M/s. ________________________
____________________________
____________________________
RE:
INVITATION OF TENDER FOR _________________________________
Dear Sirs,
We are pleased to invite your sealed tenders for the item mentioned above. In case of more
than one tender separate form should be furnished. The other terms and conditions of tender
are as follows:1)
SUBMISSION OF TENDER
a) The tender may be dropped in the tender box marked as “Tender Box” placed in the
Purchase Section of Airport Hotel before 16-02-2016. Tender received after
stipulated date and time shall not be considered. The company will not be
responsible for postal delays. The decision of Executive Director, SRL in this respect
shall be final and binding.
2)
SECURITY DEPOSIT
a) Insurance company having atleast AA rating from PACRA/JCR in favour of the
Employer valid for a period 28 days beyond the Bid Validity date. The amount
equivalent to 2% of the tender value as Security Deposit/Performance Guarantee
(Refundable). The security deposit/performance guarantee will be held by us until
the satisfactory completion of the contract, subject to adjustment of losses and
expenses incurred by the M/s. Skyrooms (Private) Limited, Airport Hotel, in result of
the failure to fulfill all or any of the terms and conditions of the contract by the
contractor. No interest will be paid on the sum of security deposit/performance
guarantee.
b)
3)
Security Deposit in any other shape shall not be accepted. Earnest Money/Security
Deposited against a running contract (S) shall not be considered as Security
Deposit. Tenders without Security Deposit shall not be considered.
TENDER FORMS
The tender/quotation should be submitted on the attached Form (s) duly filled in
and signed by the authorized person of the tenderers. No tender will be entertained if
it is not submitted on the attached Form (s) and without Pay Order as Security
Deposit and Earnest Money as Stated above.
4)
PRICES
a)
The prices quoted must be net as per accounting unit as shown in the Form (s) to
tender inclusive of all duties, taxes, packing and free delivery to out stores at
Airport/Airport Hotel.
Page 1 of 26
b)
c)
5)
The Prices must be stated for each item separately both in words and figures in
Pak-rupees.
The prices mentioned in the Form (s) will be treated as firm, final and good.
QUANTITIES
Quantities mentioned in the Form (s) are estimated consumption, which will be
delivered as per our requirement from time to time. The quantities are liable to be
increased of decreased depending on our actual consumption.
6)
DELIVERY OF MATERIAL
Material will have to be delivered strictly as per delivery schedule mentioned in
Purchase Order or as stipulated in the Contract failing which Late Delivery Charges
will be deducted for each delivery received late or item will be purchased from other
sources at the risk cost of the defaulting supplier/contractor.
7)
INSPECTIONS
All deliveries will be subject to inspections by the Receiving Committee at our stores
and will be accepted, if found according to our order. Deliveries rejected by the
Receiving Committee must be removed from the stores and replaced immediately by
the contractor, failing which these will be purchased at Contractor’s risk and
expenses, without any further notice.
8)
VALIDATION OF TENDER/OFFER RATES
The prices quoted by the tenderers shall be valid for a period of one year from the
date of opening and under no circumstances the revision of rates shall be entertained
within the aforesaid tenure.
9)
ACCEPTANCE OF TENDER
The Skyrooms (Private) Limited (Airport Hotel) do not pledge themselves to accept
the lowest tender and reserve the right to accept or reject any or all
tenders/quotations, divide business among more than on supplier or accept the
tenders at rates in lowest individual items or extend the date of opening without
assigning any reason.
(MASOOM FARUQUI)
MANAGER PURCHASE
Instruction to Bidders
a. Tender Schedule (s).
b. Undertaking-I (Specimen).
c. Draft Agreement
d. Integrity Pact
e. Evaluation Criteria
Page 2 of 26
INSTRUCTIONS TO BIDDERS
(Note: These Instructions to Bidders along with Bidding Data will not be part of the
Contract
and will cease to have effect once the contract is signed.)
A. GENERAL
IB.1 Scope of Bid
1.1
The Employer as defined in the Bidding Data hereinafter called “the
Employer” wishes to receive bids for the construction and completion of works
as described in these Bidding Documents, and summarized in the Bidding
Data hereinafter referred to as the “Works”.
1.2
The successful bidder will be expected to complete the Works within the time
specified in Appendix-A to Bid.
IB.2 Source of Funds
2.1
Deleted
IB.3 Eligible Bidders
3.1
Deleted
IB.4 One Bid per Bidder
4.1
Deleted
IB.5 Cost of Bidding
5.1
The bidders shall bear all costs associated with the preparation and
submission of their respective bids and the Employer will in no case be
responsible or liable for those costs, regardless of the conduct or outcome of
the bidding process.
IB.6 Site Visit
6.1
Deleted
6.2
The bidders and any of their personnel or agents will be granted permission
by the Employer to enter upon his premises and lands for the purpose of such
inspection, but only upon the express condition that the bidders, their
personnel and agents, will release and indemnify the Employer, his personnel
and agents from and against all liability in respect thereof and will be
responsible for death or personal injury, loss of or damage to property and
any other loss, damage, costs and expenses incurred as a result of such
inspection.
B. BIDDING DOCUMENTS
IB.7 Contents of Bidding Documents
7.1
The Bidding Documents, in addition to invitation for bids, are those stated
below and
should be read in conjunction with any Addenda issued in accordance with
Clause B.9.
1. Instructions to Bidders.
2. Bidding Data.
3. General Conditions of Contract, Part-I (GCC).
4. Particular Conditions of Contract, Part-II (PCC).
5. Specifications – Special Provisions.
6. Specifications - Technical Provisions.
Page 3 of 26
7. Form of Bid & Appendices to Bid.
8. Bill of Quantities (Appendix-D to Bid).
9. Form of Bid Security.
10. Form of Contract Agreement.
11. Forms of Performance Security and Mobilization Advance
Guarantee/Bond.
12. Drawings.
7.2
The bidders are expected to examine carefully the contents of all the above
documents. Failure to comply with the requirements of bid submission will be
at the Bidder’s own risk. Pursuant to Clause IB.26, bids which are not
substantially responsive to the requirements of the Bidding Documents will be
rejected.
IB.8 Clarification of Bidding Documents
8.1
Any prospective bidder requiring any clarification (s) in respect of the Bidding
Documents may notify the Employer in writing at the Employer’s address
indicated in the Invitation for Bids. The Employer will respond to any request
for clarification which he receives earlier than 28 days prior to the deadline for
submission of bids. Copies of the Employer’s response will be forwarded to all
purchasers of the Bidding Documents, including a description of the enquiry
but without identifying its source.
IB.9 Amendment of Bidding Documents
9.1
At any time prior to the deadline for submission of bids, the Employer may, for
any reason, whether at his own initiative or in response to a clarification
requested by a prospective bidder, modify the Bidding Documents by issuing
addendum.
