New York State Society of Radiologic Sciences, Inc.
Mid-year Board Meeting
Saturday, April 1, 2006
Rockville Centre, New York
Present:
William Brennan, President
Linda Condon, Nominating Chair
Diedre Costic, First Vice President
Steve Herrmann, Director
Barbara Neumann, President Elect
Paulette Peterson, Treasurer
Ann T. Verschuuren, Secretary
Joe Whitton, Immediate Past President
Excused:
Anthony DeVito, Second Vice President
Meeting Called to Order at 10:30AM
1. REPORTS
a. President –
1. Review of minutes from winter board meeting –
corrections made.
2. correspondence: ASRT notified us that we are good to go
and things are in the works for affiliate assistance (we
applied for the $2500 assistance for travel to x-ray schools to
recruit new people to the society).
TOM MILLER (DOH) asking for letter of support regarding
part 89 amendments. We sent out a support letter in
response.
ARRT contacted to request to send someone to talk (gratis)
at our annual meeting. They had tried to send us someone
last year but the speaker was not able to make it. They said
they would try to send someone this year so we have an
ARRT update as well as speaker.
MEL THORNHILL- called to request speaker time
(presidents lecture) from him. No response. Diedre will try to
contact him to follow up. Second choice for presidents
lecture is Steve Herrmann.
ATV thank you for flowers sent during recent illness.
b. Treasurer - see attached report with revisions to date.
1. funds are low at this time. Renewals are due to come
in soon.
2. Rooms for ASRT have gone up in fee’s, as well as
registration fee. We need to economize by doubling
up in rooms. We will cancel a king room and double
up with two members in a double room (Bill in Joe’s
room). Barb will also share a room with Paulette.
3. Flights need to be booked as soon as possible, but
the concern was funding in the account. Two airfare
and the registration amounts need to be taken care
of. Airfare needs to be booked asap, because the
amount will only go up – we have until May 1 to get
ASRT reduced rate for conference.
4. No group rates again this year for ASRT, so
registration will be full amount as advertised.
c. Nominating Chair –
Ken Martinucci expressed desire to run. Ken would be a good fit for
director.
Anthony DeVito also contacted but low possibility for involvement
Dominick DeMichele was also contacted but nothing was
confirmed.
Sally Grizoli was also interested in running after serving as
sergeant at arms.
The Board reviewed what positions they would like to run for:
Barbara Neumann will ascend to president
Diedre Costic will run for president elect
Ann Verschuuren will run for 1st VP
Paulette will run for Treasurer
Bill Brennan will become immediate past president
The vacancies are:
2nd VP- Ken Martinucci will be a good fit for this position.
Secretary- ATV can remain on if no one runs
Director – Ask Dominick
Nominating Chair (possibly Sally G. or Frank Marter)
d. Membership – Bob G. was scheduled to send out renewal forms at
end of February… but this has not been done yet. Will be sending
out in the near future. Should this date change if our fiscal year has
changed (renewals sent out in January for the year)?
e. Conference – We booked the Binghamton Holiday Inn Arena.
The weekend of the 10/27 & 28/2006. The Board will meet on
10/26/06. This hotel is not giving us any breaks. ($1,000 for the
conference room for two days and break food is outrageous).
Lunch is average, and the hot served lunch for instillation of officers
2
is more. Hot lunch buffet is not that expensive ($2.00 more), but the
choices are very limited. We can go with a Mexican theme instead.
The idea of looking at another location was brought up. We need a
room that will accommodate seating for 100 for classroom and
another for student room seating for 70 – 150 audience and a front
area in the room for participants. (5940 sq feet).
Registration fee must be increased to cover the increase of the
room. Increase of 10.00 for all registration fee, including students.
In addition, we are charging $2.00 admission fee for bowl. (conf
registration includes pass to student bowl). The admission fee to
the student bowl needs to be mentioned in the registration packet.
