Transit Agency Status FY 2011-12 Current Financial Position Current Operations Service Statistics/Trends Funding Statistics/Trends Other Information/Assumptions Capital Status Review 1 Statement of Revenues & Expenditures 7/1/11 – 1/31/12 REVENUE INTEREST INCOME APPLIED DPW WAIVER SERVICES PROGRAM INCOME EARNED REV FROM MJAAA PWD REVENUE APPLIED OTHER APPLIED SHARED RIDE 65+ MIFF CO MATP JUN CO MATP CASH FARES TRANSPORTATION APPLIED WELFARE TO WORK (PADOT) Total REVENUE EXPENSES GROSS WAGES MJ REGIONAL SERVICES HEALTH INSURANCE UNEMPLOYMENT COMP INS FICA PENSION PLAN LEWISTOWN OFFICE UTILITIES TELEPHONE EXPENDABLE SUPPLIES STAFF TRAVEL STAFF MEALS AND LODGING VEHICLE MAINTENANCE GASOLINE TRAINING PURCHASED TRANSPORTATION COMPUTER SUPPORTS ADVERTISING ASSOC DUES & MEMBERSHIPS BOARD OF DIRECTORS EXPENSE OPERATING EXPENSE – MISC LEGAL CONSULTATION LABOR DEPRECIATION FIXED ASSETS- COMPUTER EQUIP Total EXPENSES PROFIT/LOSS BACK OUT CAPITAL / DEPR PROFIT/LOSS MONTHLY AMOUNT DUE TO PENNDOT PROFIT/LOSS 238.34 1,305.50 1,900.00 26,857.95 15,577.45 110.12 185,355.60 258,622.24 68,312.84 49,175.45 14,735.35 622,190.84 230,402.80 103,000.00 69,696.44 1,696.95 17,464.46 14,441.00 3,321.43 4,814.51 208.29 61.16 184.56 27,976.54 81,391.54 345.00 71,101.87 6,300.00 786.95 1,535.00 47.88 336.01 4,008.15 82,124.85 1,756.00 723,001.39 (100,810.55) (83,209.69) (17,600.86) (24,927.00) (42,527.86) 2 Current Financial Position: Reserves/Retained Earnings Source Balance Lottery MATP MH/MR Area Agency on Aging Other State $ Other Local $ 3 RESERVES July 2011- January 2012 -17,600.86 2010-2011 33,058.06 2009-2010 12,773.56 2008-2009 28,455.53 2007-2008 -48,290.34 2006-2007 90,064.55 2005-2006 -35,517.47 2004-2005 -19,829.50 overall profit/loss(reserves) after payback $43,113.53 Currently the amount of reserves is $171,309.53 amount still due to PennDot $128,196. Remaining balance of reserves $43,113.53 4 Cost based on expenditures vs. cost based on trips total trips # 65+ trips % by month for month 65+ total amt based billable expense on % of trips 85% amount billed by difference cars to pdot 85% and billed (excludes purch transp and capital/depr) July 5652 2092 0.37 88,684.87 32,825.33 27,901.53 25,055.80 2,845.73 August 5831 2358 0.40 92,527.49 37,417.22 31,804.64 29,198.00 2,606.64 September 4448 2210 0.50 50,582.05 25,131.82 21,362.05 27,852.85 -6,490.80 October 4464 2138 0.48 100,838.77 48,295.99 41,051.59 26,013.45 15,038.14 November 4270 2024 0.47 106,708.99 50,580.56 42,993.48 25,482.00 17,511.48 December 4149 2032 0.49 77,791.82 38,099.05 32,384.20 26,077.60 6,306.60 January 4235 2046 0.48 85,726.53 41,415.93 35,203.54 25,675.90 9,527.64 47,345.42 5 Current Financial Position: Level of Short-Term Debt/Loans—Identify each line of credit (excludes long-term bond financing) Name of Financial Institution Kish Bank Amount of Available Credit 600,000.00 Interest Rate Current Credit in Use Not at this time 6 Current Financial Position: Accounts Payable – Past due 90 days and over Vendor Amount Past Due Estimated Pay Date Juniata County Matp 21,715.03 March 2012 PennDot payback $128,196 Over the next 3 years Accounts Receivable – Past due 90 days and over Program/Agency Amount Past Due Date Requisitioned Mifflin County Matp 17,707.83 Ongoing County Assistance Offices 15,333.55 Ongoing Estimated Pay Date 7 Cash Flow as of 1/31/12 Cash on hand @ 1/31/12 Receivables @ 1/31/12 Mifflin Co. Matp PADot 203 Cash Fares PADot W2W PWD DPW Waiver AAA total receivables Payables @ 1/31/12 Juniata Co. Matp general ap – vendors misc payroll deductions accrued leave total payables Total less penndot payback Total $96,981.67 82,676.07 56,955.72 9,964.81 13,304.78 4,369.45 474.95 9,729.00 177,474.78 32,120.19 31,158.28 246.26 39,621.50 103,146.23 171,310.22 128,196.09 $43,114.13 8 Current Operations: Staffing Level Contract Provisions Healthcare Pension Fuel Fares Other major