Sustaining Program 2015 SCCIP Application
TERMS AND CONDITIONS OF FUNDING
Successful applicants will be expected to adhere to the following:
Acknowledgment of funding
The recipient shall acknowledge the support of the City of St. Catharines by using the City’s
logo in all advertising, publicity, programs, signage, and plaques relating to the organization
and/or project to which funds are granted. The recipient and project artists shall not hold the
City as a partner or otherwise responsible for any obligations relating to the organization and
project.
Purpose of funds
SCCIP funds shall only be used for the purposes outlined in the letter of approval and any
attachments thereto. Changes in the proposal shall only be made with the City’s written
approval. Any unused portion of the funds remains the property of the City of St. Catharines
and must be returned to the City.
Funding Commitment
All grants awarded in one year are not to be considered a recurring funding commitment, as
all grant requests in following years must be considered according to prevailing circumstances
and available resources. If funding is approved for multi-year funding the second and
subsequent years are approved in principle only and are conditional upon budget approval.
Funding will not be released until the City has received a satisfactory Interim Report on the
previous year’s activities.
Disposal of assets
The recipient shall not sell, lease or otherwise dispose of assets, purchased in whole or part
with City funds, without prior written consent of the City.
Repayment of funds
The recipient and project artists shall repay to the City the whole or any portion of the funds if
the recipient:

ceases operating during term of funding;

fails to complete the project;

has knowingly provided false information in their application;

uses the funds for purposes other than those detailed in the application;

breaches any of the terms and conditions of this Agreement;

breaches any of the provisions of the Human Rights Code, in the operation of this
organization and/or project;

