THE ANSON COUNTY BOARD OF COMMISSIONERS convened for their regular meeting on Tuesday, September 4, 2001 at 6:00 p.m. in Courtroom #1 located in the Anson County Courthouse. Commissions present: Bill Thacker, Chair Michael Livingston, Vice Chair Blake Hildreth Steve Lear Dr. Jim Sims Ross Streater Staff members present: Chris Wease, County Manager Bonnie M. Huntley, CMC, Clerk to the Board George C. Bower, Jr., County Attorney James Bennett, Human Resource/Asst. Co. Mgr. Dorothy Tyson, Finance Officer Rita James, Data Processing Chairman Thacker called the meeting to Order. He announced that Reverend Richard Gould of Hopewell Methodist was to give the Invocation tonight but had a last minute emergency. Father Daniel Brown of Calvary Episcopal was gracious to fill in and deliver the Invocation. Approval of the Agenda by Commissioners: County Manager asked to add the Contract with Little League to the Consent Agenda and discussion of the property offer from Bonsal to closed session. Chairman Thacker explained the only change to the Little League Contract was that last year Jeff Waisner did the scheduling for Little League and that has been omitted. They will now handle their own scheduling and that is fine with Jeff. County Manager Wease asked to add revaluation as 3e under Administrative Matters. Motion by Commissioner Streater to turn the matter over to the County Manager and not hear the scheduled appearance. Motion died for lack of a second. Commissioner Hildreth asked to add a discussion of Commission pay to closed session. Motion by Vice Chair Livingston, seconded by Commissioner Lear, to approve the Agenda with the additions. Motion carried unanimously. Consent Agenda: Commissioner Sims asked to discuss the Contract with Hobbs, Upchurch. He understands there are two contracts here, one for the environmental assessment of the area at a cost of $15,000 and one for the Master plan at a cost of $10,000. He feels we could negotiate a better price as he feels some items listed are redundant and have already been done. He stated he has no problem with Hobbs, Upchurch, voicing his appreciation for the wonderful job being done by Mary Beck but feels we could do better on the fees. Commissioner Hildreth hopes that the environmental assessment will be sufficient for the construction phase and we should not have to do another. Mary Beck believes they intend to apply for all permits required for the entire project and certain things have to be done in order to apply. County Manager Wease noted the environmental assessment was a requirement when applying for USDA loans and grants. Motion by Commissioner Sims to strike this from the Consent Agenda and ask the County Manager to negotiate a price reduction with Hobbs, Upchurch and bring to the next meeting. Commissioner Lear seconded the