No theme party so that people can explore the surrounding sights.
Proposed schedule attached. Still need a few speakers – Cindy
Smith committed but has not been contacted yet to confirm. We
need to contact DOH for update presentation (30 minutes during
the first Business meeting). Dr. B. Daley was contacted and will be
discussing whether he can speak for us. We are setting up some
back up speakers too (trauma & pediatric radiology).
Student bowl – need more time in between end of classes and start
of student bowl, as set up needed time. Dave to send out letter
informing of entrance fee for observers. Registrants to conference
will get pass to enter (ticket) and hand stamp so they can leave and
re-enter. We need strong willed people to monitor entrance. Dave
to get tickets to use specially for this event (yellow – or any other
color that we do not already have for other prize activities). Diedre
will provide the hand stamp for entrance (when giving ticket or $2).
Student conference needs – Diedre will take charge of keeping
student attendance and providing proof of attendance to all
programs who register students for the student conference.
f. Secretary- Prices on safe deposit boxes are:
3” deep x
Bank
Phone # (973)
10”wide X
18” long
Bank of NY
764-4077
$65 + tax
Highland Bank
764-3200
$55 + 3.30 tax
Lakeland Bank
764-3100
$60 + 6% tax
5” deep X
10” wide x
18” long
$90 + tax
$70 + 4.20 tax
$100 + 6% tax
3
Prices on non-climate controlled self storage:
Company
Phone #
Price
Size
Other
(973)
Vernon self 764-7833
$60 mo +
5’ x 5’
Mc/visa $ or check (can
storage
$60 deposit
set up monthly charge)
Affordable
764-2600
$35 mo +
4’x9’
Credit card only
self storage 219-2820
$35 deposit
*Building is insured – contents must be insured for damage or theft
(some homeowners insurances cover – but must notify insurance
company at time of rental)
Recent documents from treasurer, secretary etc. should go into the
safe deposit box. Tax info in 7 year increments should be scanned
onto a disc and put into a safe deposit box. Letters of incorp etc.
should also go into the box. Secretary will scan in current charters
onto a disc and will store. ATV directed to look into Bank of America
for price as that bank has locations through NY state.
Iron Mountain is a company that will archive hard copies. ATV to look
into it and report at next.
ASRT will be contacted to ask how long affiliates need to archive
materials such as finances, memberships, minutes and charter in. Bill
will take care of it. Then the Board will need to determine what
historical information they wish to keep.
Board members need to make a list of the boxes they are currently
keeping in their homes.
2. OLD BUSINESS
a. Bylaws (see attached) revisions made by the Board were typed
into a new document by our director. Deletions, Additions and “no
change” made after ASRT recommendations & Winter Board
meeting decisions.
Director to make changes to the following Typo’s noted & most
current updates and changes:
1. Under student membership (line 4 right side- please
delete crossed out word).
2. Under Section 4: governance - letter C. (line two right
side- delete crossed out word).
3. Under officers: letters E the secretary( second line
right side- delete crossed out word).
4. Under section #2- re-organize so that qualifications
for all positions are listed first and the additional
qualification statements are listed last.
4
5. Under Article VIII- Section 1: take out “elected”
because under vacancies we state that the president
can appoint and this puts us in conflict of our own
bylaws. In addition, the section is only addressing
composition.
6. Under article IX: section #1: first sentence should
indicate the amount of people NYSSS sends to
represent NYSSRS at the ASRT. The second
sentence should be changed to state how the
NYSSRS selects those representatives. EX: As per
the ASRT bylaws, two affiliate delegates and two
alternate will be sent to ASRT to represent the
NYSSRS. Delegates sent to represent the NYSSRS
shall be subject to approval by the Board. The
president & president elect, or their designees, shall
serve as the two delegates sent to ASRT to represent
the NYSSRS. The alternates shall be appointed by
the NYSSRS Board.
7. Under same: take out the number (ie. #1) of alternate
delegates.
