CITY SCHOOL DISTRICT OF NEW ROCHELLE
2015-16 BUDGET PRESENTATION
• Transportation
• Security
• Facilities
• Technology
New Rochelle City School District
Transportation Highlights
2015-2016
Budget Ratio
Transportation
budget,
$12,348,334, 5%
2015-2016
Total Budget,
$246,794,813,
95%
The Transportation Budget at a Glance
Non-Public In Dist,
$222,505, 2%
Non-Public Out of Dist,
$1,270,515, 10%
Secondary School
Programs, $444,155, 4%
Summer Programs,
$99,086, 1%
Field Trips, $450,000, 4%
Public Carrier, $785,000,
6%
Supplies and Maintence,
$27,075, 0%
Salaries, $254,471, 2%
In District Elementary,
$3,884,514, 31%
Out of District Special
Education, $2,533,536,
20%
In District Special
Education, $2,529,023,
20%
Transportation Goals
• Safely transport 3,400 students on contracted
school buses to and from school
• Schedule and secure safe transportation for all
academic field trips, athletic trips, music and
art related events, competitions and
performances
Department Responsibilities
• Enter all student data into routing software
• Create all bus routes
– Public Schools
– Non-Public Schools
– Special needs schools located outside of the district
• Keep files on all drivers and monitors
• Liaison for schools, parents and contracted bus companies
• Assist in maintaining data for metro cards and
student passes
• Maintain bus drill data
• Manage and negotiate contracts with bus companies
• State Aid transportation related forms
• Plan and implement yearly budget for the transportation
department
Additional Responsibilities
• Create applications for transportation needs:
– Child care applications, Late bus applications, Non Public
school applications
• Prepare mailings with busing information, bus passes
and handbooks to all bused students
• Mail letters and handbooks notifying secondary school
students of eligibility to purchase a metro card or
student pass
– There are currently 3,570 eligible students in grades 6-12
• Maintain and update various databases tracking
transportation services for billing purposes
Who We Serve
• 7 Elementary Schools
• 4 Secondary Schools
• 29 Non-Public Schools
– Travel distance of up to 10 miles as per the Board
Policy
• 58 Out of District Special Need Schools
– Travel distance of up to 50 miles as per child's
Individualized Education Plan as dictated by the
Committee of Special Education
Home to School Routes
Contracted Buses
• 112 In District Bus Routes
• 2,566 Students
• 34 Out of District Special Needs Bus Routes
• 221 Students
• 22 Non-Public Bus Routes
• 613 Students
Transportation Expenses
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
District Transportation
Supplies/Maintenance
Salaries
Safety on the school bus
• Research proves the school bus is the
safest mode of transportation to and
from school, reason include;
–The height of the bus
–The padded and raised seats
–Sleeping child alarms
–Statistics show that for every bus on
the road, 36 cars are off the road
What is Article 19-A?
• Specific requirements for bus drivers according to
the Commissioner's rules and regulations
– Completion of pre-employment and biannual medical
examinations
– Submission of pre-employment and annual driver
license abstracts
– Submission of fingerprints of school bus drivers for a
criminal history review
– Completion of annual defensive driving observations
– Completion of biannual road tests
– Completion of biannual oral/written tests
What is the NYS DOT Safety Rating?
• All vehicles transporting our students are
subject to inspection by the New York State
Department of Transportation at least every
six months.
• The NYS required rating is at least 90%
• Mile Square has a current rating of 98%
• First Student has a current rating of 93%
Contracts
• First Student – 6 (Awarded 2008)
• Mile Square – 4 (Awarded 2004, 2005, 2006,
2008)
• BEPT (Bronxville, Eastchester, Pelham, Tuckahoe
and New Rochelle) shared service consortium
– Awarded for 3 Years 2013-2016
Private Carrier Budget
Private Carrier
$12,500,000
$12,000,000
$11,500,000
$11,000,000
$10,500,000
$10,000,000
Private Carrier
Public Transit
Metro Cards
• Covers Grades 6-12
• Provided by Westchester County Bee-Line that contracts
with the Liberty Lines bus company.
• The school district purchases the cards than sells them to
students at a significantly lower cost.
