0
Culture Builds Community Program 2015 SCCIP Application
TERMS AND CONDITIONS OF FUNDING
Successful applicants will be expected to adhere to the following:
Acknowledgment of funding
The recipient shall acknowledge the support of the City of St. Catharines by using the City’s
logo in all advertising, publicity, programs, signage, and plaques relating to the organization
and/or project to which funds are granted. The recipient and project artists shall not hold the
City as a partner or otherwise responsible for any obligations relating to the organization and
project.
Purpose of funds
SCCIP funds shall only be used for the purposes outlined in the letter of approval and any
attachments thereto. Changes in the proposal shall only be made with the City’s written
approval. Any unused portion of the funds remains the property of the City of St. Catharines,
and must be returned to the City.
Funding Commitment
All grants awarded in one year are not to be considered a recurring funding commitment, as
all grant requests in following years must be considered according to prevailing circumstances
and available resources. If funding is approved for multi-year funding the second year and
subsequent years, are approved in principle only and are conditional upon budget approval.
Disposal of assets
The recipient shall not sell, lease or otherwise dispose of assets, purchased in whole or part
with City funds, without prior written consent of the City.
Repayment of funds
The recipient and project artists shall repay to the City the whole or any portion of the funds if
the recipient:

ceases operating during term of funding;

fails to complete the project;

has knowingly provided false information in their application;

uses the funds for purposes other than those detailed in the application;

breaches any of the terms and conditions of this Agreement;

breaches any of the provisions of the Human Rights Code, in the operation of this
organization and/or project;

commences, or has commenced against them, any proceeding in bankruptcy or is
adjudged as bankrupt;
Page 1 of 7
Culture Builds Community Program 2015 SCCIP Application
Where required, the funds shall be repaid by cheque, payable to the “City of St. Catharines”
and mailed to: Parks, Recreation and Culture Services, P.O. Box 3012, 50 Church Street, St.
Catharines, ON, L2R 7C2
Accounting
The recipient shall keep and maintain all records, invoices and other documents relating to the
Grant in a manner consistent with generally accepted accounting principles and record keeping
practices, and shall maintain records for a period of three (3) years. The recipient authorizes
the City and its agents at all reasonable times to inspect and copy any records, invoices and
documents relating to the Grant, in the possession, or under the control, of the recipient.
Reporting
The recipient shall provide a report to the City within three (3) months of completion of the
project or year, providing all details required by the City and, upon request of the City, shall
submit interim progress reports. If the City is not in receipt of a final report within one year of
the project’s completion, the recipient may, at the City’s sole discretion, forfeit the 10% of
funds withheld at time of approval. Any organization that fails to submit reports will not be
eligible for future funding until required reports are submitted.
Copyright and payment of artists’ fees
Grants are conditional upon the applicant’s compliance with copyright laws and the appropriate
payment of artists’ fees.
Additional terms
The City shall be entitled to impose such additional terms and conditions in its letter of
approval, at its discretion.
Personal Information Content
Personal information, as defined in the Municipal Freedom of Information and Protection of
Privacy Act (MFIPPA), is collected under the authority of the Municipal Act, 2001, and in
accordance with MFIPPA. Personal information collected on this application form will be used
to assist in selecting grant recipients and will be made available to the members of the SCCIP
committee and used by City staff for administrative purposes. All information (excluding home
addresses and telephone numbers) may be made available to the public. The City reserves the
right to verify all information contained in submissions.
By completing this application form, you consent to the collection and disclosure of your
personal information, and to its use by the City of St. Catharines, as described above.
Questions regarding the collection, use and disclosure of this personal information may be
directed to Rebecca Cann – Cultural Services Supervisor (905) 688-5601 ext.
5232rcann@stcatharines.ca
Page 2 of 7
Culture Builds Community Program 2015 SCCIP Application
APPLICANT INFORMATION AND AUTHORIZATION FORM
Applicant Name
Applicant
Address
City
Province
Postal Code
Contact
Name
Position
Phone
Number
Email
Website
Charitable
Registration #
Incorporation #
Title of Project
Amount of request
Start date of project
End date
Confirmation of not-for-profit operations
(to be completed if applicant is not incorporated)
“I confirm that ____________________________ (name of applicant) operates on a notfor-profit basis, returning all surplus revenues after expenses to future initiatives of
____________________________ (name of applicant).”
Signature
Print name
Date
Authorization for Application
On behalf of, and with the authority of, the above-mentioned organization, we certify that we
have read and understand the program’s Terms and Conditions set out herein. Further, we
certify that the information given in this application for funding assistance is true, correct and
complete in every respect.
Signature
Name
Lead Applicant
Board Chair/
Representative
Page 3 of 7
Title
Culture Builds Community Program 2015 SCCIP Application
APPLICATION REQUIREMENTS: CULTURE BUILDS COMMUNITY PROGRAM
The following questions must be answered in order for an application to be considered
complete. Use the checklist to ensure you’ve included all necessary information in your
application. Please limit the number of pages for the Organizational Profile & Project
Description to eight (8) pages. Please type your answers in the fields provided beneath each
question.
Please consider the Culture Builds Community Program evaluation criteria and the
goals of SCCIP when completing this application.
Organizational Profile & Project Description
1. Please provide an organizational or individual history. Organizations should include
a mandate; the history should position your company, group or yourself in the
context of your local community.
2. Describe the project you are applying for including plans for partnership and
revenue generation. Your project description should include information on the
purpose, form and content of the project, your method and process for creating the
project and your choice of collaborators. Your budget and organizational resources
should support all elements of the project.
3. How will the project engage St. Catharines residents with experiences, interests
and/or issues relevant to the community? Please describe the “local community”
with whom you are working and include a description of your plans for community
outreach and promotion.
4. What outcomes do you anticipate and how will you measure your success, both
quantitatively and qualitatively? Do you anticipate this project will change your local
community? If yes how?
5. Include a schedule or timeline for all project activities.
6. If you do not get the full amount of funding requested, how will you address the
shortfall?
Page 4 of 7
Culture Builds Community Program 2015 SCCIP Application
For Community Art Projects only
7. Include an artist statement from the appropriate project leader describing the
artistic vision for the project, how the artists will work with community members;
and the public presentation component of the project. Identify the project leader
who wrote the statement.
8. Provide brief bios/descriptions of each of the participating artists and partnering
organizations and describe their role in the project.
CULTURE BUILDS COMMUNITY PROGRAM - APPLICATION CHECKLIST
Please submit one (1) hard copy of:
 Applicant Information & Authorization Form with original signatures
Please submit four (4) hard copies of:
 Completed Organizational Profile and Project Description
 Completed Financial Information Form
 Two letters of support for the organization and/or project, one of which is from within






