job-position 1

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CONTACT:
Anna Koval
Country Manager
Lugera - The People Republic
Regus Kyiv Podil, 25B Sahaydachnogo str.
04070 Kyiv, Ukraine
LIFE: + 380 93 297 0201
MTS:+380 500 706 067
Tel: +380 444 985 177
Fax:+380 444 985 100
E-mail: [email protected]
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POSITION DESCRIPTION
OFFICE:
Kyiv
TITLE:
Operations / Finance Manager
REPORTS TO:
Kyiv Office Director and CIS CFO / COO
(Months 1-6 trained by Assistant Controller)
MAIN RESPONSIBILITIES:
Responsible for providing support and leverage to Kyiv leadership and CIS Finance in
managing in local finance, accounting and risk management matters. Responsible for
providing leadership and direction in local finance, accounting and tax matters, and being
an active member of the CIS, regional and global finance community.
Overall responsibilities include:

Overall responsibility for the management of all aspects of office finance and risk
management

Ensuring smooth financial and accounting processes identifying and implementing
necessary improvements

Proactively identifying and tracking major changes to Ukrainian accounting, finance,
and tax law, determining mitigating actions and impact on business, and educating CIS
and Global on latest UA developments

Risk Management including ensuring there is an adequate systems of internal control
and ensuring compliance with local tax, legal and other regulatory requirements and
policies

Building and maintaining effective communication in operations and finance matters

Developing junior / mid-level finance staff in Kyiv through appropriate trainings and
coaching
Specific responsibilities include:
Finance and accounting

Supervising the financial accounting function, currently consisting of Senior Accountant
and Accounting Assistant

Ensuring local finance and accounting practices comply with policies and local
requirements

Enhancing internal controls, continuously seeking to reengineer local business
process to obtain efficiencies and reduce costs, which is inclusive of, but not limited to
assisting with local development and implementation of financial applications

Managing annual budget planning process and periodic reviews, driving related
communications with budget owners, KYI leadership and CIS Finance

Continuously tracking budget implementation reviewing monthly costs with the
Controller, KYI OC and budget owners to ensure accuracy, reasonableness and
highlight issue proactively

Identifying and implementing programs for reducing "Other costs" and profit
improvement measures. Also responsible for office Capital Expenditures planning and
tracking

Ensuring day-to-day and monthly cash flow to cover minimum two months opex cash
on hand, including managing vendor payments to maximize cash benefit

Implementing best practices in client contracting, billings, and collections process in
order to maximize cash collections, improve pricing realization and minimise risk
exposure

Monitoring cross border activity and related tax and legal issues

Managing the inter-company processes

Assessing quality of local banking relationship, recommending and implementing
improvements

Overseeing preparation of statutory accounting financial reporting in accordance with
UA, IFRS and GAAP standards

Tax policy and controlling of the tax preparation and reporting

Liaison with Global Tax

Liaison with the local tax authorities

Informing / educating Kyiv staff on expense management and risk mitigation and
compliance

Work with external business partners on all of above
Administration and HR

Reviewing and signing off financial aspects of office administration, including, but not
limited to vendor contracts and event planning

Working with KYI OC / CIS HR Manager to streamline and manage payroll process,
compensation and benefits policies
Risk Management

Overall responsibility for risk management ensuring implementation of global and local
risk management procedures (e.g., segregation of duties, controls, documentation,
archiving, emergency procedures) across functions

Ensuring appropriate local office policies are in place and monitored, and the
adherence to global policies and local law requirements

Proactively identifying and tracking major changes to Ukraine corporate, accounting,
finance and tax law, determine mitigation factors and impact on business, and ensure
compliance

Ensuring that all legal filing requirements and communication with government
offices/agencies are properly performed in close liaison with KYI OD, OC and CIS CFO
This description covers the principal responsibilities: it is not restrictive.
REQUIREMENTS

This is a part-time role –close to full time to start, reducing to 75% or a bit less
eventually
Essential skills and experience

University degree or equivalent

Minimum 7 years of relevant work experience, preferably in Big 4

Minimum 2 years of supervisory or management experience

Problem-solving analytic ability – Analyzes and deconstructs problems into their
constituents. Sees the bigger picture and prioritizes the right issues. Works well with
complex issues and solves complicated problems

Strong verbal and written communication and presentation skills – Communicates in a
clear, well-formulated manner. Is receptive to the person he/she is talking to and
adapts to the situation

Ability to work with a wide range of people and personalities – Works well with other
people. Relates to them in an attentive and adroit way. Listens, communicates and
resolves conflicts constructively

Strong organizational skills, orientation to detail and initiative

Comfortable working on a wide range of topics ranging from strategic to hands-on dayto-day issues

Familiarity with statutory (UA accounting) and international financial reporting (IFRS
and GAAP)

Ability and willingness to provide a wide range of financial services from routine to
complex financial management tasks

Computer literacy and full command of MS Office

Proficiency to work with systems and willingness to learn more as required (i.e. Excel,
Business Objects, Time & Billing, Oracle GL and local accounting systems)

Fluent in both written and spoken Ukrainian, English and Russian
Desirable skills and experience

International experience at a Multinational Corporation

Service company background and familiarity with Big 4

Awareness of major UA clients and companies finance processes

Strong local relationships with UA tax authorities at federal and district level

Experience with MS PowerPoint and slide-writing
Attributes

Flexibility to work in an environment that has short-term shifts in priorities to meet a
diverse customer base

Ability to work to tight deadlines and commitment to be available evenings and
weekends

Customer-focused and service-orientated

Professional/confident manner

Proactive – ability to manage own workload and that of others




Commitment to get the job done
Good team player and motivator
Ability to take initiative
Leadership skills
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