motion. Chairman Thacker asked if this was a bid price with County Manager Wease answering no, we gave the scope of work, chose the most qualified firm and they set the price. Motion carried unanimously. Commissioner Hildreth referred to the ACTS Lease, noting that during budget talks they mentioned the possibility of using another facility and wanted to know if any work had been done on that. He felt this was another item given after the fact for a rubber stamp and wanted to know if there was office space at the Challenge Academy or the Lockhart/Taylor center that could be used to avoid this $15,000 a year lease. He stated he has nothing against the facility but was looking for an alternative to the two-year lease at $15,000 a year along with other cost associated with the building. Commissioner Sims mentioned that the Board of Education would be leaving their present location soon and that may be a possibility. It was noted that ACTS would need space for fifteen to sixteen drivers and four office staff. County Manager Wease noted that presently we do not have adequate space for ACTS but will look at these spaces and report back. Dr. Sims checked with Dr. Truman and reported that the Board of Education would not be vacating their present location until next April. Motion by Vice Chair Livingston, seconded by Commissioner Hildreth, to remove item 2h, ACTS Lease, from the Consent Agenda and let the County Manager look at other options prior to approval of this lease. Motion carried unanimously. Motion by Commissioner Lear, seconded by vice Chair Livingston, to approve the remaining Consent Agenda, except for items h and i. Motion carried unanimously. Consent Agenda: Approval of Minutes: Approved minutes of August 14, 2001 regular meeting. Tax Releases: Approved the following releases for the reasons therein stated. Vehicle Tax Releases Aug-01 EOM Adams, Sheila Rae Carolinas-Anson Health Care Cassidy, Jerry Richard Gaddy, Jesse Gardner, Ty Kane Hailey, Nathel King, Ernest Steven Medical Specialties Murdock, Joseph Newton, Ronald Ratliff, Juanita Little Simmons, Vanie Smith Sturdivant, Clair Rorie Townsend, Nellie Tucker, Dennis Carl Tucker, Dennis Carl Wallace, Melanie Thomas 2000 2000 2000 2000 2000 1998 2000 2000 2000 2000 1998 2000 2000 2000 2000 2000 2000 TOTAL 2.76 88.13 65.50 18.99 37.92 11.52 10.35 127.82 87.12 15.40 9.42 21.00 32.88 15.84 47.70 50.60 62.88 Proration Exempt Situs Proration Proration Proration Value Proration Exempt Proration Proration Proration Proration Proration Proration Proration Proration 705.83 Vehicle Tax Adjustments Aug-01 EOM Cassidy, Jerry Richard 2000 6.67 Situs Vehicle Tax Refunds Aug-01 EOM Bennett, William & Glennie Mae Freeman, James Michael 2000 2000 3.12 Proration 9.70 Proration Harris, Shawn Carter Howard Lisk Inc Hunsucker, Terry Lee Lambert, Calvin