9.2
Any addendum thus issued shall be part of the Bidding Documents pursuant
to Sub Clause 7.1 hereof and shall be communicated in writing to all
purchasers of the Bidding Documents. Prospective bidders shall acknowledge
receipt of each addendum in writing to the Employer.
9.3
To afford prospective bidders reasonable time in which to take an addendum
into account in preparing their bids, the Employer may extend the deadline for
submission of bids in accordance with Clause IB.20
C. PREPARATION OF BIDS
IB.10 Language of Bid
10.1 The bid and all correspondence and documents related to the bid exchanged
by a bidder and the Employer shall be in the bid language stipulated in the
Bidding Data and Particular Conditions of Contract. Supporting documents
and printed literature furnished by the bidders may be in any other language
provided the same are accompanied by an accurate translation of the relevant
parts in the bid language, in which case, for purposes of evaluation of the bid,
the translation in bid language shall prevail.
IB.11 Documents Accompanying the Bid
11.1 Each bidder shall:
(a)
submit a written power of attorney authorizing the signatory of the bid
to act for and on behalf of the bidder;
(b)
update the information indicated and listed in the Bidding Data and
previously submitted with the application for prequalification, and
Page 4 of 26
(c)
continue to meet the minimum criteria set out in the prequalification
documents which as a minimum, would include the following:
(i)
Evidence of access to financial resources alongwith average
annual construction turnover;
(ii)
Financial predictions for the current year and the two following
years including the effect of known commitments;
(iii)
Work commitments since prequalification;
(iv)
Current litigation information; and
(v)
Availability of critical equipment and
furnish a technical proposal taking into account the various Appendices
to Bid
11.2
the
specially the following:
Appendix-E to Bid Proposed Construction Schedule
Appendix-F to Bid Method of Performing the Work
Appendix-G to Bid List of Major Equipment
Appendix-K to Bid Organization Chart for Supervisory Staff
and other pertinent information such as mobilization programme etc;
Bids submitted by a joint venture of two (2) or more firms shall comply with
following requirements:
(a)
the bid and in case of a successful bid, the Form of Contract
Agreement shall
be signed so as to be legally binding on all partners;
(b)
one of the joint venture partners shall be nominated as being in charge;
and this authorization shall be evidenced by submitting a power of
attorney signed by legally authorized signatories of all the joint venture
partners;
(c)
the partner-in-charge shall always be duly authorized to deal with the
Employer regarding all matters related with and/or incidental to the
execution of Works as per the terms and Conditions of Contract and in
this regard to incur any and all liabilities, receive instructions, give
binding undertakings and receive payments on behalf of the joint
venture;
(d)
all partners of the joint venture shall at all times and under all
circumstances be liable jointly and severally for the execution of the
Contract in accordance with the Contract terms and a statement to this
effect shall be included in the authorization mentioned under SubPara(b) above as well as in the Form of Bid and in the Form of
Contract Agreement (in case of a successful bid); and
(e)
a copy of the agreement entered into by the joint venture partners shall
be submitted with the bid stating the conditions under which it will
function, its period of duration, the persons authorized to represent and
obligate it and which persons will be directly responsible for due
performance of the Contract and can give valid receipts on behalf of
the joint venture, the proportionate participation of the several firms
forming the joint venture, and any other information necessary to
permit a full appraisal of its functioning.
Page 5 of 26
No amendments / modifications whatsoever in the joint venture
agreement shall be agreed to between the joint venture partner without
prior written consent of the Employer.
11.3 Bidders shall also submit proposals of work methods and schedule, in
sufficient detail to demonstrate the adequacy of the Bidders‟ proposals to
meet the technical specifications and the completion time referred to in SubClause 1.2 hereof.
IB.12 Bid Prices
12.1 Unless stated otherwise in the Bidding Documents, the Contract shall be for
the whole of the Works as described in Sub-Clause 1.1 hereof, based on the
unit rates and / or prices submitted by the bidder.
12.2 The bidders shall fill in rates and prices for all items of the Works described in
the Bill of Quantities. Items against which no rate or price is entered by a
bidder will not be paid for by the Employer when executed and shall be
deemed covered by rates and prices for other items in the Bill of Quantities.
12.3 All duties, taxes and other levies payable by the Contractor under the
Contract, or for any other cause, as on the date 28 days prior to the deadline
for submission of bids shall be included in the rates and prices and the total
Bid Price submitted by a bidder. Additional / reduced duties, taxes and levies
due to subsequent additions or changes in legislation shall be reimbursed /
deducted as per Sub-Clause 70.2 of the General Conditions of Contract PartI.
12.4 The rates and prices quoted by the bidders are subject to adjustment during
the performance of the Contract in accordance with the provisions of Clause
70 of the Conditions of Contract. The bidders shall furnish the prescribed
information for the price adjustment formulae in Appendix-C to Bid, and shall
submit with their bids such other supporting information as required under the
said Clause.
IB.13 Currencies of Bid and Payment
13.1 The unit rates and the prices shall be quoted by the bidder entirely in Pak
rupees. A bidder expecting to incur expenditures in other currencies for inputs
to the Works supplied from outside the Employer‟s country (referred to as the
“Foreign Currency Requirements”) shall indicate the same in Appendix-B to
Bid. The proportion of the Bid Price (excluding Provisional Sums) needed by
him for the payment of such Foreign Currency Requirements either (i) entirely
in the currency of the Bidder‟s home country or, (ii) at the bidder‟s option,
entirely in Pak rupees provided always that a bidder expecting to incur
expenditures in a currency or currencies other than those stated in (i) and (ii)
above for a portion of the foreign currency requirements, and wishing to be
paid accordingly, shall indicate the respective portions in his bid.13.2 The
rates of exchange to be used by the bidder for currency conversion shall be
the TT&OD Selling Rates published or authorized by the State Bank of
Pakistan prevailing on the date 28 days prior to the deadline for submission of
bids. For the purpose of payments, the exchange rates used in bid
preparation shall apply for the duration of the Contract.
IB.14 Bid Validity
Page 6 of 26
14.1
Bids shall remain valid for the period stipulated in the Bidding Data after the
Date of Bid Opening specified in Clause IB.23.
14.2 In exceptional circumstances, prior to expiry of the original bid validity period,
the Employer may request that the bidders extend the period of validity for a
specified additional period which shall in no case be more than the original bid
validity period. The request and the responses thereto shall be made in
writing. A bidder may refuse the request without forfeiting his Bid Security. A
bidder agreeing to the request will not be required or permitted to modify his
bid, but will be required to extend the validity of his Bid Security for the period
of the extension, and in compliance with Clause IB.15 in all respects.
IB.15 Bid Security
15.1 Each bidder shall furnish, as part of his bid, a Bid Security in the amount
stipulated in the Bidding Data in Pak Rupees or an equivalent amount in a
freely convertible currency.
