Bibliographic Control and Discovery Subcommittee
February 12, 2014 2:00 p.m.
Minutes-Final
Blackboard recording: View the Blackboard Collaborate recording
Attendees
FAMU: Saiyad Ahmad
FIU: Elaine Dong
FSU: Annie Glerum (chair)
UCF: Kimberly Montgomery
UF:
Jane Anne Carey
UNF: Susan Massey
USF: Brian Falato
Today’s minute taker: Brian Falato (USF)
Next meeting: March 12, 2014; minutes: Saiyad Ahmad (FAMU)
Approval of minutes
Several needed more time to look over the minutes, so Annie said we could approve by e-mail.
Announcements
FLVC Help Desk: FLVC has reorganized their ticketing system. All requests now go to help@flvc.org and
will then be distributed to the appropriate party. Reporting of duplicate records should be sent directly
to Melissa Stinson (mstinson@flvc.org) for handling.
CAM meeting update
New logins for CSUL web site: Amy Weiss at FSU has contacted the person in charge of the CSUL web
site but has not heard whether we will have individual logins for each or just one for Amy.
Scope of subcommittee’s responsibilities: Dividing BCDS was rejected because the number of people
that can serve on BCDS is already limited, and things would be stretched even further with another
subcommittee. It was mentioned that GAs are allowed to work on some BCDS tasks if they are available.
LCA10 editing guidelines: The Authorities Subcommittee has forwarded a list of fields to be protected
on overlay in LCA10. BCDS will discuss and add to cataloging guidelines.
TSSC meeting update
The topic of non-SUL links on records was brought up. These are links that are invalid for all SULs. BCDS
guidelines say to remove these, but records have been found in the catalog with links for Stanford,
Ohiolink and others. We will add more information in the guidelines about removing these links. Melissa
Stinson of FLVC suggested at the TSSC meeting that examples of these non-SUL links be sent to her.
[See below under Assignments from CAM for possible actions that can be taken by BCDS]
Assignments from CAM
Removing OCLC numbers from non-OCLC records: Annie sent out an e-mail requesting input from SULs
on situations where OCLC numbers appear on vendor records. She received a response from UF, but no
one else. BCDS agreed that OCLC numbers on vendor records should be moved from 035. 599 is the field
that is now recommended for moving these OCLC numbers (this will have to be added to guidelines, as a
specific field is not mentioned, although it does say to move the OCLC number.) We will discuss this
further at the next BCDS and bring to the next CAM meeting.
Determining proprietary records with 520, 505, and 970 fields: Kim discussed the report she sent out
about proprietary fields in enhanced records. She provided a rewrite of the proposed text of the report
and a survey table regarding use of proprietary fields. UF and UCF are only SULs that use proprietary
fields in records. There is still the problem of identifying these proprietary fields. A status field stating
there are proprietary 520/970 fields in the record has been established by FLVC (STA $a LICENSED 520
AND/OR 970), but the status field can be overlaid. Susan said we should ask FLVC what would be an
appropriate field that would be protected on overlay. FLVC could use the table Kim sent out as a rubric
for identifying the proprietary fields. Kim agreed and will contact FVLC about this. We may not get a
timeline on creating this since FLVC has such a heavy workload.
Fixing incorrectly coded 856 fields: Donna at FLVC has created a set of spreadsheets that list only 856 41
fields when there are no 856 40 or 856 42 in the bib record. Annie said she has done some cursory
analysis on this and is willing to do more work. She said there is a version of Python available for
analyzing MARC records. Susan said tools such as Google Correlate can be used. Elaine said she has
made some coding changes on 856 fields that were incorrect and will send out a report on what she did
at FIU.
Non-SUL links: We discussed how we could identify records that have these and what could be done for
correction. We are aware of URLs from Stanford, Ohiolink, and Carleton University in the SUL catalog.
Annie will e-mail the SULs asking to identify other non-SUL URLs. A complicating factor is that links to
books that are freely available are now appearing on records, coming from the Directory of Open Access
Books. Kim said she had seen some of these DOAB links. BCDS agreed it would try to set up parameters
for this project and that FLVC could do analysis of the data and make changes.
Shared Bib Cataloging Guidelines
3.4.8 (Local Series) is waiting for FLVC to state indexing and display changes we requested are working in
production. Kim completed the draft on 3.6.1.3 (Proprietary Fields in Enhanced Records). The
centralized location to report data on products for which batch loading is used, referred to in 4.4.2.1,
has not been set up yet. There were no other comments on the guidelines.
The meeting was adjourned at 3:35 pm.