Ray Lee, Henry Freeman Marsh, Michael & Jessica Martin Bros McCollum, Robin Dee Mull, Charles Lindburgh Shumaker, Gloria Johnson Smith, Richard Keith Tucker, Dennis Tucker, Dennis Ward, Eugene Marion 2000 2000 1999 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 TOTAL 16.48 40.44 9.48 5.32 57.72 13.38 6.06 4.96 14.44 7.35 30.80 8.05 13.04 14.64 Proration Proration Proration Proration Proration Proration Proration Proration Proration Proration Proration Proration Proration Proration Correction 254.98 Property Tax Releases Aug-01 EOM Smith, Dewey Smith, Dewey Smith, Dewey Taylor, Charlie Ross & Virginia 1998 1999 2000 2001 TOTAL 102.66 Listing Error 99.85 Listing Error 89.54 Listing Error 35.69 Exempt 327.74 Property Tax Releases 1-Aug NTNAME WIGGINS HERBERT W & VIVIAN M MARSHALL ARON JUNIUS & CARLA BONSAL W R CO HORNWOOD INC MCALISTER-LITTLE FARMS INC PEE DEE ORCHARDS COLEMAN ALFRED LEE DEBERRY COY DIGGS STUART SISTER - SISTERS INC FORBES E L & PAT HARDISON IRA LAWSON GADDY STEVEN M & BEBE S ROBINSON JERRY MOORE FRED JACKSON DIGGS LARRY JR NORTHCUTT MED C NORTHCUTT MED C NORTHCUTT MED C HARRINGTON CHRISTOPHER P & OWENS THOMAS HEIRS ROBINSON CEDRIC HEIRS SOWELL CATHERINE G HEIRS KNOTTS W H SR MARTIN RUTH NTCRTX 821.56 502.32 7,278.12 113,273.57 4,750.88 886.53 197.80 87.40 216.86 1,398.87 1,240.43 387.32 303.40 144.44 400.20 738.76 335.56 219.04 211.48 960.48 260.36 351.44 388.24 470.12 284.11 ANSON SPORTSMAN CLUB MCCOY ERNEST WORTH & VAUGHN TOMMY B CRAWFORD JAMES M MORMAN ALVA MELTON ANSCO INC VUE TOU & MAI MORVEN GIN CO INC VAUGHN TOMMY B DAN RIVER INC RICHARDSON EDWARD & WIFE HENRY MATTHEW L & LORIE J MELTON VIRGINIA M DIGGS RONALD W & DIANE S ODOM WILLIE P III & BENNETT T WILLIE BENNETT VERNON R HARWARD JAMES C & JEWELL S HALL BESSIE & LIVINGSTON JANE H THOMAS LARRY L & KIM M CAPEL WILLIAM C HILDRETH JAMES H & JOYCE PIGG SANFORD LEE JR SMITH HAROLD C RICKETTS PAUL W HATHCOCK MISTY LEE COWAN CRANFORD LILLIE GALLIHER BENNY R & GILDA LILES VICKIE R & DELORES GATHINGS JAMES C & MARY E RUSSELL LLOYD G GIBSON CARL & CAROL JORDAN CLEVELAND & PATSY ANN MCLEAN JOYCE DAVIS WITHERSPOON ROBERT L DEESE BENNET W HEILIG TERRI MICHELE MCLENDON FLOYD LEE & MARY LEE DOWNER HAMPTON & BARBARA EFIRD HUGH M & W CLIFF MARTIN GOODMAN JERRY W & BARBARA G RORIE HELEN C & VERNICE L GOODWIN HOUSTON TUCKER JOHNNIE W WILLIAMS KENNETH LAWRENCE GREGORY EARL ANSON AUTO SUPPLY INC FLAKE SHARON B EASTERLING LAWRENCE B & TUCKER C FRANK & AGNES C ETAL TUCKER C FRANK & AGNES C ETAL SECURITY BANK & TRUST COMPANY HARMELING JEANNE LITTLE HARRINGTON JEFFERSON & JOHNNIE BRASINGTON BENJAMIN C& EVELYN WILLIAMS EVELYN MCCALL 606.28 333.96 273.24 284.28 656.88 57.96 46.92 232.76 1,691.81 114,407.58 597.55 437.53 311.61 1,376.40 937.95 82.33 349.65 222.00 170.20 788.19 303.15 1,985.05 884.07 46.25 78.96 2,932.80 1,174.53 