15.2 The Bid Security shall be, at the option of the bidder, in the form of Deposit at
Call or a Bank Guarantee issued by a Scheduled Bank in Pakistan or from a
foreign bank duly counter guaranteed by a Scheduled Bank in Pakistan or an
insurance company having atleast AA rating from PACRA/JCR in favour of
the Employer valid for a period 28 days beyond the Bid Validity date.
15.3 Any bid not accompanied by an acceptable Bid Security shall be rejected by
the Employer as non-responsive.
15.4 The bid securities of unsuccessful bidders will be returned as promptly as
possible, but not later than 28 days after the expiration of the period of Bid
Validity.
15.5 The Bid Security of the successful bidder will be returned when the bidder has
furnished the required Performance Security and signed the Contract
Agreement.
15.6 The Bid Security may be forfeited:
(a)
if the bidder withdraws his bid except as provided in Sub-Clause 22.1;
(b)
if the bidder does not accept the correction of his Bid Price pursuant to
Sub-Clause 27.2 hereof; or
(c)
In the case of successful bidder, if he fails within the specified time
limit to:
(i)
furnish the required Performance Security; or
(ii)
sign the Contract Agreement.
IB.16 Alternate Proposals by Bidder
16.1 Should any bidder consider that he can offer any advantages to the Employer
by a modification to the designs, specifications or other conditions, he may, in
addition to his bid to be submitted in strict compliance with the Bidding
Documents, submit any Alternate Proposal(s) containing (a) relevant design
calculations; (b) technical specifications; (c) proposed construction
methodology; and (d) any other relevant details / conditions, provided always
that the total sum entered on the Form of Bid shall be that which represents
complete compliance with the Bidding Documents.
16.2 Alternate Proposal(s), if any, of the lowest evaluated responsive bidder only
may be considered by the Employer as the basis for the award of Contract to
such bidder.
IB.17 Pre-Bid Meeting
Page 7 of 26
17.1
The Employer may, on his own motion or at the request of any prospective
bidder(s), hold a pre-bid meeting to clarify issues and to answer any questions
on matters related to the Bidding Documents. The date, time and venue of
prebid meeting, if convened, is as stipulated in the Bidding Data. All
prospective bidders or their authorized representatives shall be invited to
attend such a prebid meeting.
17.2 The bidders are requested to submit questions, if any, in writing so as to
reach the Employer not later than seven (7) days before the proposed prebid meeting.
17.3 Minutes of the pre-bid meeting, including the text of the questions raised and
the replies given, will be transmitted without delay to all purchasers of the
Bidding Documents. Any modification of the Bidding Documents listed in SubClause 7.1 hereof which may become necessary as a result of the pre-bid
meeting shall be made by the Employer exclusively through the issue of an
Addendum pursuant to Clause IB.9 and not through the minutes of the pre-bid
meeting.
17.4 Absence at the pre-bid meeting will not be a cause for disqualification of a
bidder.
IB.18 Format and Signing of Bid
18.1 Bidders are particularly directed that the amount entered on the Form of Bid
shall be for performing the Contract strictly in accordance with the Bidding
Documents.
18.2 All appendices to Bid are to be properly completed and signed.18.3 No
alteration is to be made in the Form of Bid nor in the Appendices thereto
except in filling up the blanks as directed. If any such alterations be made or if
these instructions be not fully complied with, the bid may be rejected.
18.4 Each bidder shall prepare by filling out the forms completely and without
alterations one (1) original and number of copies, specified in the Bidding
Data, of the documents comprising the bid as described in Clause IB.7 and
clearly mark them “ORIGINAL” and „COPY” as appropriate. In the event of
discrepancy between them, the original shall prevail.
18.5 The original and all copies of the bid shall be typed or written in indelible ink
(in the case of copies, Photostats are also acceptable) and shall be signed by
a person or persons duly authorized to sign on behalf of the bidder pursuant
to Sub- Clause 11.1(a) hereof. All pages of the bid shall be initialed and
stamped by the person or persons signing the bid.
18.6 The bid shall contain no alterations, omissions or additions, except to comply
with instructions issued by the Employer, or as are necessary to correct errors
made by the bidder, in which case such corrections shall be initialled by the
person or persons signing the bid.
18.7 Bidders shall indicate in the space provided in the Form of Bid their full and
proper addresses at which notices may be legally served on them and to
which all correspondence in connection with their bids and the Contract is to
be sent.
18.8 Bidders should retain a copy of the Bidding Documents as their file copy.
D. SUBMISSION OF BIDS
Page 8 of 26
IB.19 Sealing and Marking of Bids
19.1 Each bidder shall submit his bid as under:
(a)
ORIGINAL and each copy of the Bid shall be separately sealed and put
in separate envelopes and marked as such.
(b)
The envelopes containing the ORIGINAL and copies will be put in one
sealed envelope and addressed / identified as given in Sub- Clause
19.2 hereof.
19.2 The inner and outer envelopes shall:
(a)
be addressed to the Employer at the address provided in the Bidding
Data;
(b)
bear the name and identification number of the contract as defined in
the Bidding Data; and
(c)
provide a warning not to open before the time and date for bid opening,
as specified in the Bidding Data.
19.3 In addition to the identification required in Sub- Clause 19.2 hereof, the inner
envelope shall indicate the name and address of the bidder to enable the bid
to be returned unopened in case it is declared “late” pursuant to Clause IB.21
19.4 If the outer envelope is not sealed and marked as above, the Employer will
assume no responsibility for the misplacement or premature opening of the
Bid.
IB.20 Deadline for Submission of Bids
20.1 (a)
Bids must be received by the Employer at the address specified no
later than
the time and date stipulated in the Bidding Data.
(b)
Bids with charges payable will not be accepted, nor will arrangements
be undertaken to collect the bids from any delivery point other than that
specified above. Bidders shall bear all expenses incurred in the
preparation and delivery of bids. No claims will be entertained for
refund of such expenses.
(c)
Where delivery of a bid is by mail and the bidder wishes to receive an
acknowledgment of receipt of such bid, he shall make a request for
such acknowledgment in a separate letter attached to but not included
in the sealed bid package.
(d)
Upon request, acknowledgment of receipt of bids will be provided to
those making delivery in person or by messenger.
20.2 The Employer may, at his discretion, extend the deadline for submission of
bids by issuing an amendment in accordance with Clause IB.9, in which case
all rights and obligations of the Employer and the bidders previously subject to
the original deadline will thereafter be subject to the deadline as extended.
IB.21 Late Bids
21.1 (a)
Any bid received by the Employer after the deadline for submission of
bids
prescribed in Clause IB.20 will be returned unopened to such bidder.
(b)
Delays in the mail, delays of person in transit, or delivery of a bid to
the wrong office shall not be accepted as an excuse for failure to
deliver a bid at the proper place and time. It shall be the bidder‟s
responsibility to determine the manner in which timely delivery of his
bid will be accomplished either in person, by messenger or by mail.
