Cost Approval
OVERVIEW .......................................................................................................... 2
Helpful Hints ................................................................................................................................................. 2
RESPONSIBILITIES............................................................................................. 3
COMMENTS ENTRY ............................................................................................ 5
JORDACHE NY COST SHEET OPTIONS ......................................................... 11
Rejecting Costs ............................................................................................................................................11
Approving Costs ..........................................................................................................................................12
Applying Duty Rates ................................................................................................................................13
APPENDIX ......................................................................................................... 20
Pro-Forma Examples: .................................................................................................................................20
MX1 - Iron Will Standard Cost Sheet.......................................................................................................20
MX2 - JRA Yucatan Standard Cost Sheet ................................................................................................23
HKC - Iron Will Standard Cost Sheet (HK) .............................................................................................26
DMP - Domestic/Outside Contractor Cost Sheet .....................................................................................29
1
Cost Approval
OVERVIEW
The RLM Cost Approval module provides the ability to review, reject or approve cost
data submitted by inter-company vendors. There is a Comment Entry feature which
allows for the communication of questions, issues and reasons for rejection between the
maker, vendor & purchaser. Additional features include the ability to retrieve and
calculate duty charges and to print cost documents, i.e. cost sheets, OPA’s and contracts.
Helpful Hints



Use the <Tab> key to move through the entry fields.
Use the <OK> key when you complete the required field entries and want to
process your work and move to the next screen.
The Search/List Table key is available in specific fields to display and select
information previously entered in the system’s master tables. For example, you
can display the Selling Division Selection window by moving the cursor to the
division field, right-click and then left-click on Search/List Table. Fields that
allow selection window inquiries are color-coded yellow on the screen. In this
guide, fields that allow selection inquiries are marked with this <?> symbol.
2
Cost Approval
RESPONSIBILITIES
The Production Dept. is responsible for approving the cost sheets in a relatively timely
matter.
Responsibilities by division are as follow:












03
05
07
10
11
12
13
14
15
16
18
19












20
21
22
23
24
25
26
27
36
37
38
40

46








51
56
65
81
82
83
85
86
JORDACHE PETITE:
PLUS SIZES:
JORDACHE YOUNG MENS:
JORDACHE JUNIOR:
U.S.P.A MENS:
U.S.P.A BOYS:
JORDACHE INTL’ LTD.:
JORDACHE PRIVATE BRANDS:
STEVE MADDEN JR JORDACHE:
MISSY CREATIONS:
BLUE STAR:
APPAREL MFG:
o Sandra Holmes
JUNIORS JORDACHE VINTAGE:
U.S.P.A LADIES:
U.S.P.A GIRLS:
U.S.P.A BIG & TALL:
JUST BOYS:
CHILDRENS:
U.S.P.A LADIES PLUS:
U.S.P.A MISSY:
GASOLINE JUNIORS:
GASOLINE KIDS:
GSL:
KIKIT:
o Daniel Esses
DITTO APPAREL OF CA.:
o Jimmy Jones, Teresa Trichel
TIGNAH INTL’:
SPORTSWEAR INTL’:
JEANJER INTL’:
FUBU JUNIORS SPORT:
FUBU GIRLS SPORT:
FUBU PLUS SIZES SPORT:
FUBU HARLEM GLOBE TROTTERS:
FUBU CLASSIC JUNIORS:
3
Cost Approval


