Grand Ridge PTSA
General Membership Meeting
May 20, 2014
Agenda
•
•
•
•
•
•
•
•
•
•
•
•
Secretary’s Report
Principal’s Report
President’s Report/Highlights
Treasurer’s Report
Events
Auction Dollar Allocation
CY Budget Amendment
2014-2015 Calendar
2014-2015 Budget
Volunteer Policy
New Business
Announcements
10:00-10:02
10:03-10:10
10:11-10:16
10:17-10:20
10-21-10:23
10:24-10:29
10:33-10:34
10:35-10:38
10:39-10:44
10:45-10:55
10:55-10:58
10:59-11:00
Secretary’s Report
Review and approve minutes from
March 25, 2014 General Membership
Meeting.
Volunteers of the Month
• March – Reader Board Volunteers, Tracie Jones,
Jennifer Hoffman and Kelly Burch
• April - Melissa Bakh
Principal’s Report
Report from Christy Otley
President’s Report
• State PTA Convention April 25-27
• Housekeeping/Standing Rules Amendments
• Highlights of Year
President’s Report
Proposed Standing Rules Amendments:
1. Amend Section 1 to add our National PTA
Local Unit number as follows:
1. Charter. The name of this local unit is: Grand Ridge Parent Teacher Student
Association 2.6.10 (Unit), a unit of the Washington Congress of Parents and
Teachers (Washington State PTA or WSPTA). It was chartered by the
Washington State PTA on March 27, 2006, and is subject to the Uniform Bylaws
of the WSPTA. Its National PTA local unit number is 0387755.
2. Amend Section 7 to update the address of our
Register Agent (the WSPTA) as follows:
7. Mailing Address & Registered Agent. The mailing address for this Unit is
1739 Park Drive, Issaquah, WA 98029. The WSPTA is the registered agent for
this Unit. The WSPTA address is 2003 65th Ave. W., Tacoma, WA 98466 1304
South Fawcett Avenue, Suite 300, Tacoma, Washington 98402.
.
President’s Report
Proposed Standing Rules Amendments (con’t):
3. Amend Section 11 to permit two persons to
share all elected offices except Secretary and
Treasurer as follows:
11. Elected Officers, EC, transfer of power. The elected officers of this Unit
shall be no more than two Presidents, (referred to herein in the singular form,
shall mean either current officer elected as Co-President of this Unit) President, as
well as a Treasurer, Secretary, Vice President of Programs, Vice President of
Events, and Vice President of Fundraising. This body The elected officers makes
up the Executive Committee. Any elected position except for Secretary and
Treasurer may be held jointly by two (2) people. Each co-position holder shall be
entitled to voice at a board of directors’ meeting. In the event both of the
Presidents cannot perform their the President’s duties, the Vice President of
Programs, then the Vice President of Events, then the Vice President of
Fundraising will assume the President’s responsibilities.
President’s Report
Proposed Standing Rules Amendments (con’t):
4. Amend Section 17 to clarify voting rights when
an office is shared as follows:
17. Voting. Each position on the Board of Directors shall have one vote.
Individual holders of a co-position shall rotate voting privileges (every other
meeting). The Co-Presidents shall have a vote at any meeting at which they are
President is not the presiding officer.
A few highlights…
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
After School Movies – 10 sessions offered for the kids raising over $3,600!
Art Docent Program – More than 40 volunteers bringing art lessons to classrooms each month.
Auction – Approximately $74,000 raised to support science, art, technology and literacy.
Book Swap – Over 1,000 books collected, attendees received at least 3 new-to-them books.
Cultural Diversity Council – February recess activities, crafts and games from 7 countries.
Feed Gilman – More than $13,700 for classroom enrichment!
Gift-a-Book – 170 Books (worth $2,700 combined) donated to the library.
Gifts from Gilman – Generous donations to the Issaquah Food Bank and our community.
Grizzly Patch – Fall/Spring Thursday recess activities. Raising vegetables for the Issaquah Food Bank.
Imagination Circle – 30 students, 28 weeks learning game design, programming, and robotics.
Math Clubs – 2 clubs, 38 hours of math learning to 53 kids; Math Kangaroo Competition results: 1 Jr.
Math Explorer placed 3rd in the State and 9th in the Nation, 1 Mathlete placed 9th in the Nation.
Reflections – 40 student art entries, 11 advanced to District, 4 advanced to State, 1 state Award of
Excellence winner (Dance)
Science Fair – more than 120 student science projects created by 149 students; Expo featuring 15
hands on science demos attended by 650 guests.
Summerfest – End of year celebration for the entire school.
Organization of & Volunteers for: People Movers, Lunch Helpers, Picture Days, Vision & Hearing,
Kinder Registration, Bear Hunt, Room Parents… and so much more!
Treasurer’s Report
April Treasurer’s Report
Treasurer’s Report
Treasurer’s Report
Treasurer’s Report
Events
• Bear Hunt – May 21st 5:00-6:00pm
• Summerfest – June 11th 5:30 – 7:30pm
Cash Only
Chaperones Required
•
•
•
•
•
Interactive Games
Grizzly Guys Games
Fit Zone
Free Snacks
Food Trucks: BUNS
and The Ultimate Melt
Auction $$ Allocation
Auction $$ Allocation
CY Budget Amendments
•Amended Budget for 2013-14
CY Budget Amendments
CY Budget Amendments
CY Budget Amendments
2014-2015 Calendar
August
• Taking Care of Business Day (Online)
September
• Welcome Back Ice Cream Social
• After School Movie
• General Membership Meeting &
New Family Welcome Event
October
• After School Movie
• Reflections Artist’s Workshop
• Watch D.O.G.S. kick off event
November
• After School Movies (2)
• General Membership Meeting &
Reflections Reception
December
• Gifts from Gilman
• Scholastic Book Fair
January
• Great Kindness Challenge
• “Pizza & Write Night” (Dads)
• After School Movies (2)
February
• Book Swap
March
• General Membership Meeting
• After School Movies (2)
April
• Cultural Fair
• After School Movie
May
• After School Movie
• General Membership Meeting
• Staff Appreciation
• Bear Hunt
June
• Summerfest
2014-2015 Budget
2014-2015 Budget
2014-2015 Budget
Volunteer Policy
• Draft policy presented for adoption (see
separate handout)
• Proposed amendments to Standing Rules:
• Add new section 23 as follows:
This Unit has adopted a Volunteer Code of Conduct and Grievance and
Conflict Resolution Process. A copy of this policy shall be maintained in
in this Unit’s Legal Documents notebook, and also shall be attached to
these Standing Rules as Attachment A.
• Renumber following sections sequentially
Volunteer Policy
• Covers
•
•
•
•
•
Desired conduct while volunteering
Training requirements
Student supervision
Identification of unacceptable behaviors
Grievance and conflict resolution process
Volunteer Policy
Announcements
•
•
•
•
•
Summerfest – June 11th 5:30 – 7:30
EPI – School Supply orders due June 8, 2014
Yearbooks will arrive at the beginning of June
Taking Care of Business Day will be online in August
Volunteers Needed:
• Summerfest
• Welcome Back Event Planning
Thank you for coming!