Page 9 of 26
IB.22 Modification, Substitution and Withdrawal of Bids
22.1 Any bidder may modify, substitute or withdraw his bid after bid submission
provided that the modification, substitution or written notice of withdrawal is
received by the Employer prior to the deadline for submission of bids.
22.2 The modification, substitution, or notice for withdrawal of any bid shall be
prepared, sealed, marked and delivered in accordance with the provisions of
Clause IB.19 with the outer and inner envelopes additionally marked
“MODIFICATION”, “SUBSTITUTION” or “WITHDRAWAL” as appropriate.
22.3 No bid may be modified by a bidder after the deadline for submission of bids
except in accordance with Sub-Clauses 22.1 and 27.2.
22.4 Withdrawal of a bid during the interval between the deadline for submission of
bids and the expiration of the period of bid validity specified in the Form of Bid
may result in forfeiture of the Bid Security in pursuance to Clause IB.15.
E. BID OPENING AND EVALUATION
IB.23 Bid Opening
23.1 The Employer will open the bids, including withdrawals, substitution and
modifications made pursuant to Clause IB.22, in the presence of bidders‟
representatives who choose to attend, at the time, date and location stipulated
in the Bidding Data. The bidders‟ representatives who are present shall sign
a register evidencing their attendance.
23.2 Envelopes marked “MODIFICATION”, “SUBSTITUTION” or “WITHDRAWAL”
shall be opened and read out first. Bids for which an acceptable notice of
withdrawal has been submitted pursuant to Clause IB.22 shall not be opened.
23.3 The bidder‟s name, total Bid Price and price of any Alternate Proposal(s), any
discounts, bid modifications, substitution and withdrawals, the presence or
absence of Bid Security, and such other details as the Employer may consider
appropriate, will be announced by the Employer at the opening of bids.
23.4 Employer shall prepare minutes of the bid opening, including the information
disclosed to those present in accordance with the Sub-Clause 23.3.
IB.24 Process to be Confidential
24.1 Information relating to the examination, clarification, evaluation and
comparison of bid and recommendations for the award of a contract shall not
be disclosed to bidders or any other person not officially concerned with such
process before the announcement of bid evaluation report which shall be
done at least ten (10) days prior to issue of Letter of Acceptance. The
announcement to all Bidders will include table(s) comprising read out prices,
discounted prices, price adjustments made, final evaluated prices and
recommendations against all the bids evaluated. Any effort by a bidder to
influence the Employer’s processing of bids or award decisions may result in
the rejection of such bidder’s bid. Whereas any bidder feeling aggrieved may
lodge a written complaint not later than fifteen (15) days after the
announcement of the bid evaluation report; however mere fact of lodging a
complaint shall not warrant suspension of the procurement process.
IB.25 Clarification of Bids
Page 10 of 26
25.1
To assist in the examination, evaluation and comparison of bids, the Employer
may, at his discretion, ask any bidder for clarification of his bid, including
breakdowns of unit rates. The request for clarification and the response shall
be in writing but no change in the price or substance of the bid shall be
sought, offered or permitted except as required to confirm the correction of
arithmetic errors discovered by the Employer in the evaluation of the bids in
accordance with Clause IB.28.
IB.26 Examination of Bids and Determination of Responsiveness
26.1 Prior to the detailed evaluation of bids, the Employer will determine whether
each bid is substantially responsive to the requirements of the Bidding
Documents.
26.2 A substantially responsive bid is one which (i) meets the eligibility criteria; (ii)
has been properly signed; (iii) is accompanied by the required Bid Security;
and (iv) conforms to all the terms, conditions and specifications of the Bidding
Documents, without material deviation or reservation. A material deviation or
reservation is one (i) which affect in any substantial way the scope, quality or
performance of the Works; (ii) which limits in any substantial way, inconsistent
with the Bidding Documents, the Employer’s rights or the bidder‟s obligations
under the Contract; or (iii) adoption/rectification whereof would affect unfairly
the competitive position of other bidders presenting substantially responsive
bids.
26.3 If a bid is not substantially responsive, it will be rejected by the Employer, and
may not subsequently be made responsive by correction or withdrawal of the
non-conforming deviation or reservation.
IB.27 Correction of Errors
27.1 Bids determined to be substantially responsive will be checked by the
Employer for any arithmetic errors. Errors will be corrected by the Employer
as follows:
(a)
where there is a discrepancy between the amounts in figures and in
words, the amount in words will govern; and
(b)
where there is a discrepancy between the unit rate and the line item
total resulting from multiplying the unit rate by the quantity, the unit rate
as quoted will govern, unless in the opinion of the Employer there is an
obviously gross misplacement of the decimal point in the unit rate, in
which case the line item total as quoted will govern and the unit rate
will be corrected.
27.2 The amount stated in the Form of Bid will be adjusted by the Employer in
accordance with the above procedure for the correction of errors and with the
concurrence of the bidder, shall be considered as binding upon the bidder. If
the bidder does not accept the corrected Bid Price, his Bid will be rejected,
and the Bid Security shall be forfeited in accordance with Sub- Clause 15.6(b)
hereof.
IB.28 Evaluation and Comparison of Bids
28.1 The Employer will evaluate and compare only the Bids determined to be
substantially responsive in accordance with Clause IB.26.
28.2 In evaluating the Bids, the Employer will determine for each Bid the evaluated
Bid Price by adjusting the Bid Price as follows:
(a)
making any correction for errors pursuant to Clause IB.27;
Page 11 of 26
(b)
excluding Provisional Sums and the provision, if any, for contingencies
in the Summary Bill of Quantities, but including competitively priced
Day-work; and
(c)
making an appropriate adjustment for any other acceptable variation
or deviation.
28.3 The estimated effect of the price adjustment provisions of the Conditions of
Contract, applied over the period of execution of the Contract, shall not be
taken into account in Bid evaluation.
28.4 If the Bid of the successful bidder is seriously unbalanced in relation to the
Employer’s estimate of the cost of work to be performed under the Contract,
the Employer may require the bidder to produce detailed price analyses for
any or all items of the Bill of Quantities to demonstrate the internal
consistency of those prices with the construction methods and schedule
proposed. After evaluation of the price analyses, the Employer may require
that the amount of the Performance Security set forth in Clause IB.32 be
increased at the expense of the successful bidder to a level sufficient to
protect the Employer against financial loss in the event of default of the
successful bidder under the Contract.
F. AWARD OF CONTRACT
IB.29 Award
29.1 Subject to Clauses IB.30 and IB.34, the Employer will award the Contract to
the bidder whose bid has been determined to be substantially responsive to
the Bidding Documents and who has offered the lowest evaluated Bid Price,
provided that such bidder has been determined to be eligible in accordance
with the provisions of Clause IB.3 and qualify pursuant to Sub-Clause IB 29.2.