309.88 1,099.83 358.90 335.78 435.68 645.65 287.68 323.75 259.93 649.35 311.73 928.02 308.95 133.20 273.80 490.68 216.45 329.94 1.41 269.18 4,720.95 232.18 414.39 2,667.72 1,948.62 7,408.14 95.28 555.54 185.93 609.12 HENRY WILLIAM C & GEORGIA K HICKMAN RUTH LOWERY LONNIE RAY & JUANITA G BROADWAY WILLIAM A HILDRETH WILLIAM M JR & ALLEN GARY & DEBORAH G ALLEN JONAH D & SARAH BEACHUM DORIS S BEACHUM TERRY WAYNE & SUSAN H BEACHUM N W BEACHUM N W BEACHUM N W BREWER OLLIE W CARELOCK MARY M CAPLE WENDELL T & POULNOTT JACK & JUDY SEIGLER WILLIAM W & GERALDINE HILDRETH BENNETT C & HONEYCUTT ROBERT B & THOMPSON WILLIAM HOWARD JR LIM FARMS CLEMENTS HAROLD A & MARILYN V HOWELL TOMMY L & JULIA BLACK NAT LOGGING INC HUNTER MARILYN C HUNTLEY OIL & GAS COMPANY INC SCARBOROUGH LOIS P FEAGIN SMITHY BOYD & LILLIE G WRIGHT JAMES H & JANET SPRINGER JOHN & CYNTHIA G & M MILLING CO MARTIN ROBIN VAUGHN EDWARDS CAREY P & HINSON REBECCA S & THOMAS RAY RANDALL CHRISTOPHER S & FARRELL FARRIS LLC B & M OIL CO INC G & M MILLING CO BAUCOM G WADE HEIRS SMITH CAROL B & JAMES L LEE GREGORY MICHAEL EDWARDS EDSEL DANE & JUDY GODWIN GLENN L THOMAS DAVID & SHIRLEY CRUMP HENRY LEWIS & JARMAN MARTIN C & DEBORAH B WRIGHT JAMES H & JANET J TUCKER LOIS T HOOD WILLIAM A & JOHNSON HAROLD B SR & MULLIS DEBRA MILLER TAYLOR JAMES WADE & INGEBORG A BARNES MILTON R & MARGOT E WADDELL WILLIE MAE KENDALL & BREWER JOHN LEWIS & WIFE DEESE DANNY E JACKSON GROCERY 1,002.51 95.28 639.18 341.33 239.58 347.30 267.08 303.60 607.20 5,020.90 1,024.65 140.30 839.50 192.05 646.30 272.13 353.91 226.40 221.08 534.75 2,886.15 1,259.85 488.40 913.06 352.43 661.38 667.80 285.83 221.08 1,994.40 149.40 92.00 367.20 720.00 9.90 4,849.55 7,791.58 2,106.90 79.12 187.68 570.71 493.98 1,316.52 423.20 681.72 708.55 503.20 83.72 512.63 688.20 736.92 11.96 963.03 199.80 386.40 458.25 298.83 LAND ANN WARREN LEAK GRACIE MAE ADAMS JOE & ODELIA WILLIAMS CONSTANCE B LEE BETTY JO LOOKABILL FRED W & KATHY W LINEBERRY LOUISE MAY HARRY D GATHINGS JAMES K & BARBARA BURROUGHS REALTY CORP MOORE DAVID R WATKINS MARIAN & TEMPLETON JOHN W & JOYCE M TAYLOR ELIZABETH & ANN SHOWELL DEESE MAURICE O & EARL TAYLOR ELIZABETH & ANN SHOWELL LOOKABILL TRAVIS MCRAE INGRAM ROBERT DELL MAREE CLAUDE D & VIVIAN GOODWIN JOSEPH M & DEBBIE S MARTIN W CLIFF ALLEN TOM W TYSON EVELYN M BALLARD ROBERT A & SYLVIA B TYSON EVELYN M DUTTON WALTER & EVELYN MEACHUM RAY BURNS & JOYCE EDWARDS CARROLL M & ELONA L MOORE ALLEN & CONNIE TILLMAN MARTIN J & MARSHA H CARPENTER MARY F CARPENTER CURTIS NANCE SHIRLEY ANN C BENNETT KITTY HEIRS LANDON BRUCE E & KATHRYN L CREECH ALLIE GEORGE E WAL-MART STORE REBEL LUMBER CO INC MCELROY SARAH & A HENLEY HEIRS CAROLINA ADVERTISING INC HUNEYCUTT J AARON & BETTY H THOMAS SANDRA MCINTOSH & DUNCAN HELEN WRIGHT MARTIN RUTH L ANSON MACHINE WORKS INC TILLMAN JAMES A & JOE HILL