commences, or has commenced against them, any proceeding in bankruptcy or is
adjudged as bankrupt.
Page 1 of 7
Sustaining Program 2015 SCCIP Application
Where required, the funds shall be repaid by cheque, payable to the “City of St. Catharines”
and mailed to: Parks, Recreation and Culture Services, P.O. Box 3012 50 Church Street, St.
Catharines, ON, L2R 7C2
Accounting
The recipient shall keep and maintain all records, invoices and other documents relating to the
Grant in a manner consistent with generally accepted accounting principles and record keeping
practices, and shall maintain records for a period of three (3) years. The recipient authorizes
the City and its agents at all reasonable times to inspect and copy any records, invoices and
documents relating to the Grant, in the possession, or under the control, of the recipient.
Reporting
The recipient shall provide a final report to the City within three (3) months of completion of
the project or year, providing all details required by the City and, upon request of the City,
shall submit interim progress reports. Any organization that fails to submit reports will not be
eligible for future funding until required reports are submitted.
Copyright and payment of artists’ fees
Grants are conditional upon the applicant’s compliance with copyright laws and the appropriate
payment of artists’ fees.
Additional terms
The City shall be entitled to impose such additional terms and conditions in its letter of
approval, at its discretion.
Personal Information Content
Personal information, as defined in the Municipal Freedom of Information and Protection of
Privacy Act (MFIPPA), is collected under the authority of the Municipal Act, 2001, and in
accordance with MFIPPA. Personal information collected on this application form will be used
to assist in selecting grant recipients and may be made available to the members of the SCCIP
committee and used by City staff for administrative purposes. All information (excluding home
addresses and telephone numbers) will be made available to the public. The City reserves the
right to verify all information contained in submissions.
Questions regarding the collection, use and disclosure of this personal information may be
directed to Rebecca Cann – Cultural Services Supervisor (905) 688-5601 ext. 5232 or
rcann@stcatharines.ca
By completing this application form, you consent to the collection and disclosure of your
personal information, and to its use by the City of St. Catharines, as described above.
Page 2 of 7
Sustaining Program 2015 SCCIP Application
APPLICANT INFORMATION AND AUTHORIZATION FORM
Organization Name
Organization Address
City
Province
Postal Code
Contact Name
Position
Phone Number
Fax Number
Email
Website
Incorporation #
Charitable
Registration #
Funding Request. Provide year-end dates for each fiscal year for which you are seeking
funding:
Request amount:
For year ending:
Request amount:
For year ending:
Request amount:
For year ending:
Authorization for Application
On behalf of, and with the authority of, the above-mentioned organization, we certify that we
have read and understand the terms and conditions set out herein. Further, we certify that the
information given in this application for funding assistance is true, correct and complete in
every respect.
Signature
Name
Senior Staff Person
Board Chair/
Representative
Page 3 of 7
Title
Sustaining Program 2015 SCCIP Application
APPLICATION REQUIREMENTS – SUSTAINING PROGRAM
The following questions must all be answered in order for an application to be considered
complete. Use the checklist to ensure you’ve included all necessary information in your
application. Please limit the number of pages for the sections Organizational Profile, Cultural
Contribution and Organizational Competence to a total of twelve (12) pages
Please consider the evaluation criteria for the Sustaining Program as well as the purpose
and goals of SCCIP when completing this application.
Organizational Profile
1. What is your organization’s mandate and/or mission statement?
2. Provide a brief history of your organization. Include the year your organization was
founded, important milestones and changes in artistic or executive direction. For
those organizations that operate a facility – please describe that facility and include
type of building or facility, size, whether rented, leased or owned and any
significant plans to update or improve the facility.
Activities and Services for your most recently completed fiscal year
3. Describe the highlights and challenges of current year’s activities & services. Did
your plans change? If so, how & why?
For Request Year(s)
4. What are your programming plans for the year(s) you are requesting funding?
Why have you chosen these activities and how were your decisions shaped by the
challenges of last year?
5. Describe your organization's contribution to the community. Describe your plans to
increase access to your programs and services for St. Catharines' citizens.
6. Do you adhere to an industry standard for fees paid to contracted Canadian artists
and services staff? If yes name the standard; if no how do you establish fees?
Page 4 of 7
Sustaining Program 2015 SCCIP Application
Organizational Competence
For your most recently completed fiscal year:
7. Describe the highlights and challenges of last year’s organizational and financial
activities. Did your past plans change? If so, how & why? Please explain any
significant budget variances.
For Request Year(s): An additional 4 pages may be used for multi-year applicants.
8. What are your significant organizational and financial plans for the request year(s)
and how are they shaped by the challenges of last year? Please include information
on staff and volunteer resources and explain any significant budget variances
compared to previous year’s actuals.
9. What do you do to attract donors, sponsors and volunteers? Give examples of how
you work with each of these groups and their significance to your organization.
ACTIVITY/PROGRAMMING LISTS
For request year(s). Please list in chronological order. Copy and paste tables as needed.
Title
Dates
(month/year)
Type of activity
Partners/Collaborators
Num. of Artists
that were paid
fees
Brief description
(1-2 sentences only)
Title
Dates
(month/year)
Type of activity
Partners/Collaborators
Num. of Artists
that were paid
fees
Brief description
(1-2 sentences only)
Page 5 of 7
Sustaining Program 2015 SCCIP Application
SUSTAINING PROGRAM APPLICATION CHECKLIST
Please submit one (1) copy of:
 Applicant Information & Authorization Form with original signatures
Please submit four (4) copies of:
 Completed Application Form with all questions answered from Organizational
Profile, Activities & Services and Organizational Competence.
 Completed Financial Information Form (see Financial & Statistical information
section below)
 Completed Statistical Information Form (Actuals only)
 Completed Activity/Programming List for Current Year and Request Year
 Most recent Financial Statements as approved and signed by Board of Directors.
(see Financial & Statistical information section below)
 Most recent Annual Report or Minutes from your most recent AGM
 A copy of your Letters Patent or other Incorporation Documents (First time
applicants only)
 Completed list of your Board of Directors – include name, title and length of
service
 Sample promotional materials
Where appropriate please include relevant planning documents, in whole or in part, such as
strategic plans, marketing plans and/or deficit reduction plans.
FINANCIAL AND STATISTICAL INFORMATION
All applications must be accompanied by completed Financial and Statistical Information Forms
as provided by the Cultural Services Office. Contact staff or visit our website at
www.stcatharines.ca/SCCIP for forms and further information. Those organizations applying for
Ontario Arts Council funding may attach a completed copy of up to date CADAC Financial and
Statistical Information Forms to this application instead.
For requests of $10,000 or less from organizations with revenues less than $100,000,
unaudited financial statements may be submitted ( review engagements or audited financial
statements are preferred when available). For higher requests and revenue levels, review
engagements are required (or audited financial statements, when available). Financial
statements should be signed and approved by your Board of Directors.
If you had a deficit of more than 10% of your annual operating budget in your last completed
year, or if you have an overall net deficit of more than 10%, please attach a deficit reduction
plan that includes targets, timelines and responsibilities.
Page 6 of 7
Sustaining Program 2015 SCCIP Application
DEADLINE
The 2015 deadline for all SCCIP program applications is Friday May 29 at 4:30pm. Applications
must be received prior to this deadline to be considered. No late applications will be accepted.
Applicants will be notified of results in writing within four (4) months after the deadline.
FOR MORE INFORMATION
Please visit our website at www.stcatharines.ca/SCCIP or contact Catriona Macfarlane, Culture
Coordinator, at 905-688-5601 ext. 5229 or cmafarlane@stcatharines.ca.
APPLICATIONS CAN BE MAILED OR DELIVERED TO:
SCCIP Committee c/o Catriona Macfarlane
Parks, Recreation and Culture Services, City of St. Catharines
P.O. Box 3012, 50 Church Street; St. Catharines ON, L2R 7C2
CREDITS FOR COVER IMAGES FROM LEFT TO RIGHT/ TOP TO BOTTOM

Niagara Youth Orchestra.

Daniel Pagett and Joshua Stodart in Dib and Dob and the Journey Home by David
S. Craig. A Carousel Players production, photograph by Barsin Aghajan.

Cornucopia by David Elliot, Niagara Artists Centre.

Niagara Symphony Orchestra, photograph by Terry Babij.

In the Soil 2014, photograph by Lauren Garbutt.

Chorus Niagara Singathon 2014, photograph by Jeff Baker.

Niagara Folk Arts Festival, 2014.

Niagara Symphony Orchestra, photograph by Terry Babij.

STRUTT 2014, Niagara Artists Centre. Unstrung by Clelia Scala, STRUTT 2014,
Niagara Artists Centre, photograph by Brian Yungblut.
Page 7 of 7