Transit Agency Status
FY 2011-12
 Current Financial Position
 Current Operations
 Service Statistics/Trends
 Funding Statistics/Trends
 Other Information/Assumptions
 Capital Status Review
1
Current Financial Position:
 Reserves/Retained Earnings
Source
Balance
Lottery
MATP
MH/MR
Area Agency on Aging
Other State $
WIC – Funding Specific (must $34k
be used for just WIC)
2
Current Financial Position:
 Level of Short-Term Debt/Loans—Identify each line of
credit (excludes long-term bond financing)
• The county general fund meets all cash flow needs of transportation in
order to avoid any short-term loans.
• Since 2007-08, the county has subsidized us by $298K. FY11-12 is $240K
Name of Financial
Institution
Amount of
Available Credit
Interest
Rate
Current Credit
in Use
3
Current Financial Position:
 Accounts Payable – Past due 90 days and over
Vendor
Amount Past Due
Estimated Pay Date
 Accounts Receivable – Past due 90 days and over
Program/Agency
Amount Past
Due
Date
Requisitioned
Estimated Pay
Date
4
Current Operations:
 Staffing Level
 Contract Provisions
 Healthcare
 Pension
 Fuel
 Fares
 Other major factors producing cost increases above
inflation
 Cost Savings Initiatives
5
Staffing Level/Org Chart
 Provide a current organization chart with vacant and
new positions. Include a justification for new planned
positions.
Director: Rose A. Cook
Asst. Trans. Mgr: Patti Deimler
Admin. Coord: Monica Ayer-Silvious
Trans Asst: Jan Keck
Dept. Clerk III: Cris Bitner
6
Staffing Level/Org Chart
Dept. Clerk II: Mark Ryder , Kathy Witmer and vacant
Full-time Drivers: Gerald Bailey, Marie Burge, Sandy Hockenberry, Charlotte
Horner, Denny Martin, Wayne Myers, Randy Owens, Kim Rohrer, Cathie Stouffer,
Millard Wardecker and Jerry Witmer
Part-time Drivers: Charlie Carothers, Wally Conrad, Gerald Fair, Robert Forbes,
Wilson Gardner, William Griffie, Gray Hockenberry, Rich Kreitzer, Dean Sadesky, Gary
Smith, Denny Steinour, Merle Zinn and 5 vacancies with 2 potentially starting 3/20/12
(Robert Montgomery and Denny Killinger)
Driver Training: Wayne Yost
7
Labor Provisions
Drivers
Current
2012-13
Starting wage
$14.69
$14.91
Top wage
$18.87
$19.49
Average wage
$15.92
$16.30
Contract wage increase
N/A
Job Classification
Number- Full Time
Drivers
11
Mechanics
1 (Maintenance employee)
Dispatchers
1
Admin
1
Director/Manager
2
Clerical
2 and 1 vacant
Driver Trainer
1
Number-Part Time
21 (3 vacancies)
1
8
Important Labor Provisions
 Use of part-time employees : Use part-time drivers everyday.
Scheduled to work 5 days on/5 days off. Some work 2-3 days a week.
 Number/percent of “split shift” drivers:
There are time we
use drivers in a split shift. We intend to use this in the future.
 Overtime:
Due to current open positions, we are paying overtime. Once
we hire new drivers and train them, these hours should decrease. However, we
will always have some overtime.
 Outsourcing : Only MATP.
Summer camp, out of service area and hours
we cannot accommodate.
9
Healthcare
Non-Union
Current
Basic Coverage
Employee
Contributions
Co-Payment
FY 2012-13
Current
FY 2012-13
Current
FY 2012-13
 Describe any proposed changes and the estimated
financial impacts.
 Healthcare costs will increase 10% year to year.
10
Pension
Non-Union
Employee
Contributions
Current
5-15%; 5% tax deferred (min)
10% taxable
$106K county portion
FY 2012-13
$110K county portion
Current
Minimum Age to
Qualify for Retirement FY 2012-13
60 or 55 with 20 yrs. of service
Minimum Number of
Years to Qualify for
Retirement
Current
No amount if over 60
FY 2012-13
No amount if over 60
Minimum Number of
Years to be Vested
Current
5 years
FY 2012-13
5 years
60 or 55 with 20 yrs. of service
11
Pension:
 Describe any proposed changes and the estimated
financial impacts.
 The annual actuary valuation is the variable in
establishing the financial impact.
 Provide a status of the degree to which the pension
funding is funded. If not fully funded please
provide your strategy to fully fund pension.
 The plan is a defined benefit plan. It is self-maintained
with investments and contributions from county and
employees.
12
Fuel:
 Current Cost per Gallon
 Contract rate or market rate? Market rate



