MINUTES
OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE CATERPILLAR
TRAIL PUBLIC WATER DISTRICT OF WOODFORD COUNTY, ILLINOIS
ON APRIL 11, 2011 AT 7:00 PM AT
404 TEN MILE CREEK ROAD, EAST PEORIA, IL 61611-9240
Present: R. Diestelhorst, C. Cluskey, D. Cusac, J. Dixon, B. Heman, B. Leas, and R. Sutton
Guests: J. Heiple, K. Hannel
(Thewlis, Long,)
The meeting was called to order by the chairman, R. Diestelhorst at 7pm and declared a quorum present.
Minutes- Corrections made to District Superintendent report, grams is changed to grains. Corrections also
made to Board Member Items software costs Civic Systems- $8000, RVS-$4000, and UBPro- $2745.
Motion was made by Dave Cusac to approve March 14, 2010 minutes as amended, seconded by Jamie
Dixon and was unanimously approved.
Treasurer Report
Treasurer and Billing Personnel Resignation-The chairman read the statement of resignation from the
District Treasurer, Rebecca Deitrick and Billing Personnel Sharon Schrock. Motion made by Dave Cusac
to accept Rebecca’s resignation, seconded by Bruce Heman and was unanimously approved. Motion
made by Robert Sutton to accept the resignation of Sharon Schrock, seconded by Bob Leas and was
unanimously approved.
Employee 401K provider- Comparisons were made between the current 401K provider, Penflex and ADP
Services, with not much difference in price. ADP contract requires a fee of $2,188.10 and one full
calendar year with two months free. Motion made by Dave Cusac to transition to ADP for employee
retirement benefits, seconded by Robert Sutton and was unanimously approved.
April Bills- The chairman provided the board with the Treasurer’s report and the April bills.
Motion made by Dave Cusac to pay April bills with addition of bills upon review by the chairman,
seconded by Jamie Dixon and was unanimously approved.
-Area 3, Jan/Feb/Mar we metered 7,166,315 gals; billed $56,914.16 and had 1,910 total active accounts.
A year ago we metered 7,570,888 gal; billed $58,705.11 and had 1,906 total active accounts.
-3-month CD is due May 16th. The board decided to refer this at the May meeting.
Audit Services-The board discussed the current audit services and until further research is done the
discussion was referred to the May meeting.
District Superintendent Report
Greg Long reports 11,886,000 gallons were pumped in the month of March. The bacterial test was fine
and the fluoride test was 1.0. Average hardness was 5.0 grains per gallon.
-Two leaks were repaired 803 Bayside Drive and Rim Road.
Jonathan Heiple
Annual water increase-Ordinance No.2011-2 Adjustments to Rate and Fee Schedules. The annual rate
increase based on the Consumer Price Index will apply July 1, 2011. Jonathan will have the Ordinance
published. Motion made by Bruce Heman to adopt the Ordinance as written, seconded by Robert Sutton.
Farnsworth
IEPA Loan- Kevin is waiting for documentation for finalizations. Kevin is requesting the board authorize
advertising for the bid process to begin. Motion made by Robert Sutton to approve advertising for the
bid packages for the two District projects, seconded by Dave Cusac. Bob Leas-yay, Jamie Dixon-yay,
Charles Cluskey- yay, Bruce Heman-nay.
Board Member Items
District billing software programs- Dick Diestelhorst, Robert Sutton and Greg Long have visited
Princeville, Tremont and Groveland water districts researching their billing software systems. Positive
responses were received from each of these communities. The board is continuing to research CUSI,
RVS, and UBPro billing software options. After discussion RVS was eliminated due to the customer base
size it provides. The board continues to have questions concerning the other two billing candidates’ future
service interfacing, annual upgrades, and yearly maintenance.
Motion made by Jamie Dixon to approve the chairman to approve the software system upon further
investigation, seconded by Dave Cusac and was unanimously approved.
Motion made by Bruce Heman to adjourn the regular meeting, seconded by Bob Leas and was
unanimously approved. Meeting adjourned 8:55 pm
Motion made by Charles Cluskey to Executive Session, seconded by Dave Cusac and was unanimously
approved.
Motion made by Dave Cusac to adjourn Executive Session and resume the regular meeting, seconded by
Bruce Heman and was unanimously approved.
Motion made by Bruce Heman for the chairman to decide the terms and salary for the employee to be
hired for the District Treasurer position, seconded by Dave Cusac and was unanimously approved.
Motion made by Charles Cluskey to adjourn the meeting, seconded by Jamie Cusac and was
unanimously approved. Meeting adjourned 9:25 pm.
Angela Thewlis
Secretary
Next Meeting- May 9, 2011 7pm
Please call to be excused if you are unable to attend.