DE&T (QuickVic) Reporting
Software
Overview
Term 3 2006
– Outline key features of software
– Outline support channels available
– Outline the process and timeline
for deciding whether to use the
software in 2007
• DE&T (QuickVic) software is a free option
for schools
• It will deliver all mandated components of
new student report cards
• Schools may continue to use current
commercial software
Software Components
Central Reporting System The report coordinator has access and
control over the reports database, including the central reporting system.
Database Utilities The Database Utilities module is used to create a
database each semester, as well as to trouble-shoot and configure the
school’s settings
Administrator Update & Update Server Teachers collect their
class files from Central via the Assessment Writer, in conjunction with
Update Server, or they can be exported from Central by the Report
Coordinator
Assessment Writer Teachers optionally collect their class files from
Central using the Assessment Writer, within which they write their student
reports, optionally drawing upon comment databases. Teachers may work
at school or at home.
Set-Up Functions
Function – Create Reporting Database
• Reporting databases are created by the Report
Coordinator each semester
• The reporting database naming protocol
reflects a naming convention that is easily
identified eg 2006Sem1, 2006Sem2, 2007Sem1
• The location of the database is dependent on
your school’s infrastructure environment, and
should be discussed with your Technical
Support person
Function – Import Student Details
• Student data can be
extracted from CASES21 in
an XML file format
• Student data extracted
includes student key, first
name, surname, home
group, year level (and
previous
Domain/Dimension scores)
• The data can then be uploaded into QuickVic
reporting database
Function – Add Teachers
• Teacher details can be added
manually, one at a time;
suitable for smaller schools
• Larger schools can import
teacher data from CASES21 or
other school databases
• The fields imported include teacher code,
surname, given name, preferred name, title
Function – Assign Teachers to Classes
• Teachers must be assigned
to their classes
• This can be done manually or
via an import process
• To import class data from
other locations, simply select
Import from the File menu,
CSV Files
• You enter the location of the CSV file and press the
Import button
Set-up Reporting Parameters
Function – Nominate Assessments
• You can nominate
what will be assessed
and appear on the
report
• Includes nomination
of domains and
dimensions
• And which text boxes will appear for
parameters such as signatures or student
comments.
Function – Select Subject Status
• You can select the Reporting Pages
you want to use
Description
Sum
Summary Page
Full
For a subject report page with a graphic
Part
For an extra page with a text box
PLG
For the Personal Learning Goals page
Non
For use where a subject is being assessed but will not be reported. Most commonly this
occurs where a student’s score on a particular dimension is assigned from more than
one teacher
Function – Determine “Assessed” or “Reported”
• You can nominate what is to be assessed (an
entry will be made) and what is to be reported
(will appear on the report)
• Applies to domains and dimensions as well as
text boxes for comments etc
• For example, when you click on the English
dimension of Writing, an A will appear
• This indicates this is an
assessable item - the
teacher will make an
entry
Function – Determine “Assessed” or “Reported”
• If an A and an R appear in a cell, then the item
is assessable and reportable ( an entry will be
made and it will appear on the report)
• If only an R appears
then the item is
reportable only (ie
no entry will be
made but the item
will appear on the
report eg parent
comment)
Function – Generate Subject Details, Assessment
Items and Templates
• Creates all report production parameters that
will enable the prescribed report format to be
produced
• Creates all of the required Microsoft Word
components that make up the different parts of
the report, eg the summary/subject/PLG pages,
graphs, and text boxes
• Calculates domain scores and ratings,
generates completed graphical
representations, and completed text boxes
Performing Assessments
Function – Enter Student Assessments
• This function is performed by teachers
• Enables teachers to record assessments of
students in their classes
• Enables entry of comments manually, as well
as setup and maintenance of a comment
database
• Enables collection of class files from Central
database at the beginning of each semester
reporting cycle
• Enables update of class files, so that
assessments entered are transferred into the
Central database and changes are received
from the database, eg new students.
Function – Enter Scores
• Assessments scores are entered
• Click the arrow in the
drop-down box and select
from the range of scores
displayed
• You can “fill-up” or “fill-down” to copy the
contents of one cell to other cells to make it
easier to enter scores across an entire class
Function – Enter Comments
• Comments can be entered in a number of ways:
•Using the grid view, typed manually
•Using the “one student” view
•Via the Comment Tutor/Database
Function – Update Class Files
• Once assessments have been completed,
results need to be uploaded into the Central
Reporting database
• The Update icon on the task bar is selected
• The results are updated in the Central Reporting
database.
Function – Prepare Report Coordinator Listing
• Before producing reports, the Report
Coordinator must keep track of who has
updated class files with assessment information
• A listing can be created of Teachers that have
updated their class files, and when. This assists
follow-up by the Report Coordinator
Produce Reports
Function – Calculate Overall Domain Assessments
• Once all assessments have been entered, the
Report Coordinator can proceed to the Calculate
Overall Domain Assessments function in
QuickVic
• This calculates all the Domain scores from all
the Dimension results
• An aggregated Domain score will be generated
• The overall Domain A to E rating and graphical
progress points will appear on the report
• Assessments from multiple teachers that feed
into one Domain will generate a single Domain
score
Function – Print Reports
• There are many options available in determining which
reports to print
• Many schools choose to print on a Home Group by
Home Group basis
• Reports can be also printed for individual students, for
a year level, for a teacher or various combinations of
these
• The output from this function
can be to a Word document, or
an Acrobat .PDF or a printer, or
a combination of these
• Once selections are made, the
Go button is pressed to print
Sample Student Report – Summary Page
Student Given
Name
Student
Preferred Name
S TEVEN BARDEN
Year 3 Semester 1
Semaphore College
STEVE
Year 3
BARDEN
Semester 1
Domains
Learning Area
Rating
Health and Physical Education
B
Interpersonal Development
D
Personal Learning
C
The Arts
C
English
Dimensions
Reading
C
Writing
C
Speaking and
Listening
C
Year 1
Year 2
Year 3
Year 4
Year 5
Graphical
Representation
of scores
Ratings
translated from
scores
Function – Export Student Details
• At the end of each semester, assessment details will need to
be exported from QuickVic so they can be imported into
CASES21
• The export Student XML file process is used
• The resultant XML file contains students’
details and their aggregated
Domain/Dimension ratings
• The file is exported using the Export
button
• The generated file is imported into CASES21
• The CASES21 administrator has instructions on how to
import the file into CASES21
Function – Prepare Advanced Reports
• A number of advanced functions are available when
setting up reports, including:
•
•
•
•
•
Creation of additional subjects & classes
Setting up full page subjects
Printing reports with additional subjects
Setting up part page subjects
Customisation of reporting templates
• QuickVic can assist with any questions you may have in
relation to advanced report preparation
Known Challenges
 Performance of Apple Macs
 Virtual PC is required for Apple Macs
 Some schools experienced slow performance
on Apple Macs
 Report Formatting
 Limitation of report formatting is that borders
cannot be placed around the report; borders
do not appear on the printed report
 Print preview
 Currently not available
Software support available for schools
• QuickVic Website
http://www.quickvic.com.au
software website
 FAQs for report coordinators and TSP’s
 documentation and downloads
 common support questions and issues
• QuickVic Help Desk
support@quickvic.com.au
general ‘how to’ questions about the product
Phone support: (03) 9877-9895
Timeline
Activity
Schools decide whether they wish to use the
DE&T software in 2007
Software will be provided to schools who optin (downloaded from web)
Training for Report Coordinators
Timeline
Term 3
Term 3
Term 4