8. Under same: the word designee9. Under qualifications D: take out “or health care”.
Board has reviewed the updated bylaws for consistency with the
prior meeting. The above changes will be made and the document
sent to ASRT.
Paulette will send a copy of the ethics statement and the NY state
law regarding registering (FEE) with Attorney Generals office
before conducting fund raising events.
Reinstatement fee needs to be put into P&P
b. affiliate – affiliate assistance progress since the Maryland
meeting…E-mail blasts were difficult to execute and we are having
problems with our web site so we did not send out a current blast
until we fixed our web site. (which as of today we are ready to doas the web site has been fixed).
c. part 89- revisions to the document were made as per our last
discussion and things were reported to nurses assoc. Bill reports
that he spoke to Tom Miller and the time for comment is drawing to
a close. They asked for support letters (we sent one). We should
hear shortly what the next step is. Bill will contact the DOH again to
get further update before our next meeting.
3. NEW BUSINESS
5
a. ASRT –
RESOLUTIONS1. 05-3.03b Image Evaluation- by RT or MD. Not
acceptable as it was too restricted. Recommended to
include: appropriately educated & competent
personnel. Further revised to: JCAHO language:
registered or licensed practitioner, technologist or
LXMO. NYSSRS Board recommends ADOPTION.
2. 05-3.14a Re-title of RT aids etc.- call them “Radologic
Technologist assistant” NYSSRS Board recommends
NON-ADOPTION
3. 05-3.14b Re-title of RT aids etc. – call them
“Technical assistant & Aids in radiologic sciences” as
an intro to rad sciences careers. NYSSRS
recommends ADOPTION
4. 06-3.01b RA vs. RPA issue- develop a white paper
was initial resolution but it was a moot point as the
white paper was already done. ASRT should work
with RPA group to unify the profession. NYSSRS
recommends ADOPTION.
5. 06-3.02a initially written as recognition of RPA & RA
as advanced practice professions equitably– rewritten
as reorganization of RA as the advanced practice only
(through ARRT certification exam). NYSSRS
recommends ADOPTION.
6. 06-3.03 Documentation of shielding/dose etc. for
CT’s- resolution went back to committee (NYSSRS
recommends NON-ADOPTION). This will be brought
up in the house for further discussion.
7. 06-3.04 LMXO scope of practice- must follow the
ASRT curriculum guide. NYSSRS recommends
ADOPTION.
8. 06-3.05- SUNSET: NYSSRS support.
9. 06-3.06 CVT qualifications: CCI terminology is not
recognized by the ASRT so this term is being
removed- NYSSRS recommends ADOPTION.
10. 06-3.07 Registration of Hybrid professions- NYSSRS
recommends ADOPTION.
11. 06-3.08 Request of radiologic exam(s) by non-MD’s
required a (JCAHO) terminology change to licensed
independent practitioner. NYSSRS recommends
ADOPTION.
12. 06-3.09 ASRT is not a Collective Bargaining Unit- but
will strive to provide resources for education on such.
NYSSRS is not in consensus, as statement is written.
(Drop providing resources or change to provide
information).
6
13. 06-3.10 profession not to be listed in trade school
publications. NYSSRS recommends ADOPTION.
14. 06-3.11 Define RT in position statements (rather just
in Bylaws). NYSSRS recommends ADOPTION.
15. 06-3.12 Injection contrast & other medications by
licensed radiographer under indirect supervision of
licensed practitioner or radiologist - NYSSRS is not
in consensus as written (other medications needs to
be defined- urgent meds is ok – other meds is not).
16. 06-3.13 SUNSET: NYSSRS support.
17. 06-2.01b DR/CR education - (deleted last line of “a”)
NYSSRS recommends ADOPTION.
18. 06-2.02 withdrew
19. 06-2.03 Supporting degree requirements that
JRCERT has established – NYSSRS recommends
ADOPTION.