DORIS C BURROUGHS JOAN CHIROKAS WENDY E OLIVER LESTER HUNSUCKER JOHN E PARKER NAOMI R HUTTON NORMAN J PINKSTON ROBERT F & ROSA LANEY LEWIS F & CLARA S LEE MICHAEL DALE POLSON JACKIE & PATRICIA 1,253.38 469.90 360.64 394.98 156.33 470.12 416.25 137.83 1,020.04 393.13 540.96 46.25 1,954.08 1,404.36 341.32 1,917.60 448.63 693.68 653.98 149.04 721.50 333.45 234.03 959.84 331.15 238.28 835.76 742.56 390.35 219.23 915.40 408.84 370.89 1,264.48 126.56 310.04 31,521.96 5,224.68 2,724.12 1,034.94 162.63 380.70 377.91 222.00 5,203.70 176.68 552.92 315.84 869.40 367.18 864.64 164.65 551.08 2,117.84 1,380.06 855.68 661.38 POWE LULA HEIRS MEEKS OWEN P PRATT KATHY PAUL MCSWAIN ADA LE TIDEWATER COMPANIES INC PRATT L V LOOKABILL LEROY & PORTER MALVIN H BELL MELVIN R & SIKES JOHN WESLEY & ROSS WELLS CRAFT FRANKLIN D & DARLENE SCARBOROUGH LANDON & LOIS ALEXANDER THOMAS J & NORMA J CORNWELL NANCY M STEVENS CARL LEE & ELAINE K ALBEMARLE OIL COMPANY WRIGHT CLAYBORN LEE JORDAN DONNIE & BETTY A HOWELL TOMMY A & DOROTHY L LISK HOWARD H SIMONS ERNEST GODWIN LYNN & JANE SPIVEY JAMES & LOVDIA LOWE MARK T & JANET D ET AL THOMAS W BRUCE & WALTER & RALP MARTIN JOE R COOK DENNIS LEE TEAL WILBERT MAE WALKER THIGPEN JAMES & ELLA CUDDY FARMS INC GATEWOOD EDMOND L & SYBIL C THOMAS ROY W JR & EMILY TANNER DEBBIE A PRESLAR EDMUND F & GAIL D HARRELL ROSE M & PAUL PHILLIPS ALBERT F & RITA H WAIT JULIA M & MILTON TOLLISON ROBERT B REBEL LUMBER CO INC TOLLISON ROBERT & PHYLLIS WILSON NEZZIE E CHEWNING EVELYN G HEIRS DYSON CHARLES D & BRENDA P HILL JAMES ROBERT & WIFE TURNER R JAMES JR & SYLVIA JONES WAYNE & MARY ANN C EFIRD HUGH & W CLIFF MARTIN CO CARPENTER TIM & JOYCE MOORE HARVEY & BONNIE AMERICAN BUILDERS OF ANSON INC WATKINS MARION DAVIS & GODWIN J LYNN & JANE B POLK HENRY MAC BOLT STORAGE INC QUIKRETE COMPANIES THE CHAMBERS DEVELOPMENT OF NCINC 472.68 36.80 1,126.65 264.96 1,463.84 222.00 572.46 674.41 861.51 471.96 439.38 810.81 21,747.84 1,487.64 2,581.68 463.68 6,551.72 280.60 2,471.60 308.00 2,739.76 120.25 928.28 532.80 1,010.97 1,638.52 180.32 300.33 4,493.67 123.03 1,869.83 1,006.29 3,111.52 246.75 329.28 220.80 555.54 220.80 1,361.60 674.36 1,216.83 191.88 330.23 518.56 120.25 446.78 133.28 166.52 2,117.12 1,060.64 224.00 2,250.81 241.04 87.36 1,565.46 2,219.04 372.60 REBEL LUMBER CO INC REBEL LUMBER CO INC MARTIN W CLIFF CO POLKTON MANUFACTURING CO POLKTON MFG CO CAUDLE JOSEPH LARRY & POLKTON RECREATIONAL ENTP INC REBEL LUMBER CO INC REBEL LUMBER CO INC CROWN CORK & SEAL CO INC QUIKRETE (THE) TYSON ALICE H HILDRETH WILLIAM TERRY & BREVARD ALECIA PRATT HARRIET L WALL JOHN LESTER & LILLIE MAE CROWDER FREEMAN & ANNIE TARLTON FRED M HEIRS HUNTLEY MAXWELL & MARGARET W DAWKINS BRUCE RICHARD III WATSON JEFFREY SR WHISNANT S W JR HEIRS WHISNANT S W JR HEIRS YANG TOU VUE & MAIHOUA WILLIAMS RICHARD ERVIN WILLIAMS JULIAN