factors producing cost increases above inflation Cost Savings Initiatives 9 Staffing Level/Org Chart Provide a current organization chart with vacant and new positions. Include a justification for new planned positions. Next page 10 9-Jan-12 Board of Directors I Director of Transportation I Office Dispatch I FT I I clerk/vacant Dispatch Supervisor-FT Dispatch II FT I I I I 100-2 100% I Monitor Supervisor Steve Ayres 100-3 Linda Woods Cathy Yohn 100-4 Judy Dalton 75-2 75-1 75% Donna Hoover 75-3 Bob Iddings Manuel Irizarry 75-4 Scott Charles 50-2 50% Art Huffnagle 50-3 Marc Auker 50-5 vacant Nelson Wilson 50-6 vacant vacant vacant No Benefits 40-1 40% 40-2 Terry Searer 40-4 40-3 Wilbur Vanalman 40-5 Steve Graham 40-7 vacant Roxie Davis 40-9 40-8 vacant vacant Meth-1 Jay Auker 40-6 Meth-2 vacant Meth-3 Jim Krick Methadone Driver Methadone Driver vacant Sub/Temp Temp Temp ****No benefits will be given to any part time driver hired past 10-1-2011*** 11 Labor Provisions Term of current union contract 10/1/11 to 09/30/14 Drivers Current 2012-13 Starting wage 8.18 reg. 8.56 w/c 8.47 reg. 8.83 w/c Top wage 12.91 reg. 13.30 w/c 13.26 reg. 13.65 w/c Average wage 10.69 11.00 Contract wage increase Approx. .55 per hour .35 per hour 10/1/12 Job Classification Number- Full Time Drivers 4 Mechanics Local service provider Dispatchers 2 Clerical 2 Other Positions (Identify) 1 (Director of Trans.) Regional Services Parent Corp. contracted Number-Part Time 14 12 Important Labor Provisions Use of part-time employees Part time employees are necessary to provide coverage in our service area. Senior center associated routes. Others as client needs demand. Number/percent of “split shift” drivers 78% of drivers would be considered available for a split shift Overtime Overtime is an area that we continue to work on See next sheet Outsourcing CARS does coordinate with PCTA and USTA to provide out of county trips to locations in their service area. CARS subcontracts with Scotty Taxi to provide trips after service hours for Welfare to Work eligible clients only. CARS is contracted to provide Welfare to Work Transportation and PCTA is part of the Project. PCTA contracts with APEX to provide after hours transportation to Perry County clients. Other 13 Overtime Statistics Overtime pay is an area we are continuing to work on. period 1/1/1112/31/11 #pays 26 1/1/12- 4 2/29/12 # of hrs of ot pd 1,125.50 # of hrs of dt pd 202.00 total 1,327.50 avg ot hrs per pay 51.06 104.25 0 104.25 4.01 14 Healthcare Basic Coverage Employee Contributions Co-Payment Union Non-Union Current Medical Medical & prescriptions FY 2012-13 Medical Medical & prescriptions Current 2% 2% FY 2012-13 4% 4% Current $10/$15 No deductible $20/$30 $500 individual deductible $1,500 family deductible FY 2012-13 $10/$15 No deductible $20/$30 $500 individual deductible $1,500 family deductible See following sheet: 15 HEALTH INSURANCE UNION NAME DENTAL HEALTH PLAN vision dental fully pd by ee fully pd by employer geisinger TOTAL pd by ee pd by er driver ft FAMILY ES 0 $64.88 $1,303.22 $1,368.10 26.06 1,342.04 office FAMILY ES 14.75 $64.88 $1,303.22 $1,382.85 40.81 1,342.04 driver ft FAMILY ES 14.75 $64.88 $1,303.22 $1,382.85 40.81 1,342.04 driver 75% FAMILY 14.75 $64.88 $0.00 $79.63 14.75 64.88 driver 50% SINGLE 8.45 $0.00 $0.00 $8.45 8.45 0.00 driver 75% FAMILY SINGLE 14.75 $24.58 $543.01 $582.34 161.36 420.98 office FAMILY FAMILY 14.75 $64.88 $1,486.44 $1,566.07 44.48 1,521.59 driver ft FAMILY ES 14.75 $64.88 $1,303.22 $1,382.85 40.81 1,342.04 driver ft SINGLE SINGLE 8.45 $24.58 $543.01 $576.04 19.31 556.73 $105.40 $438.44 $7,785.34 $8,329.18 $396.86 $7,932.32 NON-UNION fully pd by ee fully pd by employer office SINGLE SINGLE 21.1 $24.58 $570.73 $616.41 32.51 $583.90 office FAMILY SINGLE 0 $64.88 $570.73 $635.61 11.41 $624.20 office FAMILY ES 14.75 $64.88 $1,369.75 $1,449.38 42.15 $1,407.24 $35.85 $154.34 $2,511.21 $2,701.40 $86.07 $2,615.33 Union Plan % Increases 2009 = 8% Non Union Plan % Increases 2009 = 9% 2010 = 7.5% 2010 = 12% 2011 = 7.84% 2011 = 8.99% 16 Pension Union Employee Contributions Current Non-Union See following sheet FY 2012-13 Current Minimum Age to Qualify for Retirement FY 2012-13 None None None None Minimum Number of Years to Qualify for Retirement Current 3 months 3 months FY 2012-13 3 months 3 months Current None but 5yrs to get None but 5yrs to retirement bonus get retirement bonus FY 2012-13 None but 5yrs to get None but 5yrs to retirement bonus get retirement bonus Minimum Number of Years to be Vested 17 PENSION – EXCERPT FROM UNION CONTRACT 18 RETIREMENT PER MONTH NAME COMPANY PAYS EMPLOYEE PAYS driver - union ft $186.00 $56.00 driver - union pt $66.00 $18.00 driver - union pt $90.00 $0.00 driver - union ft $216.00 $40.00 driver - union ft $175.00 $32.00 driver - union pt $68.00 $100.00 driver - union ft $213.00 $40.00 driver - union ft $173.00 $32.00 office - union ft $184.00 $36.00 office - union ft $150.00 $24.00 office- non union ft $368.00 $66.00 office -non union ft $221.00 $40.00 $2,110.00 $484.00 19 Pension: Describe any proposed changes and the estimated financial impacts. As previous charts indicate, employees receive pension according to salary. So, with raises each year pension costs increase. However, any new part-time hire after October 2011 will not be eligible for benefits. Provide a status of the degree to which the pension funding is funded. If not fully funded please provide your strategy to fully fund pension. Pension is fully funded. 20 Fuel: Current Cost per Gallon $3.79 Contract rate or market rate? CARS has an agreement with the County that allows CARS to obtain fuel through the county approved contractor with the states discounted fuel rates. (approximately $.50 per gallon savings) Terms of contract (if applicable) No contract Projected Cost per Gallon and Basis for Projection Contract rate or market rate? Due to ongoing fuel crisis and the world economic status, we expect gas prices to continue to rise. Terms of contract (if applicable) Will continue to follow agreement with the county. 21 Shared Ride Fares: Date of Last Fare Increase February 2006 Current Average fare Sponsorship arrangements 16.99 Planned Changes Date of planned increase July 1, 2012 Estimated average fare 18.69 Sponsorship arrangements Describe Fare Policy We have a zone based fare structure. See Zone Fare Matrix See Zone Detail 22 DESCRIPTION OF ZONES FOR C.A.R.S LWW Begins at Zeke Acker's (formerly Country Garden Markets) above Walmart but below Industrial Park entrance and extends to traffic light on Juniata St. Proceeds up first block of W Market St (odd numbers) to the corner of N. Grand St. (even numbers) then straight up to the beginning of Big Ridge Rd. It will also encompass the first block of W 3rd St., and W 4th St. At Juniata St. will extend across the river bridge up to Wilson Lane, which is just past Terrace Blvd. on 103. Malta Home will be considered RUR#2 LWE All but the first block of W Market St. (odd side) Will proceed up first block of N Grand St. (odd side) Will encompass Shady Dr around to N Walnut St and up Academy Hill Will include all of South Side of town to Red's Diner Proceeds to the traffic light at the Burnham intersection where Mattress world is and will include Vermont Ave. On Ort Valley Rd./ LWE will extend past Dr. Kittings office to the ramp of 322 E Extends to Marker's on 522N Extends to the Hartley Chip Factory on Back Maitland Rd. Parchey Twn Rd. will be LWE up to and including Kish Pike Beyond that point it will become YTN YTN Begins at the traffic light in Burnham, extends through Yeagertown just beyond Wagner's Tire to the bridge Extends down W Freedom Ave to but does not include the Super 8 Motel Begins on Parcheytown Rd. beyond Kish Pike Covers all of Burnham including