Hampden Township $3.25 Consorsium
Sheetz - $3.37 on 1/17/12
Gleim Bio-Fuel $3.33 on 1/17/12
 Projected Cost per Gallon and Basis for Projection
 Contract rate or market rate? Market rate



Hampden Township
Sheetz - $3.707
Gleim Bio-Fuel
13
Shared Ride Fares:
 Date of Last Fare Increase
 April 2007
 Current
 Average fare $12.50
 Sponsorship arrangements N/A
 Planned Changes
 Date of planned increase
 Estimated average fare $15.58
 Sponsorship arrangements N/A
 Describe Fare Policy:
 Approved Shared-Ride Fare Structure
14
Other Major Factors Producing
Cost Increases Beyond Inflation:
Factors
Current
Amount
Projected
Future
Amount
Explanation
Fuel
$234K
$288K
Based on market
conditions
Vehicle Maintenance
(Internal vs. External)
$137K
$148K
$33/hr internal vs.
$117/hr external
Health
Benefits/Retirement
$360K
$396K
Based on market
conditions
15
Cost Savings Initiatives:
Initiative
Current
Cost
Planned Action and
Implementation Date
Projected
Savings
Change from diesel to
gasoline vehicles
$270K
Vehicles procured on the
road; in process
$.50 p/gal
decrease
Health wellness
initiatives
$360K
In process
5-10%
savings
16
Shared Ride Funding
FY 2010-11
FY 2011-12
FY
2012-13
FY
2013-14
FY
2014-15
Operating Expense
$2338
$2511
$2672
$2855
$3051
Passenger Revenue
$1156
$1166
$1167
$1174
$1181
Lottery
$469
$474
$483
$488
$493
MATP
$488
$455
$455
$455
$455
Other
$90
$66
$66
$66
$66
Balance
$-135
$-350
$-501
-672
$-856
17
Shared Ride Statistics/Trends
Shared-Ride
FY 2010-11
FY 2011-12
FY 2012-13
FY 2013-14
FY 2014-15
Total Veh. Miles
740,857
785,831
825,122
866,378
909,697
Cost per Mile
$3.17
$3.26
$3.30
$3.35
$3.40
Total Veh. Hours
41,991
43,429
43,860
44,299
44,742
Cost per Hour
$55.98
$59.07
$62.03
$65.46
$69.12
Total Pass. Trips
145,121
146,024
147,484
148,959
150,449
Cost per Trip
$14.58
$15.58
$16.48
$17.52
$18.63
Rev. per Trip
$12.95
$12.95
$12.95
$12.95
$12.95
Trips per Hour
3.46
3.36
3.36
3.36
3.36
18
Other Information/Assumptions:
 Clienteles’ physical/mental capabilities dictate the length of the




trips. As client’s care becomes home-based, cost of trip will
increase
Bought gasoline engine buses to reduce costs associated with
diesel vehicles, i.e. non-diesel is less than diesel
Service we provide has qualitative values that cannot be proven
monetarily
A raise in fares does not always mean we will not be in a deficit
Delivery charges will increase the cost based on fuel charges
 Technological software/hardware initiatives could
potentially enhance services/cost savings
19
Capital Status Review
FIVE YEAR CAPITAL SPENDING PLAN
AGENCY NAME: Cumberland County Transportation
AGENCY NAME:
DATE:
FY2010-11
Actual
1
2
3
4
5
6
7
8
9
10
11
12
Sources of Funds
Federal - Capital - 5310 - FTA Senior and PWD
Federal - Capital - 5316 - FTA JARC
State - Community Transportation Capital
State - Capital - Other
Local Contribution
Other Financing Transaction Proceeds*
Internal Working Capital*
Proceeds from Disposition of Assets
Foundations
Private
Other
Total Sources of Funds
13
14
15
16
17
Uses of Funds
Vehicle and Equipment Purchases
Vehicle Overhauls
Technology
Other Support Programs
Total Uses of Funds
18
Sources Less Uses**
FY2011-12
Budget
FY2012-13
Forecast
FY2013-14
Forecast
FY2014-15
Forecast
$462,000
$554,065
$314,600
$429,312
$318,138
$3,502
$3,000
$3,000
$3,000
$3,000
$465,502
$557,065
$317,600
$432,312
$321,138
$465,502
$554,065
$314,600
$429,312
$318,138
$465,502
$3,000
$557,065
$3,000
$317,600
$3,000
$432,312
$3,000
$321,138
$0
$0
$0
$0
$0
* Do not include line of credit proceeds
** This value can not be negative
20