29.2 The Employer, at any stage of the bid evaluation, having credible reasons for
or prima facie evidence of any defect in supplier’s or contractor’s capacities,
may require the suppliers or contractors to provide information concerning
their professional, technical, financial, legal or managerial competence
whether already pre-qualified or not: Provided that such qualification shall only
be laid down after recording reasons therefore in writing. They shall form part
of the records of that bid evaluation report.
IB.30 Employer’s Right to Accept any Bid and to Reject any or all Bids
30.1 Notwithstanding Clause IB.29, the Employer reserves the right to accept or
reject any Bid, and to annul the bidding process and reject all bids, at any time
prior to award of Contract, without thereby incurring any liability to the affected
bidders or any obligation except that the grounds for rejection of all bids shall
upon request be communicated to any bidder who submitted a bid, without
justification of grounds. Rejection of all bids shall be notified to all bidders
promptly.
IB.31 Notification of Award
31.1 Prior to expiration of the period of bid validity prescribed by the Employer, the
Employer will notify the successful bidder in writing (“Letter of Acceptance”)
that his Bid has been accepted. This letter shall name the sum which the
Employer will pay the Contractor in consideration of the execution and
completion of the Works by the Contractor as prescribed by the Contract
(hereinafter and in the Conditions of Contract called the “Contract Price”).
Page 12 of 26
31.2
No Negotiation with the bidder having evaluated as lowest responsive or any
other bidder shall be permitted, however, Employer may have clarification
meetings to get clarify any item in the bid evaluation report.
31.3 The notification of award and its acceptance by the bidder will constitute the
formation of the Contract, binding the Employer and the bidder till signing of
the formal Contract Agreement.
31.3 Upon furnishing by the successful bidder of a Performance Security, the
Employer will promptly notify the other bidders that their Bids have been
unsuccessful and return their bid securities.
IB.32 Performance Security
32.1 The successful bidder shall furnish to the Employer a Performance Security in
the form and the amount stipulated in the Bidding Data and the Conditions of
Contract within a period of 28 days after the receipt of Letter of Acceptance.
32.2 Failure of the successful bidder to comply with the requirements of SubClause IB.32.1 or Clauses IB.33 or IB.35 shall constitute sufficient grounds for
the annulment of the award and forfeiture of the Bid Security.
IB.33 Signing of Contract Agreement
33.1 Within 14 days from the date of furnishing of acceptable Performance Security
under the Conditions of Contract, the Employer will send the successful
bidder the Contract Agreement in the form provided in the Bidding
Documents, incorporating all agreements between the parties.
33.2 The formal Agreement between the Employer and the successful bidder shall
be executed within 14 days of the receipt of the Contract Agreement by the
successful bidder from the Employer.
IB.34 General Performance of the Bidders
The Employer reserves the right to obtain information regarding performance of the
bidders on their previously awarded contracts/works. The Employer may in case of
consistent poor performance of any Bidder as reported by the employers of the
previously awarded contracts, interalia, reject his bid and/or refer the case to the
Skyrooms (Private) Limited. Upon such reference, SRL in accordance with its rules,
procedures and relevant laws of the land take such action as may be deemed
appropriate under the circumstances of the case including black listing of such
Bidder and debarring him from participation in future bidding for similar works.
IB.35 Integrity Pact
The Bidder shall sign and stamp the Integrity Pact provided at Appendix-L to Bid in
the Bidding Documents for all Federal Government procurement contracts exceeding
Rupees ten million. Failure to provide such Integrity Pact shall make the bidder
nonresponsive IB.36 Instructions not Part of Contract Bids shall be prepared and
submitted in accordance with these Instructions which are provided to assist bidders
in preparing their bids, and do not constitute part of the Bid or the Contract
Documents.
Page 13 of 26
Notes: 1- Prescribed Tenders form for the subject item may be directly downloaded PPRA website
TENDER SCHEDULE “A”
Subject: REQUIRMENT OF COOKING OIL/GHEE.
Cooking Oil & Ghee
S.NO. Description of items
Unit
Quantity
(Aprox.)
1
2
Cooking Oil 16 Ltr. Tin Rafhan
Corn Oil / Dalda / Tullo /Soya
Supreme /Meezan or Equivalent
Ghee Banaspati 16 Ltr. Tin
Dalda/Tullo/Soya Supreme/
Meezanor Equivalent
TIN
500
TIN
100
Rates inclusive
of taxes
Unit
Rate GST
TOTAL CONTRACT VALUE Rs.
2% EARNEST MONEY Rs.
Page 14 of 26
Value
We/ I hereby confirmed having read and understood the terms and conditions of the render
and we / I expressly confirm and agree that our tender for the supply of above mentioned
items are in terms of and subject to the terms and conditions of the tender.
a. Delivery will be accepted subject to inspection by our receiving committee and
rejected items will have to be removed from the store and replaced immediately, if
required.
b) Delivery of the above is to be made tour store, as schedule between 0800 hours to
1200 hours. In case of failure of delivery, the items will be purchased at the risk and
cost of the tenderer without any further notice.
c) The tenderer must quote rates of all above items, otherwise tender will not be
consider.
d) 2% pay order must be submitted with rates in favour of Skyrooms (Pvt) Ltd.
e) Bids should be evaluated on the basis of physical inspection and the lowest price.
Date: _________________________
TENDERER’S SIGNATURE___________________________
TENDERER’S NAME________________________________
DESIGNATION _____________________________________________________________
ADDRESS__________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
TEL No._____________________________ FAX No._______________________________
CELL NO.__________________________________________________________________
VALID
EMAIL____________________________________________________________________
GST NO._____________________________ NTN NO._____________________________
SEAL________________________________
Page 15 of 26
Mandatory Requirement
DESCRIPTION / SPECIFICATION OF ITEMS
YES / NO
Cooking Oil & Ghee
Quotation must be valid for six (6) month from the date of issuance of
purchase order
Authorized distributer i.e. whole seller allowed participating in the tender.
Participant must be register with sales tax authorities GST.No. must be quoted.
Quality samples QTY:05 Sample must be submitted (not refundable)if applicable)
Delivery must be made at SRL Receipt Section as delivery schedule given in PO.
2% earnest money (pay order) must be submitted along with the financial proposal.
Tender Terms & Conditions













If any stage documents provided by participants found tempered / bogus / 2%
deposited E/money will be fortified.
All participants are required to quote rates inclusive all Govt. Taxes & GST
separately.
All participants must be quote one rate and best delivery period.
Please note that quoted rates must be firm and final in all respect.
Quotation must be valid for six (6) month from the date of issuance of purchase
order
Guarantee & warrantee must be provided. (if applicable)
Payment terms net thirty days or as agreed, income tax will be deducted at source.
Quantity 15% may increase or decrease.
Items found below standard shell be rejected / returned.
Supplier should fulfill all documentary requirements as per SRL procedure.