Ewardtown Rd/Old Park Rd Ending at East Freedom Ave at Long Lane RVL 655S to the Old Woolen Mill/across from Coffee Run Rd Begins at the end of Yeagertown/Bridge Extends to (not including) Dr Murray's office Proceeds out 322W to Hime's Garage/just beyond Locust Dr and Brooknar Dr. MIL Begins at Dairy Queen on 322W to Hartman Center Includes all Village of Milroy MCV All McVeytown Borough Includes Mattawana to the Yoder's Bus Garage and up 103 to the old school house AVL Allensville and Whitehall BEL Includes village of Belleville Dr Fowler, Belleville Med Ctr, Valley View and Valley View Terrace will be considered BEL ATM Small area surrounding the Country Crossroads Sr Center 4 miles radius Will include Ferg.Valley Rd. to the underpass before Will include area known as the Vineyard Will Include Fairview Rd. May be used in transporting Newton Hamilton clients to Mt Union for groceries, and doctors, etc. (lowest fare) This zone should be used when transporting any Wayne Twnship. Client to Huntingdon for medical appointments. Their fare will be the $28.90. MIF Will include the town of Mifflintown and Mifflin Extends to the area of the Weis Store and pharmacy Includes Mt View Med Ctr and the Locust Grove Retirement Home Extends/includes area into Industrial Park to the traffic light on SR35 MCA Village of McAlisterville Will include Keefer's pharmacy and Dr. Aldinger's office OLM Village of Oakland Mills PR Port Royal only EW E Waterford only RIC Village of Richfield will include County Line Restaurant HG Village of Honey Grove RUR#1 0-4 MILES $ 12.05 When the origin or destination is outside of a zone RUR#2 5-9 MILES $ 18.20 the "rural" zones are used. The rate charged depends RUR#3 10 OR MORE MILES $ 28.90 on the mileage from the origin to the destination. Out of County Rates LA Hershey, Elizabethtown, Altoona, Williamsport $120.00 LB Danville, Lewisburg, Harrisburg, Camp Hill $ 90.00 LC State College, Huntingdon, Newport, Selinsgrove $ 50.00 HB Harrisburg MCC McClure HDN Huntingdon MPM Mt. Pleasant Mills 23 ZONE CODE AREAS LWW LWE YTN RVL MIL MCV AVL BEL ATM MIF MCA OLM PR EW H RUR RUR RUR RICH GROVE 1 2 3 LA LB MT PL LC HBG HTG MILLS MCCLURE 001 LWW Lewistown West 8.80 12.05 18.20 28.90 28.90 18.20 28.90 28.90 18.20 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 002 LWE Lewistown East 12.05 8.80 12.05 18.20 18.20 28.90 28.90 18.20 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 12.05 18.20 28.90 120.00 90.00 50.00 003 YTN Yeagertown 18.20 12.05 8.80 12.05 18.20 28.90 18.20 18.20 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 12.50 18.20 28.90 004 RVL Reedsville 28.90 18.20 12.05 8.80 12.05 28.90 18.20 12.05 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 12.05 18.20 28.90 005 MIL Milroy 28.90 18.20 18.20 12.05 8.80 28.90 28.90 18.20 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 12.05 18.20 28.90 006 MCV McVeytown 18.20 28.90 28.90 28.90 28.90 8.80 18.20 18.20 12.05 28.90 28.90 28.90 28.90 28.90 28.90 28.90 12.05 18.20 28.90 007 AVL Allensville 28.90 28.90 18.20 18.20 28.90 18.20 8.80 12.10 18.20 28.90 28.90 28.90 28.90 28.90 28.90 28.90 12.10 18.20 28.90 008 BEL Belleville 28.90 18.20 18.20 12.10 18.20 18.20 12.10 8.80 18.20 28.90 28.90 28.90 28.90 28.90 28.90 28.90 12.10 18.20 28.90 009 ATM Atkinson Mills 18.20 28.90 28.90 28.90 28.90 12.10 18.20 18.20 8.80 28.90 28.90 28.90 28.90 28.90 28.90 28.90 12.10 18.20 28.90 010 MIF Mifflintown 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 8.80 18.20 12.10 12.10 28.90 28.90 18.20 12.10 18.20 28.90 011 MCA McAlisterville 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 18.20 8.80 12.10 28.90 28.90 18.20 28.90 12.10 18.20 28.90 012 OLM Oakland Mills 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 12.10 12.10 8.80 18.20 28.90 18.20 28.90 12.10 18.20 28.90 013 PR Port Royal 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 12.10 28.90 