the local community this project will engage
Sample promotional materials from past events.
Where available, project planning documents and/or examples of artist’s work including
but not limited to:
 Visual, fine craft, multimedia image files: include six (6) to twelve (12)
images on CD, DVD or via web-link. All images must be in JPEG format
 Performance excerpts: Include five (5) to fifteen (15) minutes of a recent
work on CD ,DVD or via web-link.
 Writing samples (up to 10 pages in total)
Most recent financial statements approved and signed by your Board of Directors.
Minutes from your most recent Annual General Meeting
A copy of your letters patent or other incorporation documents (first time applicants
only)
A list of your board of directors – include name, title and length of service
For non-incorporated applicants
 In lieu of financial statements please provide a simple profit & loss summary from the
previous year's operations.
 Brief bios of all members participating in the leadership of the project.
Page 5 of 7
Culture Builds Community Program 2015 SCCIP Application
For Community Art Projects Only:
 Artist statement
 Bios/descriptions of each of the participating artists
Please do NOT use staples when collating your application materials.
FINANCIAL INFORMATION
All applications must be accompanied by completed financial information forms as provided by
the City’s Cultural Services Office. Contact Cultural Services staff or visit our website at
www.stcatharines.ca/SCCIP for further information.
FINANCIAL STATEMENTS
For organizations with revenues of less than $100,000 per annum, unaudited financial
statements may be submitted. For other revenue levels, review engagements are required (or
audited financial statements, as available). Financial statements should be signed and
approved by your Board of Directors.
DEADLINE
The 2015 deadline for all SCCIP program applications is Friday May 29 at 4:30pm. Applications
must be received prior to this deadline to be considered. No late applications will be accepted.
Applicants will be notified in writing of the results four (4) months after the deadline.
FOR MORE INFORMATION
Please visit our website at www.stcatharines.ca/SCCIP or contact Catriona Macfarlane, Culture
Coordinator at 905-688-5601 ext. 5229 or cmacfarlane@stcatharines.ca.
APPLICATIONS CAN BE MAILED OR DELIVERED TO:
SCCIP Committee c/o Catriona Macfarlane
Parks, Recreation and Culture Services, City of St. Catharines
P.O. Box 3012, 50 Church Street, St. Catharines ON, L2R 7C2
Page 6 of 7
Culture Builds Community Program 2015 SCCIP Application
CREDITS FOR COVER IMAGES FROM LEFT TO RIGHT/ TOP TO BOTTOM

Niagara Youth Orchestra.

Daniel Pagett and Joshua Stodart in Dib and Dob and the Journey Home by David
S. Craig. A Carousel Players production, photograph by Barsin Aghajan.

Cornucopia by David Elliot, Niagara Artists Centre.

Niagara Symphony Orchestra, photograph by Terry Babij.

In the Soil 2014, photograph by Lauren Garbutt.

Chorus Niagara Singathon 2014, photograph by Jeff Baker.

Niagara Folk Arts Festival, 2014.

Niagara Symphony Orchestra, photograph by Terry Babij.

STRUTT 2014, Niagara Artists Centre. Unstrung by Clelia Scala, STRUTT 2014,
Niagara Artists Centre, photograph by Brian Yungblut.
Page 7 of 7