MINUTES
OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE CATERPILLAR
TRAIL PUBLIC WATER DISTRICT OF WOODFORD COUNTY, ILLINOIS
ON AUGUST 8, 2011 AT 7:00 PM AT
404 TEN MILE CREEK ROAD, EAST PEORIA, IL 61611-9240
Present: R. Diestelhorst, B. Leas, R. Sutton, J. Dixon, C. Cluskey, D. Cusac, and B. Heman
Guest: J. Heiple
(Gardner, Henrich, Long, and Thewlis)
The meeting was called to order by the chairman, R. Diestelhorst at 7pm and declared a quorum present.
Minutes- Motion was made by Robert Sutton to approve July 11, 2011 minutes, seconded by Bob Leas
and was unanimously approved.
Treasurer Report
Financial Statements- Amy provided current Cash Flow, Profit & Loss Statements, bills paid in July and
Balance Sheet for June, 2010 compared to June, 2011. Motion made by Charles Cluskey to approve July
2011 bills, was seconded by Robert Sutton and was unanimously approved.
-Amy informed the board the Cash Flow; Profit & Loss statements do not reflect depreciation values for
water plant, software, office furniture, water hydrants, water mains, and water towers along with other
depreciable items.
-Auditors are scheduled for August week of 22.
Bond interest change- The District was informed by PNC, the CTPWD bond holder, they neglected to
change percent of interest amounts and payments structures to the 1994 and 1997 bonds since 2007. They
are offering to charge the District only 12 months at the increased interest rate and forego the remainder
of the time along with fees. The District asked Jonathon to look into this matter.
CEFCU accounts- Amy reports there are two missing checks from the checking account, in
nonconsecutive order that have not cleared the bank or reported as voided. Stop payments have been
place on the checks and the bank advised closing the account. Motion made by Dave Cusac to close the
account and open a new one with CEFCU, seconded by Robert Sutton and was unanimously approved.
Amy stated the new account will not cost the District any fees to open.
Loan Service- Amy advised the board to open an account in a different bank to hold the loan service fees
until loan payments are due. Motion made by Robert Sutton to open an account at Heartland Bank,
seconded by Bruce Heman and was unanimously approved.
CD Renewal- The 3-month CD is up on August 15th, the board discussed the differences between
renewing for 6 months or another 3 months. Motion made by Robert Sutton to renew the 3-month CD
for another 3 months, seconded by Dave Cusac and was unanimously approved.
Amy’s hours for audit- Amy will be at the District office to help the auditors with information they need.
The board discussed the additional hours needed for the upcoming audit. Motion made by Bruce Heman
to increase Amy’s hours to whatever necessary to help complete the audit, seconded by Jamie Dixon and
was unanimously approved.
District billing report- Lisa informed the board 1925 water bills went out August 1st,
$ 111,379.80 billed usage, $2,831.01 in penalties, $9,630.00 loan service fees, totaling $123,840.81.
Software update- Lisa stated there was difficulties with the hand-held reading device however, was able
to work thru the issues with Neptune and CUSI. They were very helpful and will help in the future to
clear up any issues that may arise.
Late payment policy- Policy stands as stated in Ordinance 2011-3.
Shut off policy- Greg discussed with the board there are no p.m. shut-offs, only during a.m. hours are
water meters shut-off. It has also been District policy to turn water back on during business hours of
business days. The board discussed options for turning meters on in the evening. After discussion the
board decided the policy stands, no changes to the shut-off policy.
Water bill write-offs- Lisa informed the board Di’s Country Kitchen had 500 gallons of usage for 5 days,
charging the diner $140. Commercial water rates are 20,000 gallons for $140. Motion made by Jamie
Dixon to write off the balance of Di’s Country Kitchen account, seconded by Dave Cusac and was
unanimously approved.
Jonathon Heiple
Bond interest- PNC is requesting the 1994 bond interest adjustment with different interest and payment
structure. On the 1997 bond, PNC was required to give a 15 day notice prior to any change. No notice
was given. Jonathon stated he would look at the documents and report to the board as soon as any
information becomes available.
Bankruptcy- The property at 608 Bayside Drive in the White Oak Subdivision has been abandoned. The
owner has filed for bankruptcy. The total due to CTPWD is $270.29 and a lien has been placed on the
property. Jonathon stated the district would have to pay $93 filing fee if they choose to be part of the
bankruptcy hearing with additional charges for legal respresentation. Motion made by Dave Cusac to
write-off the bad debt of $270.29, seconded by Jamie Dixon and was unanimously approved.
District Superintendent Report
Greg Long reports 19,143,000 gallons were pumped in the month of July. The bacterial test was fine and
the Fluoride test was 1.1. Average hardness was 5.1 grains per gallon.
Misc. District status-Water leak at 1210 Olde Farm Road was repaired.
-Mr. Kevin Hale of 298 East Far Hills Drive was billed $900 for one-month water usage. Lisa found his
usage to be 15000 for 3months, his usage for June was 75000. A service line leak was found to be the
reason for increase to the usage. The line has been replaced by Mr. Hale per District policy. Motion was
made by Robert Sutton to split the 60,000 gallons of usage in June, forgive the overage, bill Mr. Hale
5000 gallons for July, seconded by Jamie Dixon and was unanimously approved.
Generator maintenance contract- Greg reported receiving the new Altorfer maintenance agreement for the
generator. The price has been reduced for a total of $7045. The service agreement includes 1 general full
service per year for 5 years at a cost of $1,412 annually. Besides annual lube/oil/ filter, the full service
plan includes one time replacement of the battery and block heater hose, and annual coolant /oil analysis.
Motion made by Robert Sutton to approve the Altorfer maintenance agreement for the Districts generator
to be paid annually, seconded by Dave Cusac and was unanimously approved.
Projects
The District received a letter from the IEPA giving final approval of the dedicated source of revenue.
Board Member Items
The board discussed commercial water rates. The issue will be discussed at October’s meeting giving
time for the board to gather information.
Motion made by Robert Sutton to adjourn the meeting, seconded by Dave Cusac and was unanimously
approved. Meeting adjourned 8:30 pm
Angela Thewlis
Secretary
Next Meeting- September 12, 2011 7pm
Please call to be excused if you are unable to attend.