Supplier staff delivering goods must be in clean uniform, non conformity will incur
02% deduction from the billing amount.
All bidders should fulfill every column and attach the relevant document along with
the proposals.
The bidders not fulfilling and / all of the above shall be declared non –responsive /
disqualified. In addition all terms and conditions should be compiled by the bidder.
Page 16 of 26
The Manager Stores & Purchases,
Skyrooms (Private) Limited,
Airport Hotel,
Karachi.
SUBJECT:
UNDERTAKING TO EXECUTE CONTRACT
We/I, the undersigned tenderer do hereby confirm, agree and undertake to do the
following
in
the
event
Our/My
tender
for
Supply/Service
of
_____________________________________ to Skyrooms (Private) Limited (Airport
Hotel), is approved and accepted:1.
That We/I will enter into and execute the formal contract, a copy of which has
been supplied to us/me, receipt whereof is hereby acknowledged and which has
been studied and understood by me/us without any change, amendment,
revision or addition thereto, within a period of SEVEN days when required by
Skyrooms (Private) Limited to do so.
2.
That all expenses in connection with the preparation and execution of contract
including stamp duty will be bone by us/me.
3.
That We/I shall deposit with SRL the Pay Order equivalent to 2% of tendered
value as Security Deposit as which shall continue to be held by Skyrooms
(Private) Limited until three months after the expiry of the contract period.
4.
That in the event of our/my failure to execute the formal contract within the
period of SEVEN days specified by SRL, the Security Deposit held by SRL
shall stand forfeited and we/I shall not question the same.
1)
2)
3)
4)
5)
6)
7)
8)
9)
Tenderer’s Signature
Name in Full
Designation
Company/Firm
Address
N.I.C. No.
G.S.T. No.
Phone No.
Fax No.
Date
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
____________________________
Page 17 of 26
AGREEMENT
THIS AGREEMENT is made this day of ____________2016, between Skyrooms (Private)
Limited, Airport Hotel, a company incorporated and registered under the Companies Act,
1913 (now Companies Ordinance, 1984), having its registered office at Airport Hotel, Quaide-Azam International Airport, Karachi (hereinafter called the “Hotel”) of the one part; AND
_________________, having its office at _____________________, Karachi (hereinafter
called the “Supplier”) of the other part.
WHEREAS, the Hotel required supply of ________________ and whereas Supplier has
offered the provision of material as precisely described in the attached schedule(s) at price(s)
mentioned therein against each item in required quantity and quality and whereas the
Supplier has represented to and assured Hotel that it has the capability to supply the material
desired/required by Hotel, and where Hotel has accepted the offer extended by the Supplier
upon terms and conditions set herein below:
NOW THIS WITNESSETH AS UNDER:
ARTICLE-1
TERM OF THE AGREEMENT
This Agreement shall be effective from 1st ____________2015 and remain valid till
_____________2016 unless sooner terminated under the provisions of this Agreement and/or
elsewhere. The same is extendable by Hotel, if deemed necessary, for another 90 days or any
term less than it on the same rates, terms and conditions.
ARTICLE-2
TERMINATION OF THE AGREEMENT
Without prejudice to any other available rights/remedies, Hotel shall have the right to
terminate this Agreement at its option for any reason specifically provided hereunder or
otherwise in case of any breach of this Agreement by the Supplier.
Notwithstanding anything contained in this Agreement each party shall have the right to
terminate this Agreement without assigning any reason or cause thereof upon 30 days written
notice to the other party through Registered Post and/or confirmatory Facsimile. Hotel shall
be entitled to terminate this Agreement forthwith at any time upon serving notice in the event
misconduct either on the part of the Supplier or its employee(s). The termination shall be
without prejudice to the accrued rights and liabilities of either party prior to termination.
ARTICLE-3
PRICES
HOTEL agrees to the Supplier for the material by it hereunder as per agreed rates described
in the annexed Schedule(s). These rates shall include Delivery charges, and any other
charges/taxes required to be paid on any material supplied or services performed under this
Page 18 of 26
Agreement and shall remain firm and final for the duration of this Agreement which shall not
be enhanced by the Supplier on any account whatsoever.
ARTICLE-4
SUBMISSION OF BILLS AND PAYMENT
The Supplier shall submit their bill on monthly basis i.e. 1st to 7th of each month.
Payment in respect of supply shall be made by Finance Manager, Airport Hotel, Airport
Karachi within 30 days of the submission of the pre-receipted bills/certified bills, which are
to be drawn strictly in conformity with the orders placed by the concerned department under
this Agreement. The payment(s) shall be made to the Supplier after deduction of all required
Government Taxes or fees levied by and Federal/Provincial Government or its authorities.
ARTICLE-5
SECURITY DEPOSIT
The earnest money provided/deposited alongwith tender will be retained as interest free
security deposit for the currency of the Agreement period.
Hotel shall always have lien on this deposit to recover any amount in case the Supplier fails
to comply with any or all provisions of this Agreement or any extension thereof. The amount
will, however, be refunded/returned to the Supplier after having satisfactorily completed the
contractual obligations or otherwise making necessary recoveries/adjustments of all liabilities
of the Supplier.
ARTICLE-6
RECOVERIES
When any amount is recoverable from the Supplier due to risk purchases or any other default
under this or any other Agreement, Hotel shall be entitled to deduct any such amount from
the pending bills of the Supplier whether due in respect of this or any other Agreement and/or
from any other due amount of the Supplier lying with Hotel and the Supplier will have no
objection on receipt of the same.
ARTICLE-7
MODE OF SUPPLY
a)
Supply is to be made on daily basis. The daily requirement and time of delivery of
material, as specified on the Purchase Orders, will be followed strictly by the
Supplier.
b)
The Supplier’s employee(s) bringing deliveries will bring, without fail, copies of
delivery challans alongwith the supplies to fulfill documents/check formalities.
ARTICLE-8
a)
HYGIENIC STANDARD
The items supplied shall conform to West Pakistan Pure Food Rules, 1965 and all
other applicable laws. Random samples of all items will be sent to Karachi Testing
Laboratories or any laboratory that Hotel may deem fit for examination and if it is
found that the item/items does/do not conform to required standards Hotel may
terminate this Agreement or impose penalty as deemed fit by competent authority.
Page 19 of 26
b)
Material is to be brought in clean and hygienically fit containers with proper covering.
c)
The Supplier’s employees entering Airport Hotel premises for delivery of fresh
supplies would be in clean uniforms/clothes.
d)
In case of default of any of the above conditions, a fine upto Rs.1,500/- (Rupees
fifteen hundred only) will be imposed which will be deducted from the Supplier’s
bills.