• Student cost is $8.00 per 8 trip card
• School district cost is $19.82 per 8 trip card
• The MTA increased the cost by $.25 per trip ($2.75 per one
way trip) effective March 22, 2015
Bee-Line Bus
Cost History
$3.00
$2.50
$2.00
$1.50
$1.00
$0.50
$0.00
Per Trip for the Public
Per Trip for Students
Student Passes
•
•
•
•
$200.00 per school year (to student)
Valid M-F 5:30 AM through 8:30 PM
Valid on Bee-Line buses only
Cards are valid September through January 31st
then February through June 30th
• Includes 4 trips and 4 transfers daily
Student Passes - The Future
• Researching an automated payment system
• No longer allow a “payment” plan
– Downfalls of a monthly payment option
• Requires extensive record keeping
• Poor usage of staff time
• Operationally ineffective as advised by the internal
auditors
• Late payments result in massive
cancellation requests to the DOT
Savings
• Multi-School Bus Routing
• BEPT Consortium Contract
• Approximately $90,000 current school year
• CPI vs. Bid/RFP
Future Goals
• A comprehensive study of all transportation
will be initiated
– Effectiveness of bus routes
– Vehicle capacity
– Further shared services
– Automated systems and services
– Investigate paperless methods to save on costs of
postage and paper.
City School District of New Rochelle
Security Budget Requests
for 2015-16
Bruce Daniele
Director of Security
Security Budget Ratio
2015-2016
Security
Budget
$3,817,903,
2%
2015-2016
Budget
$246,794,813,
98%
City School District of New Rochelle Security
Our Goal
• It is our responsibility to offer our children a quality
education in a safe, secure environment conducive
to learning.
• Educate – Training – Drills
• Keep updating our security technology
SECURITY STAFF
Security staff training
•
•
•
•
•
•
•
•
16 hour course for a security license.
Must take an 8-hour training course every year.
Must renew their license every 2 years.
CPR/defibrillator training every 2 years.
NRHS – report writing.
2 day non-violent crisis training, plus a refresher course every year.
Past and future plans – sensitivity training.
Bullying awareness.
Schools & Staff
1 Assistant Director
2 Supervisors
Elementary Schools:
•
Ward – 2 full time
•
Barnard – 1 full time
•
Davis – 1 full time & 1 hourly
•
Columbus – 1 full time & 1 hourly
•
Jefferson – 1 full time & 1 hourly
•
Webster – 1 full time & 1 hourly
•
Trinity – 1 full time & 2 hourly
ALMS – 8 full time & about 8 hourly
IEYMS – 10 full time & 6 hourly
Campus – 2 full time & 2 hourly
NRHS – during the day – 18 full time & 13 hourly
- Afternoon – 7 hourly
- Night School – 8 hourly
- Saturdays & pool area – 3 hourly
Drills & Emergency Preparedness
• Comprehensive drills and emergency preparedness exercises:
– Fire drills
– Lockdown drills
– Lockout drills
– Evacuation drills
– Shelter and Place drills
• WE ARE THE FIRST LINE OF DEFENSE, PRIOR TO FIRST
RESPONDERS.
Security & Emergency Preparedness Budget
Over the last few years, school tragedies have
occurred, so a substantial amount of resources have
been invested in Security Operations, Equipment,
and Initiatives.
•
Access Control Buzzer
•
Keyless entry (fob)
•
Update software and replace old cameras
•
Alarms on exit doors @NRHS
•
Swipe System for students & visitors @NRHS
•
New radios district wide
•
Shades for windows & doors district wide
Video and Keyless Entry Monitoring
• All cameras can be monitored by director
• School cameras monitored by security at the main desk.
• All keyless doors are monitored in the security office at NRHS.
NRPD & School District
EMERGENCY PREPAREDNESS
• We share information on events that affect our community and school.
• Police are on are on the district-wide safety committee.
• Police officers come to the schools
• Table top exercise with police supervisors.
• Police exercise lockdown drills at schools.
OUR STRONG RELATIONSHIP CONTINUES TO ASSIST IN OUR PROACTIVE SAFETY EFFORTS.
