ECAC Elko County Art Club
Monthly Board Meeting
8/3/2015
In attendance: Mica Johnson, Simone Turner, Karie Denham, Lynne Kistler, Susan Scarlet-Macaw
1. Call to Order- 12:14 Pm brought to order with Mica
2. Introduction to new members and Guests- No new members or guests
3. President’s Report
a. Security Systemi. Two incidents in which police responded 1) Issue during the Jamboree 2) Last
Wednesday 6:45 one of the motion sensors in basement tripped. Cops were
confused while they checked out the basement, set off Barber shop alarm by
entering from our section.
b. Alley Door- Simone and Mica from now are the only ones that are to be allowed to open
the backdoor.
c. Opening and Closing Gallery/being active during non-operating hours- We need to
make sure that we are utilizing the calendar to block in/schedule time so that we create
some kind of accountability and usage criteria.
d. Money in the Cashbox- Susan took all the register money until we resolved the issue.
Tickets are not being written for sales because there are plus and minuses so it doesn’t
make since that money is just simply missing. We hope to one day have the ability to
possibly operate at $1,000+ and for right now that is not something that we feel
comfortable doing. We have a basic procedure and it is something that we need to get
back to. We discussed the difference between the gallery versus club and there is no
real difference. The gallery is an expenditure of the club. Get in the habit every time of
counting the register right when you come in and then before you leave.
e. Fall “Toast to Art” series/ expansion of classes- Jared is under pressure to get more
money for the city so at this time. %50 of proceeds will go to ECAC. Artists will still be
provided by ECAC and they will not receive but they will get proceeds of tip jar.
f. The following events need to be voted on by the Gallery.
i. September Sunday 27th- Artsy-Fartsy (A brunch to Art)
ii. October Weds 21st – Painting gourds and pumpkins.
iii. November Crazy about “Movember” mustache theme, the painting or
decorating of Styrofoam wig heads.
iv. Susan pointed out the fact that our Mission Statement is not child orientated.
They are to bring art awareness, however the by-laws limit us to obtain or
gaining new membership for 18 years as the minimum age of acceptance.
1. Discussed what is called “A member at Large” which is an impartial but
still a Board Member.
Recorded by Secretary Karie Denham
pg. 1
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2. Went over and discussed by-laws and the fact that maybe there are
some issues that need to be revaluated. Karie will look into and attend
the free law/educating class that is offered at the Library. We may need
to take it to a vote at whether or not an attorney should take a look at
the by-laws as a whole and see what needs to be revisited.
g. DBA Meeting update from Mica Johnson- 724 Members were actually at the Margarita
Walk rather then 611, which was great news! Simone brought up the fact that she has
never seen so many people at the Gallery. Susan brought up the idea of having an
“Artists Menu” or vignette.
i. Also at the DBA meeting we have adopted the 4th street alley way located
behind Blooms’ Jewelry.
ii. Next summer is the Western Heritage Summer of 2016, a program organized by
the California Trails center by including all of Elko County in a one weekend
blow-out event by getting them to dress in period costumes and other events.
They are pushing for it to occur in collaboration with Memorial Day Weekend.
Vice President’s Report- Lynne stated that she hasn’t had anything club related going since AIP.
Prior to this AIP artists that were participating in the Quick Draw received the whole amount of
money. Lynne spoke concern about how quick decisions or changes can hurt the club. We
should not be making quick decisions about events.
a. Again we revisited the issues of By-laws also the difference between that and the
manual. Should we revisit if we need a committee to discuss these things.
Treasurer’s Report- Susan has been working closely with the bank to get outstanding
statements
a. $16,089.80 Total in Bank account.
b. Rent is $700 per month.
c. $5,005.45 Savings and $50547 CD
d. Paypal $888.01
e. $4000.75 reservations for Next Years AIP. (19 pre-registered vendors)
f. Tomorrow Susan will give us the total of the outstanding check from Toasts to Art and
the Parks and Recs.
g. $300 for Rotating Arts from the Oncology Department.
Secretary Report- Reading minutes, responsibilities, open and general discussion of getting back
to basics and focusing ones on motivation towards betterment.
Gallery Report
a. FGA/AOM Reception- Featured Gallery Artists- Kristen Frantzen-Orr Artists of the
month- Karie Denham
b. Simone trying to get flyers together in time and before reception to help bring more
people to the gallery.
c. Alley Mural – August 8th call to all members to help finish Katherine Wines wall.
d. Elko Art’s advisor- 8/5/2015 and this is a workshop on how to nominate and go about
representing Arts members and advocates in all of Elko County
e. Use large wall Calendar (located in the back of gallery on the wall ) to block in fill out
time that way we can prevent over lapping and usage within the gallery.
Recorded by Secretary Karie Denham
pg. 2
f.
Rotating Art- Simone made the bottom portion of wood and each individual artist is
responsible for their own piece. The top portion while be filled in with micro/tip filled
paint. Will be presented at club meeting.
g. Website issue recommended and brought to the table. Who is going to be webmaster
and who position wise should help increase the usefulness and presentation of the site.
h. FGA/AOM Reception
8. Unfinished Business
9. New Businessa. Phone system- OOMA Office $30.00 p/mo. to have an answering system that no one can
get to or operate. The line has been disabled. They could not refunded us for the subrouter however they did return $54.80 as well as a refund for the current month. This
goes in to effect this Wednesday. Our number will remain unchanged and now the line
is operating thru Frontier. 775-276-6612. The new phone system has been set up under
Susan Scarlet-Macaw’s name. Total cost of new phone line is $13.64. We will no longer
have fax.
b. AIP- Lori could not attend and Vicki was on vacation. The decision has been made that
with help and the collaboration of Susan this will make the total sub-committee.
i. Website issue- we are reducing the amount of people that are using or have
access to the club website. Event expresso is very limiting and only one person
can utilize at one time. We need a total revamp on the web- NEED Volunteers or
someone to over haul.
ii. Website for the time being will focus on just AIP as this is our number one
contributor.
iii. We now hold the rights to AIP
iv. Next meeting AUG 17th, at the gallery. We are going to try to make this the
third week of every month.
v. The current site is website .org, so its developer driven. We need to simplify and
take usage of different options that are at our disposal.
vi. At this time we really don’t know how much was spent at art in the Park. Right
now at this time $4300.0 is what we have accounted for as far as expenditures.
There are still outstanding but small expenditures. ($1,000 for Brandy is
factored in to this amount.)
vii. Gross net $10,000.00 as rough estimate.
viii. $4,000 we need to make a decision whether or not we earmark this amount or
place in a separate account. We are legally responsible for this amount of
money and if it is spent or used for other means, and we in turn do not make
any money for art in the Park, we can be sued.
Recorded by Secretary Karie Denham
pg. 3