20. 06-2.04 SUNSET: NYSSRS supports
21. 06-2.05 Upper division course work should include
specialty modality information (not limited to..)
NYSSRS not in consensus, as written. (curricula does
not exist to support the ideals expressed- resolution is
premature).
22. 06-2.06 revise all statements to use updatede
terminology related to standards of education &
regulation of rad sci- (terminology clean up)
23. 06-2.07 RA defined by ASRT in cooperation with
ARRT & ACR established professional path.
NYSSRS recommends NON- ADOPTION. (restraint
of trade issues that were raised for US & their
“equivalent” accrediting exams exist again).
24. 06-2.08 SUNSET: NYSSRS supports
25. 06-2.09 curriculum for LMXO should be followed.
NYSSRS recommends ADOPTION.
26. 05-1.04 RT pledge. NYSSRS recommends NONADOPTION. (REDUNCANCY: everything is already in
code of ethics)
27. 05-1.05 ASRT will be the governing professional
organization for RPA & PA. NYSSRS recommends
NON-ADOPTION.
28. 06-1.01 SUNSET: NYSSARS supports.
29. 06-1.02 Patient care partnership instead of bill of
rights. NYSSRS recommends ADOPTION.
30. 06-1.03 External agencies using “institutional
licensure” position statement….ASRT OPPOSES
INSTITUTIONAL LICENSURE (ie. ASRT opposes
institutional licensure of RT’s). NYSSRS
recommends ADOPTION.
7
31. 06-1.04 Quality of care in health care to match ideals
expressed in CARE bill. NYSSRS recommends
ADOPTION
32. 06-1.05 Shared responsibility of the RT and the
employer to provide safe, efficient etc. work
environment. NYSSRS recommends ADOPTION.
33. 06-1.06 revision of the support for quality standards
act. NYSSRS recommends ADOPTION.
34. 06-1.07 Support for ALARA principles. NYSSRS
recommends ADOPTION.
B. ASRT Bylaws- information on the web was very informative. New
bylaws changes are complicated and there are many questions raised by the
NYSSRS Board. Issues were tabled until questions could be asked in open
forum.
ATV to look up in Roberts rules: Boards under 12 members can have the
chairman vote.
C. Web page- blue host was looked into and it is only a slightly more
expensive service. It has a few new features that will better manage our site.
Our current web page is back up and working better. Our data base needs
to be updated so that the membership application can be done on line. (people
can currently print out the application as they always did). Members will be able
to renew and join (pay) on line through pay pal.
Our membership database can be transferred into the new site, or we can
start anew with the current renewals.
Sub domain has been created with all of us having passwords. All of our
documents will be stored here in the future so that the Board will be able to
access these documents.
We are now able to ask the ASRT to send out a blast.
D. 2007 Conference – Rochester NY was discussed (we have not been
there in at least 10 years). Paulette will look at the area (as well as looking
at having the conference at a college across the street from hotel(s)).
Corning Holiday Inn was also discussed. Paulette will communicate her
discoveries by e-mail so we can make some decisions prior to the Fall
2006 conference (possibly announcing the location for next year at this
meeting).
E. Committee reports – requesting that all committee reports be sent to
the secretary via e-mail so they can be stored electronically with the
reports.
8
F. Bank change- Paulette is experiencing poor service from our current
bank (Chase) so she is requesting a bank change (Citizens). The
Board reached consensus with this proposal. Paulette will not
transfer all funds as she is waiting for checks to clear.
G. FUNDRAISING - Paulette reports low funding with an increase cost of
ASRT. Fundraiser ideas such as selling ads (vendors, schools,
societies, local businesses & selling T-shirt/bags.
H. CURRICULUM GUIDE UPDATE- Limited books available for the new
curriculum was discussed. Enlarging curriculum with no increase in
the length of programs was also brought up. CT is an advanced
ARRT credentialing why is it in the primary curricula? (to include CT
for student radiographers which is several pages of objectives). Is
CT entry level skill now? Will they require lab activities or will CT be
a clinical room rotation only?