New for 2015-2016
Will do a comprehensive study of security inviting the following agencies:
Homeland Security
FBI
Secret Service
State police
Local Police
City School District of New Rochelle
Department of Facilities Budget
2015-2016
Department of Facilities Budget
$16,337,752
Budget
6.6%
$246,794,813
Aramark Management Team
Andre Houle
Plant Operations
Manager
Arturo Rivera
Director of
Facilities
Kyle Minichino
Custodial
Manager
Anthony Dicks
Night Custodial
Manager
Facilities Staff
101 Full time employees are employed by the
Department of Facilities.
- 70 Custodians
- 16 Tradesmen
- 13 Grounds Workers
- 2 Administrative Assistant
Mission Statement
Maintain the facilities in order to provide a safe and
successful learning environment.
There are 13 Buildings spread out over 6 miles which consist
of:
 11 Schools, 1 Maintenance Shop, 1 Grounds Shop & 2
Floors in City Hall for a total of 1,496,206 Square Feet of
environmentally controlled space.
 127 Acreage of Land.
 671 Classrooms
 We are also Custodians of a 1/3 of a Billion dollars on
facility assets
2015-2016 Budgetary Goals
1. To strive and achieve a high level of
cleanliness and maintenance.
2. Maintain the capital investment in the
district facilities such as roofs, asphalt and
fields just to name a few
3. Replacement of maintenance equipment
that are no longer serviceable or reliable
4. Conserve energy in order to minimize the
District’s cost of Operation.
Current Performance Standards
CSDNR Vs. American Schools and Universities Study
The average custodian cleans:
*CSDNR 26,000 square feet/day
*AS&U 20,800 square feet/day
The average maintenance mech. is responsible for:
*CSDNR 113,636 square feet/day
*AS&U 108,000 square feet/day
The average grounds person maintains:
*CSDNR 35 acres/day
*AS&U 40 acres/day
Operations and Maintenance
Budgets for 5 years
18,000,000
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
2011-2012
2012-2013
2013-2014
2014-2015
2015-2016
Plant Operations
 The Management Team meets with the maintenance
departments on a daily basis at which time routine and
urgent work assignments are discussed and assigned
 Completion of monthly reports for all corrective and
preventive maintenance work requests district wide.
 Recording and tracking of all man hours and project
completion times.
 We now have a handle on how many Work Orders are
completed by location and by trade.
 We are also not accepting verbal Work Requests unless
they are of an emergency in nature
Monthly Training & Safety
The Maintenance team, Grounds Crew
and Custodial Staff are briefed monthly on
all safety related Issues. Types of issues and
training discussed are as follows:
Work place safety
Tool safety
Personal Protective Equipment
Product Safety Data Training
NYS Fire Inspections
On a yearly basis inspectors from the New
Rochelle Fire Department conduct inspections
of all buildings
Inspection are mandatory and the District
complies with all Fire Codes requirements and
is addressing any and all non-conformance
issues related to the 2014 NYS Fire
Inspections.
Snow Removal 2015
We have coordinated our snow removal efforts
with the Department Of Public Works from the
City of New Rochelle as well as with outside
contractors. The snow removal efforts went well
over the course of the winter; although, some
areas required additional attention and we will
continue to improve.
Operation of Plant - Telephone
Looking Ahead
There are many things that we have in mind as we look ahead and non of which are negotiable. We strongly
believe that the New Rochelle School District is second to non and we will continue to strive in that direction.
Below are just a few things that we believe are important.
1. Be budget conscious and increase fiscal
responsibility. We will accomplish this by:

Tighten controls of time and materials by:



Implementing Timekeeper

Inventory Control

Work Order System
Reduction of Overtime and maximizing the effective use of personnel
Closely inspect work done by outside contractors and demand the
highest quality of work performed in the district
2. Increase environmentally friendly Best
Practices by.

Implementing more green cleaning procedures

Chemical-regulating dispensers

Improve our recycling efforts
Thank you!
City School District of New Rochelle
Technology Department
Dr. Christine Coleman
Director of Technology
Technology Department
2015-16 Budget
2.44%
Computer Assisted Instruction
$4,524,617
Central Data Processing
$1,327,465
Telcommunications
$115,000
$246,794,813
Audio Visual Supplies & Materials
$77,144
____________________
$6,044,226
It is the Mission of the Technology Department to:
•
Provide our Students, Educators, and Staff safe, secure,
technology resources and tools so they can reach and expand
their potential to impact teaching, learning, and increase student
achievement.
