GESTEM 2015
Volunteer Presenter Training
Presentation
MAY 8TH 2015
COLORADO CONVENTION CENTER
700 14TH STREET DENVER, CO 80202
7:15 AM TO 2:30 PM
Contents
• Introductions
• Communication
• Tips for communication, specifically about STEM, with middle
school girls
• Logistics
• Schedule
• Directions
• FAQs
• Questions?
Contact Info
• Casey Waggy – Presenter Coordinator
•
•
Cell: 248-225-9572
Email: Gestem.Presenters@Gmail.com
Michelle Narciso – Presenter Coordinator
•
Cell: 720-883-3940
• Sandra Scanlon – GESTEM Committee Chair
•
Cell: 720-339-6350
• Sarah Gilmore – Logistics
•
Cell: 303-808-9148
• Convention Center Security (& Emergencies)
•
303-228-8030
Volunteer Summary
• Presenters
• Role: Lead students through hands-on, engaging STEM
activities designed to expose students to STEM-related career
fields.
• Make use of the Guides in your room to help with activities
and discussions
• Guides (for reference)
• Role: Help students engage in their workshop activities,
answer (and ask!) questions throughout the day, and share
personal experiences in STEM careers.
Communication
A FEW TIPS AND TRICKS FOR PROMOTING STEM FIELDS WITH
MIDDLE SCHOOL GIRLS!
Introductions
• When you first meet the girls introduce yourself and add
a few extras to gain the girls attention…
•
Why you originally wanted to work in a STEM field (eg. got a math
degree in college, or you saw something on TV that inspired you,
etc.)
•
•
•
What was your “ah ha!” moment?
What is the best part of your job?
What was your favorite subject when you were in 7th grade?
Interacting with Teen Girls
• Try to get every girl involved in some part of your
discussions and activities
• Be excited about the activities, your energy will
directly impact them
• Be prepared to listen. Don’t interrupt. Ask more
questions!
• Let girls have a choice as much as possible
• When you don’t know an answer, say so. Work
together to find out the answer
Engage the Students
• www.Engineeryourlife.org
•
“Girls will respond to engineering if it’s presented as creative, enjoyable,
personally fulfilling, and making a difference in the lives of others. Young
women also react positively to personal stories about what life is like as an
engineer. If you’re able to convey your own personal excitement about
engineering and can communicate what life and work are like as an engineer,
you’ll have an engaged and curious audience of young women.”
• Engineering Messages “Tip Sheet” from www.EngineerMessages.org
• Show, Don’t Tell
• Use Multiple Media
• Be Consistent
• Learn from Others
• Collect Impact Data
Change the Conversation
• The National Academy of Engineering (NAE) tested
messages to promote a more positive image of
engineering. The most appealing messages are:
Engineers make a world of difference.
From new farming equipment and safer drinking water to electric cars and faster
microchips, engineers use their knowledge to improve people's lives in meaningful
ways.
Engineers are creative problem-solvers.
They have a vision for how something should work, and are dedicated to making it
better, faster or more efficient.
Engineers help shape the future.
They use the latest science, tools and technology to bring ideas to life.
Engineering is essential to our health, happiness and safety.
From the grandest skyscrapers to microscopic medical devices, it is impossible to
imagine life without engineering.
Messaging
Do’s
Engineering is challenging — and so are the
health sciences and many other fields – so
what? It’s about working hard, not being
brilliant
Engineers help solve problems
Engineers make a world of difference
Engineers design and create for the benefit of
society
Don’ts
Engineering is rigorous and hard
You must LOVE math and science to pursue
engineering
You need to be really smart to be an engineer
Engineers are nerds
Engineers sit in front of computers all day
Engineers are desk jockeys
Consider Engineering if you like to help people
Dilbert is a good example of an engineer
Engineering is about collaboration and teamwork
Engineering is all about competition
Engineers turn ideas into reality
Only males make good engineers
Engineering is about discovery, designing, using
your imagination, innovation and contributing to
society
Engineering is boring
Interested in Learning More?
• Training Resources on Aspire.SWE.org
•
•
http://aspire.swe.org/index.php?option=com_content&view=
article&id=36&Itemid=112
MANY great links on this website!
• Engineer Girl
•
•
Aimed at middle school aged girls
www.engineergirl.org
• Engineer Your Life
•
•
Engineeryourlife.org
Check Out: "Effectively Communicating Engineering Careers
to Girls“
Day of Logistics
WHERE TO GO & WHEN TO BE THERE!
Schedule
Time
7:00
Event
Location
Presenter check-in, 7:15--8:30
Mile High Ballroom PreFunction Area
7:30
8:00
8:30
9:00
Workshop set-up
9:30
10:00
Workshop 1: 9:35--10:25
10:30
set up for workshop 2
11:00
Workshop 2: 10:40--11:30
11:30
Lunch in Workshop room:
11:30--12:05
12:00
set up for workshop 3
12:30
Workshop 3: 12:20--1:10
Assigned Room
1:00
1:30
2:00
Pack-up
Thank you and wrap-up 1:45-2:30
Room 507
GESTEM Specific Directions
•
CCC Address: 700 14th Street Denver, CO
80202
http://denverconvention.com/attend-anevent/parking/
•
• Supply drop off location:
•
Vehicles can be unloaded at the F Lobby (corner of
14th and Stout) where the buses will be. Vehicles
can park for 15 minutes here.