28.90 8.80 18.20 28.90 18.20 12.10 18.20 28.90 014 EW East Waterford 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 18.20 8.80 28.90 12.10 12.10 18.20 28.90 015 RIC Richfield 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 18.20 18.20 28.90 28.90 8.80 28.90 12.10 18.20 28.90 016 HG Honey Grove 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 18.20 28.90 28.90 18.20 12.10 28.90 8.80 12.10 18.20 28.90 017 RUR1 Rural 1 12.10 12.10 12.10 12.10 12.10 12.10 12.10 12.10 12.10 12.10 12.10 12.10 12.10 12.10 12.10 12.10 12.10 12.10 12.10 018 RUR2 Rural 2 18.20 18.20 18.20 18.20 18.20 18.20 18.20 18.20 18.20 18.20 18.20 18.20 18.20 18.20 18.20 18.20 18.20 18.20 18.20 019 RUR3 Rural 3 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 020 LA Long Distance 021 LB Long Distance 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 0.00 022 LC Long Distance 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 0.00 023 HB Harrisburg 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 8.80 024 MCC McClure 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 90.00 025 HDN Huntingdon 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 28.90 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 026 MPM Mt. Pleasant Mills 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 28.90 18.20 18.20 28.90 28.90 12.10 28.90 12.10 18.20 28.90 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 50.00 50.00 50.00 50.00 90.00 50.00 120.00 120.00 120.00 120.00 0.00 50.00 0.00 0.00 0.00 50.00 8.80 50.00 8.80 0.00 0.00 24 Other Major Factors Producing Cost Increases Beyond Inflation: Factors Current Amount Projected Future Amount Explanation Example: Subcontracts Example: Employee Retention (Add others or change as appropriate) None that we are aware of at this point in time. 25 Cost Savings Initiatives: Initiative Current Cost Planned Action and Implementation Date Projected Savings Example: Travel Limitations We have very little travel expense as seen on the statement of revenues and expenditures. Through January $245.72. Example: Compensation Changes Effective 10/1/11 new part time employees will not receive benefits. However, other costs set according to Union Contract. Vehicle Insurance Switched providers and sold vans to lower this expense from $56,104(10/11) to $26,512(11/12). MATP mileage reimb. .12 per mile Overtime We are attempting to stop overtime wherever possible. October 15, 2011 50% Regional Services does time studies twice a year which has proven to reduce CARS contracted costs. 26 Shared Ride Funding FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 201415 Operating Expense 1,203,297 1,176,800 1,173,000 1,182,500 1,198,000 Passenger Revenue 30,597 33,000 36,300 36,300 38,000 Lottery 433,889 406,359 441,700 441,700 460,500 Agency Rev(matp trips and other sources) 625,243 565,000 575,000 575,000 580,000 MATP-mileage reib. And amt rec over fare 138,899 114,000 115,000 117,000 117,000 Other-mgmt fee, int 7,836 8,660 8,700 8,700 8,700 Balance 33,167 (49,781) 3,700 (3,800) Payback to penndot -42,732 -42,732 -42,732 -42732 Balance (9,565) (92,513) (39,032) (46,532) 6,200 27 Shared Ride Statistics/Trends Shared-Ride FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 Total Veh. Miles 514525 585531 550225 535660 52830 Cost per Mile 2.12 1.88 2.00 2.07 2.13 Total Veh. Hours 18248 22180 22685 22750 23130 Cost per Hour 59.83 49.54 48.49 48.77 48.64 Total Pass. Trips 69307 62907 63500 64123 65125 Cost per Trip 15.75 17.47 17.32 17.30 17.28 Rev. per Trip 15.11 15.30 15.92 15.77 16.57 Trips per Hour 3.8 2.8 2.8 2.8 2.8 28 Other Information/Assumptions: Syncretic- Ongoing legal pursuit. Our legal counsel has requested $32,000 - $37,000 for the formula error. CARS Legal Counsel sent demand letter Jan. 31, 2012 There has been no response from Syncretic’s Legal Counsel as of this date 29 Capital Status Review See 5 Year Capital Plan 30