Dear Applicant
Re: Hothouse Project Manager (freelance)
Thank you for your interest in the above position. Please find enclosed an application pack. This pack contains the following items:

Job description
including person specification

Deptford Lounge staff structure

Albany staff structure
To apply please email an up to date/relevant CV and a cover letter (of no more than 2 sides of A4) outlining your suitability for the role based on the person specification to vacancies@thealbany.org.uk
or send to Recruitment, the Albany, Douglas Way, London SE8 4AG
Applications must be received by Monday 15 February 2016, 9.00am
Please note that this post is subject to a satisfactory DBS check.
For background information about Deptford Lounge please visit our website www.deptfordlounge.org.uk
or the Albany http://www.thealbany.org.uk/
If you have any access needs in relation to your application and interview then please let us know in advance.
Interviews will be held on Thursday 25 February .
We are only able to contact applicants selected for interview. Therefore, if you have not heard from us within 3 weeks of the closing date, please assume that your application was unsuccessful on this occasion.
We look forward to receiving your application.
Best wishes
Vicky Scott
Administration Manager

Back to beginning
Role:
Contract:
Hothouse Project Manager
Freelance, until March 31 st 2017
Fee:
Hours:
Reports to:
£120 per day
2.5 days per week (including some evenings and weekends)
Albany Head of Creative Programmes
Close liaison with: Albany CEO, Deptford Lounge Operations Manager, Lewisham
Library Service Development Manager
Responsible for: Hothouse creative team, volunteers, interns, work experience, other creative/freelance contractors as deemed appropriate
About the Albany
The Albany, in the heart of Deptford, is a vibrant performing arts venue, with a strong focus on working with diverse, local communities. Our mission is to provide:

An artistic and community resource where diversity and creativity flourish.

A space where new talent is nurtured and exposed to ideas from across the world.

High quality creative experiences relating to the communities we serve.

A creative centre for learning within the community, contributing to the cultural, social and economic benefit of South East London.
The organisation has grown considerably over the last three years with turnover doubling to
£2.6million in 2015/16, and the staff team growing to 53 full and part time roles. The Albany is a registered charity and operates a social enterprise business model generating over 50% of its turnover from earned income. It is also grateful for the consistent support of the London
Borough of Lewisham and the Arts Council England.
During the last year over 180,000 people visited the Albany and used its facilities, including audiences of 40,000 at over 400 events. Not including its use of outdoor spaces and other sites, the Albany has four performance spaces, and its year-round programme encompasses music, theatre, outdoor arts and spoken word as well as an array of learning, participatory and community-based projects. Our other facilities include rehearsal and meeting rooms for hire, office space for 26 resident companies and a catering operation across three sites.
The Albany also manages community and performance spaces at Deptford Lounge and
Canada Water Culture Space on behalf of Lewisham and Southwark Councils, including the
150-seat studio theatre at Canada Water. The combined footfall across all three buildings is now in excess of a million a year.

About Deptford Lounge
Deptford Lounge is Lewisham Council’s award-winning building complex and civic space in the heart of De ptford. It’s managed by the Albany - South-East London’s leading arts centre.
Deptford Lounge opened in 2012. Facilities include a library service, Tidemill primary school, sports and leisure facilities, health and wellbeing services, community, rehearsal and performance spaces (including the outdoor performance/arts capacity of Giffin Square), a
Council Access Point and café. The meeting rooms include seven flexible training rooms and two ICT rooms. Creative programme highlights to date at Deptford Lounge include seasonal
‘firework’ family days, regular film nights, site-specific theatre productions, dance performances, visual art exhibitions, improvisational and pop up shows, open mic poetry and acoustic music, mindfulness festivals and rooftop socials. www.deptfordlounge.org.uk
About Hothouse
Hothouse is a 16-month long artist-led development project for and at Deptford Lounge, supported by Arts Council England. Co-produced by the Albany and Lewisham Cou ncil’s library service, the project will establish a high-profile resident artistic company to co-create a programme of events and participatory arts activities with visitors, local artists and resident groups. The programme will shape and enhance the role Deptford Lounge can play as a key cultural resource now and for future generations.
Hothouse will build on the current programme of activity and the creativity already flourishing at
Deptford Lounge, by deepening involvement of local communities and residents in co-creating the future programme. It will inspire new work, reach and draw in new audiences, and use currently underutilised spaces in and around the Deptford Lounge complex.
Strands of work will aim to engage specific groups and communities including:

Young people aged 10 to 19 years
 North Lewisham’s Vietnamese community

Older people (over 60s)