B & CATHERINE DIXON RONALD L & PATRICIA G COWICK EDDIE D BEACHUM NEZER W JR LITTLE RONALD WINFRED & WIFE DUTTON TINA M (WILLIAMS) MARTIN W CLIFF & HUGH EFIRD WILLIAMS WORTHAM & MARGARET C PHILLIPS ALBERT F JR & RITA H HARRINGTON JOHNNY F & DOLLY H FORBES ERNEST & PATRICIA BEACHUM NEZER W JR MEDICAL SPECALITIES MFG HILDRETH ELSIE L LITTLE GLENN K JR KERSEY BERTHA B CARPENTER SUZANNE KIRK HARRINGTON TERRY SAMUEL TEAL RALPH R & HARLENE H HILDRETH SPARE ISEMAN MICHAEL D & CHAMBERS WASTE SYSTEMS OF NC MASON DON L & JANICE B JOHNSON CHRISTINE JONES THERRELL H JORDAN HUGHIE GATEWOOD HENRY GREENE ALLEN B & MARY L MARSHALL ANDREW J & BRENDA L RICKETTS JAMES KEITH MELTON JACQUELINE D MORTON ROY T 1,109.52 640.32 1,421.28 314.72 459.20 571.20 702.24 37,008.44 298.08 6,769.65 12,527.63 12.03 38.85 146.28 452.64 431.05 461.84 332.76 389.16 488.52 267.33 343.18 326.53 2,719.52 700.23 368.15 453.25 202.58 320.05 48.10 289.53 101.75 272.88 490.25 1,285.75 560.55 259.93 5,035.11 280.14 233.10 463.43 1,233.95 992.54 1,962.72 288.60 1,249.22 2,458.59 103.96 572.24 241.04 506.00 387.15 421.95 634.80 437.00 237.51 264.96 HODGE GEORGE C & WIFE MCQUEEN POLLY C PEGRAM WALTER M SR RICKETTS BENJAMIN & DORIS RICKETTS GEORGIA ANNA LE RICKETTS JAMES R MAY HARRY D CO INC WALLACE FRANK HIGHTOWER ICE & FUEL CO INC ANSON ACCEPTANCE CORP R E WILLIAMS INC SCARBOROUGH LANDON A HILDRETH JOY B RICKETTS JERRY D MARTIN W CLIFF & HUGH EFIRD MARTIN W CLIFF & HUGH EFIRD EFIRD HUGH M & POLKTON KNIGHT KENNETH L & ROBIN W ROSS MACIE L WALLACE FAMILY TRUST WALLACE STEVE H & MARY L SMALL JAMES W & JUDITH F TARLTON JOE MARTIN & LINDA L SCARBOROUGH DONALD P & ELAINE STREATER JOHNNY I CRAWFORD JOHN J JR HILL JAMES R BEACHUM & LEE FORD INC BURR BENJAMIN L JR & DIANNE L CMH PROPERTIES RATLIFF LAWRENCE STANCIL JR PITTMAN BRAD LAMAR & EMILY H PORTER GARY D HUNTLEY CHEVROLET-GEO-BUICKMARTIN BROTHERS EQUIP CO SCARBOROUGH LANDON A SHEPPARD ELGIE & DEWEY & WADE MANUFACTURING LEAVITT FUNERAL HOME PORTER GARY DOUGLAS CHAPMAN CHUCKY LYNN & MARTHA & WALLACE STEVE H & KIRK D WADESBORO ASSOCIATES LLC SPENCER ERNEST & GLENDA H SANGUM INC LITTLE LEE ROY & SHARON C WILLIAMS LARRY & BERTIE CRIDER JAMES RISDEN & CHARLES GOODWIN JOSEPH M SANGUM INC CONKLIN CYNTHIA N & GARY LEE HOWELL CURTIS E JR & SANDRA C HUNTLEY OIL & GAS COMPANY INC WHISNANT S W JR HEIRS COBB-VANTRESS INC MERCHANTS STORAGE ANSON ACCEPTANCE & FINANCE CO 1,024.88 318.32 488.52 703.80 69.65 593.40 222.93 201.65 4,019.62 419.03 1,711.74 104.34 2,635.29 582.36 97.13 174.83 1,186.78 400.53 959.21 5,895.30 743.89 2,546.46 528.08 2,505.57 8.28 32.38 219.23 4,212.45 299.59 8,444.33 32.43 211.83 876.90 1,542.54 5,081.07 100.63 1,230.04 66,182.40 9,929.88 277.50 4,011.45 5,992.50 543.90 611.80 17,229.79 544.62 268.64 127.89 1,177.60 431.46 549.91 538.20 572.58 422.73 39,898.04 4,509.18 