ARTICLE-9
DELIVERY
TIME IS THE ESSENCE OF THIS AGREEMENT. All deliveries shall be completed as
specified in the mode of supply described herein below or the delivery schedule given in the
Purchase Orders/Requisitions. Unless otherwise agreed, delivery of the material under this
Agreement shall be made at Airport Hotel Stores at Karachi Airport. Should the Supplier fail
to delivery any supplies within the stipulated time as mentioned in the delivery schedule or
any extension thereof, SRL shall be entitled at its sole discretion to purchase from elsewhere
such supplies at the risk and expenses of the Supplier and/or impose penalty as indicated
hereunder:
a)
That in case of any violation of the delivery schedule by the Supplier, Hotel without
prejudice to its other rights and remedies shall have the right to claim liquidated
damages from the Supplier upto 5% of the value of the supplies made on the day for
delay of one to three hours and upto 10% for delays exceeding 03 (three) hours.
Decision under this clause shall be binding on the parties.
b)
If the Supplier fails to supply less than 75% of the ordered quantity compelling Hotel
to raise a second order then a deduction of 2% will be made against the total of that
item which has been short supplied.
c)
In case action is taken as mentioned above, the Supplier shall be liable for any loss,
which Hotel may sustain on that account but shall not be entitled to any gain for
purchase made from elsewhere due to such default.
d)
As soon as it is apparent that the delivery schedule can not be adhered to, the Supplier
shall request Hotel for the extension of delivery period, 48 hours before the expiry of
time of delivery schedule. Hotel may allow such additional time if it considers that the
reason of delay is justified and not detrimental to its interests.
e)
The quantities mentioned in the annexed schedule(s) may increase/decrease according
to the actual requirement of the Hotel and the Supplier agrees to supply the same
accordingly. There will be no compensation for decreased quantity.
f)
Supply is to be made strictly as per specifications given in the Purchase Order(s). The
employees of the Supplier bringing deliveries will deliver the same alongwith copies
of delivery challans to fulfill the checking formalities.
Page 20 of 26
ARTICLE-10
INSPECTION
a)
All supplies shall strictly conform to specification. Inspection will be carried out by
the authorized representative of SRL.
b)
If as a result of testing or checking, any supplied item/article is found to be of
substandard quality and/or not in accordance with the specification, SRL shall have
the right to reject the same. SRL will then be at liberty to:
(i)
Allow the Supplier to replace the supplied material within a specified time
without extra cost to SRL.
(ii)
Buy quantity of supplies so rejected from elsewhere at the risk and cost of the
Supplier. Purchase thus made may exceed the contracted rates by any
percentage.
(iii)
Impose penalty for default, the amount of penalty may not exceed 10% of the
cost of material rejected.
c)
Verdict regarding rejection, acceptance and/or deviation of supplies delivered
involving price reduction as confirmed by the authorized representative of SRL shall
be binding on the parties. However, if the Supplier desires to appeal against the
decision of such rejection, he may appeal to General Manager, SRL within 7 days of
the cause of disagreement and if the appeal is so preferred, the decision of General
Manager, SRL shall be final and binding on the Supplier.
d)
The Supplier shall obtain/maintain an adequate insurance coverage for its employees
and/or third party or any property for any claim arising under any applicable law(s)
from the performance or non-performance of its contractual obligation(s) under this
Agreement.
e)
All the above said liabilities of the Supplier are without prejudice to its other
present/future liabilities arising from this Agreement whether due to the performance
and/or non-performance of its contractual obligation(s) or otherwise.
ARTICLE-11
INDEMNITY
The supplier undertakes and agrees to indemnify and hold harmless SRL, its officers and
agents from and against all claims, demands, liabilities, damages and expenses of any nature
whatsoever, arising out of or resulting from this Agreement whether due to performance/nonperformance of any services under this Agreement by the Supplier, its employees or its
agents or otherwise.
ARTICLE-12
INSOLVENCY AND BREACH OF CONTRACT
Should the Supplier be adjudicated insolvent or made to enter into any agreement for
composition with the creditors or be wound up either compulsorily or voluntarily or commit
any breach of this Agreement not herein specifically provided, SRL shall have the right to
Page 21 of 26
declare the Agreement terminated forthwith, and in which case the Supplier shall be liable to
the confiscation of security deposit and pay SRL for any extra expenses which it might incur
but it shall not be entitled to any gain or compensation from SRL.
ARTICLE-13
SCHEDULE
For all intents and purposes, the schedule(s) annexed herewith shall form an integral part of
this Agreement and the Supplier shall be bound to fulfill all the terms and conditions
stipulated therein. Any deviation from the terms and conditions incorporated in the annexed
schedule(s) or other part of the Agreement shall be deemed to be a violation of this
Agreement on the part of the Supplier.
ARTICLE-14
FORCE MAJURE
Except as provided under this Agreement neither party shall be liable for any failure or delay
in performing their obligation(s) due to any cause beyond its reasonable control including
without limitation, fire, act of public enemy, war, rebellion, insurrection, accident, act of
God, act of state or of the judiciary.
ARTICLE-15
CORRESPONDENCE
The Supplier will not correspond with or approach any other authority, persons directly or
indirectly, whether the staff of SRL or otherwise except the Manager Purchase or
Administrative Manager and Manager Operations, SRL regarding any matter arising from
this or any other agreement with SRL. The supplier may carry on correspondence with the
designate officials of the user department.
ARTICLE-16
BRIBE
Any bribe, commission, gifts or advantages given, promised or defrayed by or on behalf of
the Supplier or his Partner, Agent or Servant or anyone on its behalf to any Officer, Servant,
Representative or Agent of SRL, for showing or for bearing to show favour or disfavour to
any person in relation to this or any other agreement as aforesaid shall subject the Supplier to
the cancellation of this and all or any other contract and also to the payment of amount to be
decided by the General Manager, SRL as damages and the decision of the said General
Manager in this respect shall be final and binding on the Supplier.
ARTICLE-17
NO BROKER
It is understood and agreed that no Broker(s)/Agent(s) have participated in bringing the
parties together or in the negotiations, and preparation of this Agreement and the Supplier
hereby warrants that price of the subject matter of this Agreement hereof has not been
enhanced or increased to accommodate directly and/or indirectly any commission or fees to
any person or entity whomsoever. The Supplier agrees to indemnify and hold harmless SRL
from and against all claims, demands, liabilities, damages, losses and judgments which may
be suffered by, accrued against, charged to or are recoverable from SRL and which arises out
of the Supplier’s action(s) or negotiation(s) with or in respect to Broker(s) or Agent(s).
Page 22 of 26
Notwithstanding anything-contained hereinabove, in the event that at any future date it is
established that such commission and/or fees of any kind have been made by the Supplier to
any Broker(s) or Agent(s) or persons or entities whatsoever, such a sum shall be refundable
immediately to SRL without prejudice to any other rights or remedies of SRL and SRL shall
be well within its right to set-off such sums from any dues that may be payable to the
Supplier.
ARTICLE-18
ASSIGNMENT
The Supplier shall not sublet, transfer or assign this Agreement to any other party without the
prior written permission of SRL.