Local artists and creative groups

Lewisham Council, Library Service and Deptford Lounge staff teams

Regular Deptford Lounge building users/residents

The lead artist for Hothouse is Bristol-based collective Uninvited Guests, and current associate artists are Bernadette Russell/White Rabbit and Trikhon Theatre Company. Additional creatives will join the project as it develops, including a third associate artist and project evaluator.
Main objectives of the role
The Hothouse Project Manager will provide overall coordination of, and day to day leadership for, the successful delivery of the Hothouse project, including final evaluation and reporting to funders and partners. Working closely with lead and associate artists, Albany staff and key
Lewisham Council and library service staff, they will act as creative producer for all Hothouse events, community participation and related activities at the Deptford Lounge.
Main duties

Overall project management and day to day leadership of the Hothouse project, ensuring delivery of key milestones and outcomes defined in the project plan and original agreed project grant application

Act as main point of contact and supporting the work of the Hothouse creative team of artists and all other personnel associated with the Hothouse Project

Coordinate artist development activity and produce the work of Hothouse lead and associate artists, and collaborating artists and companies

Develop and lead implementation of the community engagement and volunteer element of the project

Leading an external project evaluator, manage the delivery of effective monitoring and evaluation for all creative events and artist development activity as part of the Hothouse programme

Coordinate and inform the project delivery team structure: creative production, project leadership and executive management

Write and contribute to/support fundraising applications and activities for the Hothouse project

Programme administration and filing; maintaining internal/external communications and information routes

Ensure the project fulfils the terms and conditions of ACE and any other project funders, reporting back as required

Liaise with key staff across Marketing, Production, Bookings, Box Office, FOH and
Deptford Lounge Library teams to ensure the effective delivery of programmed events


Monitor and regularly report on event/programme expenditure, administrate invoices and follow up matters with the Finance team where necessary

Attend internal Production, Operations and Programming meetings, note-taking where required
General duties

Participate in the general activities and meetings of Deptford Lounge operational team where relevant/required

Support (through the project) the wider commercial and business ambitions of Deptford
Lounge

Maintain confidentiality at all times

Support the aims and objectives of the Albany and Deptford Lounge both internally and externally

Working actively withi n the Albany’s Equality and Diversity, Safeguarding, Environmental and Health and Safety Policies

Represent the project, the Albany and/or the Deptford Lounge at external meetings and events

Undertake any other duties reasonably requested by the executive management team
This description is a guide to the nature of the role. It is not wholly comprehensive or restrictive and may be reviewed as required; other responsibilities may be added depending on experience and need.
Back to beginning
Essential
1. Demonstrable and effective project management experience within a creative setting
2. Experience of the theatre, music, spoken word, visual arts and/or live events industries
3. A passion for the arts, particularly its role in public engagement
4. Experience of working directly with artists and/or creative companies
5. Excellent communications skills, both written and verbal
6. Sound financial and budget management skills
7. Good administration and IT (MS Office) skills

8. Strong time management and organisational skills
9. Ability to multi-task, prioritise, manage own work load and work unsupervised
10. A confident, articulate and approachable manner
11. An ability to make things happen independently and as part of a team
12. An ability to work evenings and/or weekends in addition to general office hours
13. Enthusiasm for the Albany’s artistic vision and objectives
14. Enthusiasm for the work and role of the Deptford Lounge as a home for a contemporary library service
Desirable
1. Experience of working with people in a creative/educational and/or community setting
2. Experience of working with a local authority and/or library service
3. Experience of Microsoft Project or similar project management system
4. Experience of working with artists across a range of artforms
5. Experience of working in a performing arts venue in a similar role
6. Knowledge of Artifax software

Head of
Development
Head of Food &
Beverage
Café Supervisor
(Canada Water
Culture Space and Deptford
Lounge)
Café Supervisor
(the Albany)
Kitchen
Supervisor
Fundraising
Apprentice
Board of Trustees
Programmes
Administrator
Head of Creative
Programmes
Creative
Programmes
Manager
Programme
Manager (Youth &
Community)
Meet me at the
Albany
Project Manager
Hothouse Project
Manager
Freelance
Producers
Head of
Marketing
Marketing
Coordinator
Marketing
Assistant
Box Office
Supervisor
Box Office
Assistants
Administrative Director
Finance
Director
Finance
Manager
Finance
Assistant
Deputy Operations
Manager
Duty Managers
Premises
Assistants
Operations
Manager
Technical
Manager
Technician
Apprentice
Technicians
Freelance
Technicians
Maintenance
Head of Production and Premises
Administration
Manager
Administrative
Assistant
Café/Bar/ Kitchen Assistants Senior/ Trainee Front of House Assistants
Deptford
Lounge
Staff
Canada
Water
Culture
Space Staff

Administrative Director
Albany key staff contacts:
Head of Development
Head of Creative Programmes
Hothouse Project Manager
Head of Marketing
Marketing Assistant
Head of Food and Beverage
Café Staff
Deptford Lounge staff structure
Operations Manager
Development Manager Duty Managers
Sales & Booking Manager
Premises Assistants
Cleaners
Apprentices, Volunteers