3,737.93 LMC PROPERTIES ANSON SAVINGS BANK INC ANSON WELL DRILLING CO ANSON WOOD PRODUCTS INC BAKER SALLIE ET AL BRASINGTONS WELDING SHOP FAMILY LAND & DEVELOPMENT C & M AUTO SUPPLY INC CAPELL JOHN H ET/AL JORDAN DONNIE BRYANT & BETTY A CAROLINA ADVERT CO INC METROMONT MATERIALS CORP CRAWFORD MOTOR CO CRAWFORD MOTOR CO NATIONWIDE PARTNERS LTD PTSHP DUFF-NORTON HOISTS INC EDDINS HARVEY L MYRTLE WALL HEILIG-MEYERS CO OF NC #50 ANSON RESTAURANT GROUP INC MOORE CHARLES TED CAROLINA PARK INC LOWERY LONNIE RAY MURCO INC MCDONALD'S CORP AMF O'HARE PEE DEE RIVER LLC PAUL EUGENE K & MELBA L ERTUGRUL VALLEY MOTEL INC PINE TERRACE MOTOR CO POLKTON MFG CO TRANQUILITY PROPERTIES INC NANCE CHARLES ALVIN & KAREN L SHOP QUICK INC VALLEY PROTEINS INC LITTLE ROBERT E III WADESBORO ASSOCIATES LLC WADE MANUFACTURING CO WADESBORO MFG CO FLYNT WANSONA INC HILL JAMES ROBERT & WIFE WILLIAMS WORTHAM & SON INC WOODMEN OF THE WORLD WULLSCHLEGER & CO WANSONA MANUFACTURING CORP TWIN VALLEY COUNTRY CLUB INC EDDINS HARVEY L MYRTLE WALL CRAWFORD MOTOR CO CARPENTER ROGER ERVIN & WIFE CHAMBERS FREDRICK D GREENE J WILSON CARPENTER TIM & JOYCE H SHEPHERD NORMAN W & TILLMAN CLEDORA L & COLLINS ARLENE R RUSHING NELSON & SARAH M RUSHING EARNEST LANGSTON PHYLA HICKS LANGSTON PHILLIP E & PHYLA H 6,167.34 6,736.74 1,169.20 23,951.07 857.28 1,038.78 3,405.15 1,305.21 3,607.50 9,922.17 157.25 2,951.68 102.68 83.25 118.40 55,887.47 125.80 5,736.30 6,899.13 1,810.44 18,525.99 614.76 333.93 6,999.24 678.03 77.94 3,525.71 1,259.16 3,465.05 10,312.74 5,943.15 960.21 32,412.72 422.73 38,556.45 1,171.71 4,845.51 141,296.52 1,529.95 7,870.62 468.98 545.67 459.66 10,630.73 211.83 704.85 1,137.87 819.72 761.43 1,096.64 581.44 604.44 482.08 417.68 287.04 333.54 95.84 HEDRICK B V GRAVEL & SAND CO MANN BILL JR & DOROTHY R GIBSON PRYOR III & BARBARA J WARWICK PAMELA MICHELLE WARWICK GALE D HIGHTOWER PROPERTIES LLC DIGGS THOMAS & CONNIE L BREWER CHARLES CASH LAURA V EDWARDS CARROLL M TAYLOR JAMES HOUSTON CARPENTER ARLENE ALLISON & PORTER GARY DOUGLAS WRIGHT CLAYBORN LEE LEAR STEPHEN M & PHILLIPS SHELBY JEAN 19,385.11 116.84 375.06 16.20 1,132.66 912.64 764.98 795.60 500.76 23.92 585.76 672.52 1,803.20 922.94 316.35 760.35 TOTAL 1,259,346.65 Accepted the Economic Development Report as presented. Budget Amendments: State DOT approved the capital budget for ACTS to purchase requested capital items to include two lift vans, two conversion vans, a copier and two mobile radio units. The state pays for 90% with our 10% match included in the approved capital improvement plan for this FY. Also included is the purchase of a new computer for the Clerk to the Board to replace a computer that died. AMENDMENT Anson County Budget Ordinance FY 2001/02 BE IT ORDAINED by the Anson County Board of Commissioners that the 2001/02 FY Budget Ordinance be amended as