•
There will be a designated spot to leave your
materials while you park your car
•
Supply drop-off area will be monitored by
volunteers
• CCC Parking Garage:
•
•
V-W elevator open for this event. This is the
elevator nearest to the round-about entry ramp and
there is access on all levels. Look for the signs to the
Bellco Theatre and for the GESTEM signs by the
elevator.
Volunteer check-in:
•
At Mile High Ballroom Pre-function area
F Lobby
Getting to the Colorado Convention Center
•
700 14th Street Denver, CO 80202
•
http://denverconvention.com/attend-an-event/parking/
• North-Bound Speer Directions: Driving via
North-bound Speer Boulevard, pass Stout Street and
make your first right before Champa Street. The
Convention Center Parking Garage has its own
designated Right Turn lane leading into the parking
garage. The Parking Garage is designated by the
Downtown Denver Parking logo. Please visit the
following link to see the designated Downtown
Denver Parking Logo.
• West-Bound Champa Directions: Driving via
West-bound Champa Street, just before Speer
Boulevard, it will be a left-hand turn from Champa
Street that merges into the garage entry drive lane
from Speer Boulevard. Please use caution when
yielding to traffic entering the garage from Speer
Boulevard. The Parking Garage is designated by the
Downtown Denver Parking logo. Please visit the
following link to see the designated Downtown
Denver Parking Logo.
Additional Parking Information
• On-site Parking
•
Up to 8 hours: $12, Up to 12 hours: $15, Up to 18 hours: $17, Up to 24 hours:
$25
• Automated Pay Station Instructions:
With our automated pay station, parking is easy and convenient. Simply park in
any non-reserved spot, remember your vehicle stall number and proceed to any
pay station located on all levels within the parking garage. Cash or major Credit
Cards can be used at any of the automated pay station.
• Close lots:
•
Central Parking:
•
•
•
1535 Welton - $8 (in by 9a, leave by 4p)
1443 California - $10 (all day)
Surface Lots:
•
•
Champa between 14th & 15th - $7 (all day)
Glenarm between 13th & 14th - $8 (all day)
• Lightrail:
•
Lines D, F & H stop at the Convention Center
Emergencies
IN CASE OF EMERGENCY AT THE EVENT
If you have an emergency, such as a medical issue, security, etc. you should take the
following actions, and ONLY the following actions, IN THIS ORDER:
DO NOT CALL 911 – contact Security at 303-228-8030. The Convention Center
has in-house assistance and they need to be in contact with the 911 personnel in
order to get help to the correct location and avoid confusion.
1.
Notify security or the event manager if they are in the area. If no Center
management is in the area, pick up a house phone (located in the lobbies and
throughout the facility). Ask for Security or call them directly at 88030 or 200
(these numbers will be written on the house phones). Tell them it is an
emergency. If Security needs 911, they will call.
2.
Tell Security where you are, who you are, and what your emergency is in a
calm manner. Try to stay with the situation until Security arrives (except in
case of fire). Center personnel will direct us as to how to handle the situation.
3.
Notify the GESTEM Registration Desk of your actions. Send someone else
while you are contacting Security.
Convention Center Map
Supply Drop Off
(15 minute parking)
Guide and Presenter
check in will be at the
Mile High Ballroom PreFunction area
Presenter Schedule Notes
• Morning Check-In (by 8:30 a.m.)
• Workshop 1 begins at 9:35am. Please arrive between 7:15 and
8:30am, making sure to give yourself enough time to set up
• If you have an easy workshop setup, feel free to bring a book,
go grab a cup of coffee or come see what’s going on in the
ballroom!
• Throughout the Day
• Between workshops you have 15 minutes to re-set your
presentation
• Please invite the groups in once you’re set up
• FYI – if you need to hang something on the wall, please bring
painter’s tape; the CCC is very picky!
• If you need anything, please call Casey or Michelle
Lunch
• Students and guides will eat lunch in their workshop 2
•
•
•
•
classroom
Lunches will be available in the corridors
Presenters will eat in their classroom
Drink stations are at either end of each corridor
Food allergies/dietary restrictions
•
•
Pre-requested options will be hand delivered to your workshop room
(Veggie, Kosher, Gluten free, Dairy Free) – please contact Sarah if
you have any questions day-of (303-808-9148)
Vegetarian options will also be available in the hallways
Surveys
• Please complete your survey and return it to us at volunteer wrap up at
1:45pm in room 507 – there will be a thank you gift and team photo
opportunity as well!
• Presenters – feel free to leave your materials in your workshop room
once they are packed up while you attend the wrap up
• If you cannot attend the wrap-up, please turn in your surveys before
you leave
• Your survey will be part of your check-in packet
Photo Info
• We will be photographing throughout the day with the goal of
taking a few photos in each workshop. These photos will be
properly edited before distribution to protect the students.
