetup pages. This chair is responsible for
making sure all fundraising, social, service, meetings, and conventions are posted to all media outlets. This chair must
have strong computer as well as organizational skills.
QUALIFICATIONS & DUTIES





Strong computer skills (email, WordPress, twitter, Facebook and Meetup)
Attention to detail
Strong organizational skills
Work closely with each board member to ensure all events are on all media outlets.
Be able to plan ahead to make sure that events are shared in enough time throughout all media outlets.