Steps to Successful Recruiting
Spring Workshop 2015
Lori Robinson
Lt. Governor
Recruitment
• Recruitment refers to the overall process of
attracting, selecting and appointing suitable
candidates for jobs within an organization,
either permanent or temporary.
• Recruitment can also refer to processes
involved in choosing individuals for unpaid
positions, such as voluntary roles or training
programs.
Zonta Clubs
Three Steps to having new members
1. Attracting
2. Selecting – Engaging
3. Inducting
Business Recruitment
Zonta Club Application
In the HR world there is a set cycle of
adding candidates to the work force.
1. Analysis and Design: WHY and WHO
2. Recruitment: WHERE and HOW
3. Selection: WHEN……Ends with the
“Hiring” or joining a Zonta Club
Orientation/Mentoring
How do you grow a club - Recruit
First you must make sure that the Club
supports a Recruitment Strategy.
Ask the following questions?
1)
2)
3)
4)
5)
Why
Who
Where
How
When
Why do you want to Recruit?
Grow the club - small numbers
Succession planning - as current
members age, relocate, leave
New skills – lawyer, accountant,
webmaster
New ideas – fund raising, service
projects, advocacy
Who do you want to recruit?
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•
•
•
•
Younger members
Professional skill set
Members with Experience
Passionate about Zonta
Willing to engage
Where are you going to Recruit?
•
•
•
•
•
Your Community (traditional clubs)
Club fund raising events
Club Service events
Club Advocacy events
Your Personal Network
How are you going to recruit?
Create a Data Base of Prospective
Members
Newspaper clippings
Professional Directories
Chamber of Commerce
Placemats in diners
Business cards in restaurants
Non-profit newsletters/inserts in bills
Yellow Pages/Yellow BookBlue pages of
phone books
 Free or regional newspapers/weeklies
 Business sections of phone books or
separate business phone books
 Special supplements to papers
 Local Government brochures/directories
 Clients or Vendor suppliers of club
members
 Attendance sheets at events
 Social Media
When do you recruit?
NOW
Building a data base is a lot of work
Keep an list of the names that attend every
event.
Weekly/monthly update your list through
the methods above
This needs to be in a time sequence that is
relevant to the event
Successful Steps to Recruiting
1)
2)
3)
4)
Enlist a committee
Start a plan
Set a goal
Follow and Work your plan
What tools do you need?
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•
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Data base system
Follow up templates
What is Zonta Cards?
Up dated club brochures
ZI brochures
“Book marks”
Business Cards
https://www.zonta.org/MemberResources/M
anuals.aspx
Draft Template
Zonta Club of Any Town in Distirct 4
Name
Title
Address
Phone Number
E mail
Refered by
Event Attended
Invited to Club meeting
Given Information
Follow up
Phoned
Jane Sunshine Accountant
1
2
3
4
5
6
123 My Street,
Your Town,
555.123.4567
N4K 1J1
JaneSun@me.com
Milly Rain
IWD March 6th/2015
April 5th
attended
yes
LR April 21
E mailed
Mailed Info
Asked to Join Result
Notes
Zonta International North America
Task Force
• Proposals are currently being worked on
by teams of Governors and Lt.
Governors along with SOM appointed
members from Districts and International
• The International Board will be reviewing
and making final recommendations on
the tools and the process to be
formulated as a standard template.
Who is responsible for Recruiting?
DISCUSSION
BEST PRACTICES
QUESTIONS
THANK YOU
Thank you for your interest and continued
support of District 4.
This presentation will be posted on the
District 4 web site following the Spring Work
Shops.
Please visit the Zonta International web site
for more information.
Lori Robinson
Lt. Governor D4