Information will be made available after the event on how to
receive copies of these photos
• Some of our students do NOT have signed photo releases.
These students can be identified by their red name tags.
• If you take photos or video during the day, please make every effort not
to capture these students.
• After the event, make sure to thoroughly review all photos/videos prior
to distribution and do not use any that include a student with a red name
tag.
• We also ask that you edit any photos after the event to remove
student names and schools from their name tags.
• On the day of the event we will provide more information on
arranging company photos
Photo Info - Example
Photo 2:
• Good:
•
•
Both student’s nametags are visible and white
Students names and schools removed
• Bad:
•
Photo 1:
• Good:
• No students in the background to worry about
• Student in the red shirt has her name and
school removed from the name tag
• Bad:
• Student 2’s nametag is not visible
Student in the background does not have a visible tag
FAQs
• What should I wear?
•
•
•
•
Something comfortable!
A company polo or SWE logo shirt is always great
A sweater/sweatshirt because the convention center can be cold
A watch (or your phone) to keep track of time
• What should I bring?
• The minimal amount possible – we do not have anywhere to store your coats,
purses, or bags.
• A water bottle
• What about breakfast and lunch?
• "Breakfast cart" is the Baronness coffee stand between the 100 & 200 corridors
(Credit card or cash)
• Lunch: it’s free! We do have options for gluten free, dairy free and vegetarian
meals this year. Most of you marked this on your registration.
• Contact Michelle or Casey ASAP if you are unsure if your preference was sent to us
Workshop Locations (1/2)
Presentation Title
They dream it, we design it.
Keeping It Clean!
Squishy Circuits
Falling With Style
Health & Safety in Numbers
How the World Communicates in 2015
On the road to a greener future
Strawberry DNA Extraction
Over the River and Through the Woods
Analyze This...Sugar Science
The Central Molecules of Biology Revealed
Principles of Wind Energy
Graham Cracker Construction
Light Rail Engineering Project in a Sand Box
Invisible Forces
Light and Lasers
Eggstraordinary Lander
The Orion Splashdown! Recovery Mission
Host Organization
AECOM
Atkins Global
Ball Aerospace
Ball Aerospace & Technologies Corp.
Ball Corporation
Brocade Communications
Colorado State EcoCAR 3
DCS Montessori Middle School
Felsburg Holt & Ullevig
GE Analytical Instruments
General Electric
General Electric
Hensel Phelps
Jacobs
Keysight Technologies
Lockheed Martin Coherent Technologies
Lockheed Martin Space Systems
Lockheed Martin Space Systems
Room
109
401
113
103
107
206
405
106
301
102
110
403
111
302
212
112
201
203
Workshop Locations (2/2)
Presentation Title
Host Organization
Room
Human Mission to Mars… Starts Today with YOU!
Green STEM: Ignite your passion and change your world
You have DNA where?!
Run your own Field Project
Lockheed Martin Space Systems Company
McREL International
Montessori School of Denver
National Center for Atmospheric Research
101
406
108
402
Build a Dropsonde and see it fly
National Center for Atmospheric Research
105
Searching For Sunspots
Drilling for the Sweet Spot
Marshmallow Engineering
Crafting with Electronics: Making Paper Circuits
The Brownie Factory
Blood – It’s not just for Vampires Anymore.
To Space & Beyond!
Infographics: The hidden revealed
Code for Fun
Tiny Mussels, Big Water Problems
Gumdrop Bridges
NorthWest Research Associates
PDC Energy, Inc.
Raytheon
SparkFun Electronics
Terumo BCT
Terumo BCT
United Launch Alliance
University of Denver
University of Denver - CO Women's College
US Bureau of Reclamation
Xcel Energy
208
407
303
210
207
104
205
204
202
404
304
SWE-RMS is a 501(c)3 Organization
• We are a 501(c)3 organization – your expenses are tax deductions!
•
•
•
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EIN number is 84-1127067
Expenditures count towards your itemized deductions on your annual taxes
For deductions less than $250, no letter from the organization (SWE-RMS) is required, just
save your receipts.
Additional details: IRS Publication 526.
• Travel expenses:
•
•
Parking for the day
Gas at the federal mileage reimbursement level: http://www.irs.gov/uac/2013-StandardMileage-Rates-Up-1-Cent-per-Mile-for-Business,-Medical-and-Moving
•
Current rate is 14 cents/mile
• Workshop expenses:
•
•
•
Any materials you purchased (save your receipts)
Printing: $0.10/B&W page, $0.50/Colored page
If you need guidance on other costs, feel free to contact Casey: casey.griswold@swe.org
• Donation letters:
•
•
If your total for the day exceeds $250, we can write you a letter for your taxes
Please send a copy of all receipts, printing quantities, etc
•
•
Email: casey.griswold@swe.org
Mail: SWE-RMS, PO Box 260692, Lakewood CO 80226
Thank You!
• Your time and energy are greatly
appreciated.
• We could not hold this event without
the participation and commitment
from volunteers like you.
• You are making a difference in 1020
girls’ lives!
• Your enthusiasm for STEM activities
will make this day memorable for each
girl in your group.
Image courtesy of: newvaluestreams.com