CAPE CANAVERAL CHAPTER
POSITION DESCRIPTION
CHAPTER TREASURER
The Chapter Treasurer is elected by the members of the Chapter in accordance with the National
Bylaws and Chapter Bylaws and is responsible and accountable to the Chapter President for
his/her Association activities.
AUTHORITY
The Treasurer is responsible for effectively managing and maintaining accurate records of the
Chapter’s finances. The Chapter Treasurer follows the Chapter Secretary in the line of Chapter
authority.
DUTIES AND RESPONSIBILITIES
Subject to the Chapter Bylaws and delegation by the Chapter President:
1. Serve as a member of the Chapter Executive Council.
2. Attend the Chapter Planning Meeting.
3. Attend Chapter Monthly Membership meetings.
4. Maintain cash box, collect payment for attendance, 50/50, and pay Monthly Membership
meeting location costs.
5. Prepare the Chapter Annual Operating Budget.
6. Participate with the Chapter Executive Council in preparation of the Chapter Long Range Plan,
Annual Operating Plan, and Annual Budget.
7. Prepare Monthly Financial Reports for Chapter Executive Council review one (1) week prior to
monthly meetings.
8. Present Financial Reports at Chapter Executive Council meetings for review and
approval.
9. Receive all Chapter Income and Deposit it in the Chapter’s Financial Account(s).
10. Verify accuracy and acceptability of all bills and make payment.
11. Recommend policies and procedures to the Chapter Executive Council to maintain, improve, or
enlarge the Chapter’s service to its members and to better serve the local contract management
community.
12. Submit Financial Records to Auditor.
13. Prepare and Submit Chapter Financial Report for Program Year. See National website
for format under NCMA Resources, Chapters Tab, Chapter Leader Materials, and
Chapter Financial Information folder.
14. Transfer Treasurer’s Files to Next Year’s Treasurer.
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PERFORMANCE SCHEDULE
1) Attend the planning meeting prepared to review the Annual Operating Plan Treasurer Goals.
2) Present prior year Budget to Executive Council, current Bank Account Balances, and Annual
Spreadsheet of Anticipated Revenue and Expenses.
3) Provide a blank Budget sheet to Executive Council prior to the Planning Meeting for preparation
and review at the Planning Meeting. Ensure capture all decisions and open action items for
Budget Items.
4) Meet with President, Senior Vice President at the Bank to change signatories.
5) Disseminate draft Budget within one (1) week of Planning Meeting for review. Request Final
Budget inputs be provided prior to September Executive Council meeting where a motion will be
held for approval.
September - June:
Provide monthly Financial Reports within one (1) week of the Executive Council
Meeting.
July:
Submit Financial Records to the Auditor.
August:
Prepare and Submit Chapter Financial Report for Program Year to President for Review. Submit
to National Headquarters.
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