I. DONATION TO CONFERENCE - ATV reports a box of MHSRT pens
that can be donated to NYSSRS for the annual meeting.
J. ASRT CONFERENCE SCHEUDLE- took a look at the schedule of
events as posted on the delegate web site. Question: what is the
“Discussion with affiliate leaders” that is scheduled for Sunday @
4P? Bill to contact ASRT to find out his responsibility for this event.
Will e-mail board members when he knows more.
Meeting adjourned at 5:50PM
Respectfully submitted,
Ann T. Verschuuren, M.Ed.,R.T.(R)(M)
Secretary
9
Mid- year MEETING SUMMARY / ACTION (TASKS)
ATTENTION
ISSUE
Bill
Bill
Linda
Bob G.
f/u ARRT speaker
F/U Mel T. for prez lecture
F/U with Dominik D. for nominations slate
Q: Should we change the date we send out
renewals so that it matches the fiscal year of Jan –
Dec? How would that impact our finances (we may
have better knowledge of our monies before
planning our annual conference in the spring).
Look for other places for our annual conference –
see minutes for requirements.
F/U with Cindy Smith to speak in Oct
Send out info gallery fee for student bowl. (see
minutes for details)
Buy tickets (yellow or some other color we are not
using for raffles) to use as entrance passes. One
will be inserted into each conference badge (on the
back) to allow entrance into the student bowl (as
part of the conference fee).
Take care of obtaining a stamp and stamp pad to
hand stamp those presenting tickets to the student
bowl (to facilitate leaving and returning without
fraud).
Will take care of developing a means of taking
student attendance at the student break out
lectures. One attendance form will be copied and
sent to each program after the conference to allow
programs to keep track of their students.
Scan 7 years worth of financials onto a CD disc to
keep in safe deposit box.
Current Charter info put onto a CD disc for use in
safe deposit box.
Look into IRON MOUNTAIN for hard copy storage
Ask ASRT how long we need to keep records
before we determine what goes into safe deposit
box.
Bring a comprehensive list of the documents or
boxes you have at home that belong to NYSSRS
official business.
Make the changes to the bylaws typos we identified
in the minutes.
Send a copy of the ethics statement and the NY
state law regarding registering (FEE) with Attorney
Generals office before conducting fund raising
events. (we did not say where to send them – I was
ALL
Paulette
Dave G.
Dave G.
Diedre
Diedre
Paulette
Ann
Ann
bill
ALL
Director
(Steve)
Paulette
CHECK OFF
WHEN DONE
10
Ann
Bill
ATV
Bob G /
Paulette
ALL
Paulette
ALL
Paulette
Ann
Bill
assuming it was to the board members).
Reinstatement fees need to be put into P&P (I think
I have that stuff – and where do you want me to put
it exactly and how much are the fees?)
Contact DOH for further part 89 updates since this
meeting.
look up in Roberts rules: Boards under 12
members can have the chairman vote.
Our database needs to be updated so we can do
online membership apps
Sub database has been created for NYSSRS board
members only- Paulette to up date us when we are
good to go.
2007 – conference site – Rochester. Look into it
and report to us via-email so we can make
decisions at the next meeting in October.
Committee reports must be sent to secretary prior
to the meeting so we can begin to archive things in
a modern and paperless manner. (if you do it late
you may bring a paper copy with you to the
meeting…but still send it to secretary electronically).
F/U on bank change when all outstanding checks
clear and you feel the time is right.
Get MHSRT pens out of attic for Oct conference
(someone remind ann in September or October!!)
Contact ASRT – what is “discussion with affiliate
leaders” on the conference agenda? Will we need
to research anything and be abreast of issues? Is it
an open meeting (gallery) or closed meeting (only
affiliate delegates)????? E-mail the board with your
findings.
11