•
Prepare CSDNR Students with 21st Century skills to be able to
connect, create, collaborate, and communicate knowledge
utilizing technology that will motivate and engage students with
college and career readiness skills and life-long learning.
•
Provision Technology Department resources to support the
District’s Strategic Roadmap that includes:
•
•
•
•
New Mission Statement
Core Values
Vision Statement
Strategic Directions
CSDNR Technology Department
K-12
Instructional
Integration Services
& Professional
Development
Development
Superintendent's
Committee for
Technology
Systems Support
Services
Technical
Support Services
Technology Department
•
11 School Buildings, 1 District Office Building & All Departments
•
Staff includes:
– 1 Director of Technology
– 1 Office Assistant
– 9 Instructional Technology Facilitators
– 1 BOCES Part Time Educational Technology Specialists
– 9 Technical Teaching Assistants
– 1 Data Analyst for Financial and HR Systems
– 1 BOCES Customer Service/Helpdesk
– SMART Board Certified Technician
– 1BOCES Network Administrator
– 3 BOCES Network Specialists
•
Over 13,000 Students and Staff on the CSDNR Network
•
CSDNR Google for Education CLOUD – Over 7,200 Users
•
High Speed Managed Fiber Network that provides Internet connections
•
Wifi Infrastructure Built and Ready to Expand
•
Disaster Recovery, Cyber Security, eMail Archiving, Online Software Privacy and Parent Bill of Right for Da
and Security
•
Support Over 10,000 Pieces of Equipment
Cost Savings Strategies
CSDNR
Budget
Software
& Hardware
State Aid
?
BOCES
Services Aid
eRate
80%
CSDNR
New Return
Discount Rate
Technology
Funding
Sources
Purchase
Agreements
32-52%
48-52%
Return Discount
Return Discount
Grants
SMART BOND
$3,527,277
2016-2017
Technology Department Budget Considerations
Total Cost of Ownership Model
SOURCE: http://blog.agrimaster.com.au/agrimaster/how-technology-can-enhance-your-life
COMPUTER ASSISTED INSTRUCTION-Budget Code 2630
Budget to Budget Savings
$124,692
6,000,000
5,000,000
$4,515,866
$4,576,656
$4,397,979
$4,649,309
$4,524,617
2012-13
2013-14
2014-15
2015-16
4,000,000
3,000,000
2,000,000
1,000,000
0
2011-12
COMPUTER ASSISTED INSTRUCTION
2015-16 Proposed eRate 3 Year Plan*
*To be added to the budget
Year 1 - 2015-16
507 Wireless Access Points
SECONDARY TOTAL $424,540*
eRate 80% = $339,560
COST TO DISTRICT $ 84,980*
Year 2 - 2016-17
490 Wireless Access Points
ELEMENTARY TOTAL $413,010
eRate 80% = $330,408
COST TO DISTRICT $ 82,602
Year 3 - 2017-18
67 Wireless Access Points
OUTDOOR WIFI $142,740
eRate 80% = $114,192
COST TO DISTRICT $ 31,590
2014-17 Technology Plan Alignment
•
eRate – YEAR 1 - 2015-16
– Wifi Wire Classrooms in 3 Years
•
•
•
•
IPA - 2015-16 –Installment Purchase Agreement
–
–
–
–
–
•
Year 1 - Secondary
Year 2 - Elementary,
Year 3 - Narrow Digital Divide - Wifi Outside of Schools –Year 3
Supplement State Aid Hardware of $56,000
Upgrade Cafeteria POS
Increase Network Storage
Begin to Connect Wifi to Classrooms and Students-Chromebooks
SMART Board Projector Refresh
SMART Bond – 2016 -17
–
–
–
–
–
–
Application Process slated to being October 2015
Waiting for more information from Governor's Office
Expand & Upgrade CSDNR Infrastructure
Expand Wifi Network in Classrooms
One-to-One Classrooms with Chromebooks & Carts
Expand & Upgrade Security Network
MiChoice integrated K-12 school food service
accountability software is designed for ease of use and
functionality, for both school back office management
and cafeteria front-line personnel
Includes:
• Hardware for 11 Sites – POS Registers & Scanners
• Cafeteria Serving line Touch Screen
• Point of Sale Software
• Free and Reduced software application processing
• Cafeteria inventory software
• Automated HACCP * documentation
• Employee time and attendance
• On-line credit card meal payments solution
*HACCP is a management system in which food safety is addressed through
the analysis and control of biological, chemical, and physical hazards from
raw material production, procurement and handling, to manufacturing,
distribution and consumption of the finished product.