If the Supplier assigns this Agreement to any other party wholly or partly in contravention of
this Article, SRL in its discretion may terminate this Agreement and/or black list and debar
the Contractor for future to execute any contract with SRL.
ARTICLE-19
WAIVER
The failure of either party at any time to require the performance by the other of any of the
terms and provisions hereof shall in no way effect the right of that party thereafter to enforce
the same nor shall the waiver by either of that party or breach of any of the terms or provision
hereof taken or held to be waiver of any succeeding breach of any such terms or provision
itself.
ARTICLE-20
AUTHORITY OF PERSON SIGNING AGREEMENT AND
DOCUMENT
Person signing this Agreement or any other document forming part of this Agreement on
behalf of the Supplier shall be deemed to warrant that he has the authority to do so from the
Supplier, and if on enquiry, it is revealed that the person so signing had no authority to do so,
SRL may without prejudice to other legal rights/remedies cancel the Agreement without
notice and hold the signatory liable for all costs and damages.
ARTICLE-21
MISCELLANEOUS
a)
This Agreement supersedes all prior agreement(s) and understanding(s) relating to the
subject. All terms and conditions of the Purchase Orders and the quoted rates are valid
to the extent they are not repugnant with the terms and conditions of this Agreement
or the parties specifically agreed in writing about any deviation from the terms and
conditions of this Agreement.
b)
Titles are inserted in this Agreement for the purpose of reference and convenience and
in no way define, limit or describe the scope or intent of this Agreement and/or not be
deemed an integral part thereof.
c)
Except for changes involving amendments relating to delivery schedule, this
Agreement shall not be varied, modified, altered, amended or supplemented without
mutual consent of the parties in writing.
Page 23 of 26
d)
If any law requires that one or both parties to this Agreement register this agreement,
pursuance to such a law the entire cost of such registration shall be borne by the
Supplier.
e)
The Supplier agrees that it shall from time to time do and perform such other and
further acts or things and execute and deliver any or all such other and further
agreements and instruments as may be required or reasonably requested by SRL to
establish, maintain and protect its right and remedies under this Agreement.
f)
Supplier must be registered with SRL, In case of non-registration, he shall apply for
registration with SRL to Manager Purchase, Airport Hotel, Airport, Karachi before
the date of signing of this Agreement.
g)
This Agreement shall be binding upon and shall inure to the benefit of both parties
hereto and their respective successors and assigns provided always that any
assignment should have made in accordance with the Article-18 hereof.
ARTICLE-22
NOTICE
All notices, requests and demands given to or made upon the parties shall be in writing and
posted through Registered Mail or confirmatory Facsimile at the addresses set for below:Hotel
Supplier
Manager Purchase,
Skyrooms (Private) Limited,
Airport Hotel, Airport, Karachi.
ARTICLE-23
APPLICABLE LAW
This Agreement shall be governed by the laws of Islamic Republic of Pakistan.
IN WITNESS WHEREOF THE PARTIES HEREUNTO SET THEIR HANDS OF THE
DAY, MONTH AND YEAR MENTIONED HEREINABOVE
On behalf of
Skyrooms (Private) Limited
On behalf of
Signature & Seal_______________
Signature & Seal_______________
Name ________________________
Name __________________________
Designation____________________
Designation____________________
WITNESS
WITNESS
1. Signature____________________
1. Signature_______________________
2. Name (in block letters)
2. Name (in block letters)
3. N.I.C. No.___________________
4. Address_____________________
3. N.I.C. No.______________________
4. Address________________________
Page 24 of 26
Airport Hotel, Karachi
Owned & managed by Skyrooms (Private) Limited, a subsidiary of
PIAC
Purchase Department
1. INTEGRITY PACT / DISCLOSURE CLAUSE
Declaration of Fees, Commissions and Brokerage Etc. Payable by the Suppliers,
Vendors, Distributors, Manufacturers, Contractor & Service Providers of Goods,
Services & Works___________________________________________ the Seller /
Supplier / Contractor hereby declares its intention not to obtain the procurement of
any Contract, right, interest, privilege or other obligation or benefit from
Government of Pakistan or any administrative sub-division or agency thereof or any
other entity owned or controlled by it (GOP) through any corrupt business practice.
Without limiting the generality of the forgoing the Seller / Supplier / Contractor
represents and warrants that it has fully declared the brokerage, commission, fees
etc., paid or payable to anyone and not given or agreed to give and shall not give or
agree to give to anyone within or outside Pakistan either directly or indirectly
through any natural or juridical person, including its affiliate, agent, associate,
broker, consultant, director, promoter, shareholder sponsor or subsidiary, any
commission, gratification, bribe, finder’s fee or kickback whether described as
consultation fee or otherwise, with the object of obtaining or including the
procurement of a contract, right, interest, privilege or other obligation or benefit in
whatsoever form from Government of Pakistan, except that which has been
expressly declared pursuant hereto.
The Seller / Supplier / Contractor certifies that it has made and will make full
disclosure of all agreements an arrangements with all persons in respect of or related
to the transaction with Government of Pakistan and has not taken any action or will
not take any action to circumvent the above declaration, representation or warranty.
The Seller / Supplier / Contractor accepts full responsibility and strict liability for
making any falsedeclaration, not making full disclosure, misrepresenting facts or
taking any action likely to defeat the purpose of this declaration, representation and
warranty. It agrees that any contract, right, interest, privilege or other obligation or
benefit obtained or procured as aforesaid shall without prejudice to any other right
and remedies available to Government of Pakistan under any law, contract or other
instrument, be void-able at the option of Government of Pakistan.
Notwithstanding any rights and remedies exercised by Government of Pakistan in this
regard, the Seller / Supplier / Contractor agrees to indemnify Government of Pakistan
for any loss or damage incurred by it on account of its corrupt business practices and
further pay compensation to Government of Pakistan in any amount equivalent to ten
time the sum of any commission, gratification, brief, finder’s fee or kickback given by
the Seller / Supplier / Contractor as aforesaid for the purpose of obtaining or
inducing the procurement of any contract, right, interest, privilege or other obligation
or benefit in whatsoever from Government of Pakistan.
Page 25 of 26
Evaluation Criteria
S. No.
1
A
Criteria
Company/firm's experience
Specific experience
Similar nature of contracts executed/in hand during the last 2
years.
2
Personnel Experience
Technical personnel with adequate qualification in the
permanent employment of the company since last one to 10
years
3
Equipment and estate capability
(Own manufacturers / if Applicable)
4
Financial Standing/Status of the Firm
i Income tax paid during the last 2 years (attached - copy of
income tax return/ receipted income tax challan).
ii Attested copy of bank statement for last one year.
All bidders are required to submit the relevant documents alongwith the
proposal.
Bidder not having or having incomplete documents mentioned above shall
be declared as Technically Non Responsive. In addition, all terms and
conditions should be compiled by the bidder.
Page 26 of 26