87 FUBU CLASSIC GIRLS:
88 FUBU CLASSIC PLUS:
4
Cost Approval
COMMENTS ENTRY
1. Double left-click on the NEW YORK INTER-COMPANY COSTING main
menu. The UNCONFIRMED ORDERS PENDING COST SHEET ENTRY
screen is displayed.
5
Cost Approval
2. Key-in:
 Contractor #<?>
 Related maker contractor #s are:
o 800055 = AJICO
o 800010 = J.A.R KENYA (EZP) LTD.
o 800058 = J.R.A. PHILLIPINES
o 801656 = MEXICO JRA YUCATAN .SA.
o 800619 = MKLEN
o 800060 = MOROCCO JRA
 Non-related maker contractor #s are:
o 900022 = AIHL
o 900023 = AIHL (DITTO)
o 892241 = FOUR NINETY-EIGHT LTD(HK)
o 892932 = JIL
o 900021 = JIL (DITTO)
o 893059 = KMS DESIGNS LIMITED
o 900019 = KMS DESIGNS LTD. (DITTO)
o 800073 = MG OVERSEAS LTD.
o 800797 = MG OVERSEAS LTD. (DITTO
o 900020 = 498 LIMITED (HK) DITTO
 Or, left-click on Functions, then left-click on the option (or press
the designated function key) to Display Orders for All
Contractors.
 User PO#<?> (optional)
o If the User PO# is left blank then all FGPOs for that contractor will be
displayed.
3. Left-click <OK>. All finished goods purchase orders that meet the selection
criteria will be displayed.
6
Cost Approval
7
Cost Approval
Note: To view additional details per USER PO#, left-click on Functions, then left-click
on the option (or press the designated function key) for More Data. The vendor, maker,
system assigned PO# (company, division, PO#) and order date are displayed.
4. Right-click on the row, then left-click on Update/Read Comments.
8
Cost Approval
5. Key-in new comment and left-click <OK>, then left-click <Return>. The
UNCONFIRMED ORDER PENDING COST SHEET ENTRY screen returns.
9
Cost Approval
Once a comment is entered the User PO# is highlighted. The comment will immediately
appear for the manufacturing company to see. Comments can be entered as many times
as needed by both, the manufacturing company and Jordache New York.
10
Cost Approval
JORDACHE NY COST SHEET OPTIONS
Jordache New York can review the manufacturing companies ‘above the line’ costs and
at this point:
 Reject the manufacturing companies ‘above the line’ costs.
 Approve the manufacturing companies ‘above the line’ costs and apply ‘below
the line’ costs.
Rejecting Costs
6. From the UNCONFIRMED ORDERS PENDING COST SHEET ENTRY screen,
right-click on the row, then left-click on Reject Cost.
 The cost sheet will disappear from Jordache New York’s screen and reappear
in the manufacturing company with the status Cost Rejected.
Note: Comments should be posted prior to rejecting a cost sheet so that the
manufacturing companies know what to adjust.
11
Cost Approval
Approving Costs
7. From the UNCONFIRMED ORDERS PENDING COST SHEET ENTRY screen,
right-click on the row, then left-click on Update Cost.
12
Cost Approval
Applying Duty Rates
8. From the Functions menu, left-click on the option (or press the designated
function key) to Select Duty Rates Based on Item’s Input Category.
13
Cost Approval
9. If no duty is required based on the FGPO type, a window message will appear.
Left-click <OK> to remove message.
 If duty is required based on the FGPO type, the Duty Rates will now be added
to the cost sheet.
14
Cost Approval
10. From the Functions menu, left-click on the option (or press the designated
function key) to Recalculate Cost Sheet. ‘Below the line’ costs will now be
added to the cost sheet.
15
Cost Approval
11. From the Functions menu, left-click on the option (or press the designated
function key) to Update the Cost Sheet.
16
Cost Approval
12. Left-click on Update/Approve.
17
Cost Approval
13. Left-click on Finalize/Update BOM.
18
Cost Approval
The UNCONFIRMED ORDERS PENDING COST SHEET ENTRY screen returns with
the FGPO status ‘APPROVED’.
19
Cost Approval
APPENDIX
Pro-Forma Examples:
MX1 - Iron Will Standard Cost Sheet
20
Cost Approval
21
Cost Approval
22
Cost Approval
MX2 - JRA Yucatan Standard Cost Sheet
23
Cost Approval
24
Cost Approval
25
Cost Approval
HKC - Iron Will Standard Cost Sheet (HK)
26
Cost Approval
27
Cost Approval
28
Cost Approval
DMP - Domestic/Outside Contractor Cost Sheet
29
Cost Approval
30
Cost Approval
31