RevTrak is the online payment system that provides a website,
software, support and systems integrations with MiChoice
with the capability of adding additional products.
•
Cost-effective online payment solution for MI Choice System
•
Automated bank deposits
•
No Cost to CSDNR 15-16
•
Parents Self Register Online
•
Emails Parent low school lunch balance information
•
Can be used for Metro Card payments
•
Can be used for Continuing Education registration and payment
•
Multiple security measures to ensure the most secure solution for families.
•
RevTrak utilizes a process called Tokenization - enables to process card
holder data, without saving or retaining any specific card number. This
process significantly reduces any risk of a card holder data breach.
•
PCI Compliant Service Provider - highest level of Payment Card Industry
(PCI) Certification.
CENTRAL DATA PROCESSING Budget Code 1680
• Contractual Expenses
• Supplies & Materials
• BOCES Services
CENTRAL DATA PROCESSING - Budget Code 1680
PROPOSED NEW FOR 2015-16
•
BOCES Aid-MiChoice Point-of-Sale System
•
BOCES Aid -Timepiece
•
BOCES Aid - Integrate Aesop System into Finance Manager Human Resources Modules
•
BOCES Aid - Transition to Envision Financial and Human Resources Online System
•
Home Access Parent Opt-Out of Paper Report Cards and Progress Reports Campaign
-Piloted in 14-15, over 600 Parents Opted Out
•
NO COST - REvTrak – Online Payment System for MiChoice Food Service System
CENTRAL DATA PROCESSING - Budget Code 1680
1,600,000
1,400,000
1,200,000
$1,104,058
$1,016,272
2011-12
2012-13
$1,362,254
$1,327,465
1,327,465
2013-14
2014-15
2015-16
1,000,000
800,000
600,000
400,000
200,000
0
AUDIO VISUAL SUPPLIES & MATERIALS
Budget Code 2610-450
2007-2008
2009-2011
2004-2007
1,044
SMART Boards
in K-12 Schools
2013-2015
2011-2013
7-11 year old
Controllers
AUDIO VISUAL SUPPLIES & MATERIALS - Budget Code 2610.450
100,000
90,000
80,000
$73,688
$73,688
$77,144
70,000
60,000
50,000
40,000
30,000
8
Years
Old
9
Years
Old
10
Years
Old
$77,144
11
Years
Old
$77,144
12
Years
Old
20,000
10,000
0
2011-12
2012-13
2013-14
2014-15
2015-16
Connect, Create, Collaborate & Communicate
• Connect Classrooms
– Proposed 15-16 eRate 3 Year- Wifi wire 80% discount return
• Create Wireless Learning Environments
– Proposed 15-16 IPA
– Begin in to use Wifi in classrooms in 2015-16- Wifi Zones
– Begin to impact Teaching & Learning
• Collaborate Funding Sources – 3 Year Plan
– 15-16 eRate, 15-16 IPA, SMART Bond & Budget
• Communicate: Narrow Digital Divide
– Outdoor Wifi on K-12 Buildings for CSDNR users
– One-to-One Chromebooks
City School District of New Rochelle
Technology Department
-
2015-16 Technology Budget lines are cost effective
- Move forward with Technology-progress and
innovation
- Positively impact Teaching and Learning by the
expansion of connectivity Wifi connectivity
Dr. Christine Coleman
Director of Technology
CITY SCHOOL DISTRICT OF NEW ROCHELLE
QUESTIONS
•
Transportation
•
Security
•
Facilities
•
Technology