follows: Section 1. Expenditures: Increase 11-4521-4523 $ 131,184. Increase 11-4521-4523 14,576. Increase 11-4120 1,712. Total $ 147,472. Section 2. Revenues: Increase 11-3452 $ 131,184. Increase 11-4110 16,288. Total $ 147,472. Section 17: Increase Transfer to General Fund $ 98,000. Decrease CIP Reserve 98,000. Net Change -0Adopted this 14th day of September 2001. The next budget amendment reflects state cuts in the Health Department local budget including Smart Start ($19,420) and the HIV/AIDS ($1,646) program and to account for $380 in grant funds not expended last FY. AMENDMENT Anson County Budget Ordinance FY 2001-2002 BE IT ORDAINED by the Anson County Board of Commissioners that the FY 2001-2002 budget Ordinance be amended as follows: Section 1: Expenditures: Increase 11-5110-5182 $ 380.00 Decrease 11-5110-5182 19,420.00 Decrease 11-5110-5182 1,646.00 Total $ 20,686.00 Section 2. Revenues: Increase Fund Balance 11-4110 $ 380.00 Decrease 11-5100 20,686.00 Total Adopted this 14th day of September 2001. $ 20,686.00 Health Department Clinic Fees: These fees have been approved and recommended by the Board of Health and presented as Health Department clinic fees for FY 2001-2002. Service Price Service CPT Code Price CPT Code In House Lab New Patient GC Culture 87081 $23.00 Office Visit 10 min 99201 $60.00 Glucose 82947 $10.00 Office Visit 20 min 99202 $90.00 Glucose 1 Hr 82950 $17.00 Office Visit 30 min 99203 $128.00 Hemoglobin 85018 $ 5.00 Office Visit 45 min 99204 $188.00 Occult Blood 82270 $11.00 Office Visit 60 min 99205 $236.00 Pregnancy Test 81025 $11.00 Prevention Stat Mal GC Smear 87205 $17.00 Prev. Under 1 99381 $90.00 Urine Dipstick 81002 $10.00 Prev. 1-4 yrs. 99382 $90.00 Wet Mount 87210 $15.00 Prev. 5-11 yrs. 99383 $154.00 Venipuncture 3 age 36406 $41.00 Prev. 12-17 yrs. 99384 $169.00 Vein/cappilary punct 36415 $13.00 Prev. 18-39 yrs. 99385 $167.00 Spec. handling fee 99000 $15.00 Prev. 40-64 yrs. 99386 $199.00 Prev. 65+ 99387 $215.00 In House Procedures Established Patient Audiometry 92551 $25.00 Office Visit 5 min 99211 $33.00 Denver II Extended 96111 $120.00 Office Visit 10 min 99212 $55.00 Diaphram W/Instruc 57170 $97.00 Office Visit 15 min 99213 $76.00 Dressing change 16020 $65.00 Office Visit 25 min 99214 $118.00 Norplant Insertion 11975 $190.00 Office Visit 40 min 99215 $176.00 Norplant Removal 11976 $235.00 Prevention Norplant R&I 11977 $415.00 Prev Under 1 99391 $90.00 Norplant Kit A4260 $390.00 Prev 1-4 yrs. 99392 $90.00 Blood Pressure $2.00 Prev. 5-11 yrs. 99393 $126.00 Prev. 12-17 99394 $146.00 Vaccines Prev. 18-39 99395 $142.00 Service Charge Admin Prev. 40-64 99396 $158.00 $5.00/Serv Prev. 65+ 99397 $175.00 Allergy $5.00 $5.00 Hep B $30.00 $35.00 PPD $10.00 $15.00 Tetnus $4.00 $9.00 Flu $8.00 $13.00 Pneum $13.00 $18.00 B12 $5.00 $5.00 Depo $22.00 $27.00 Rabies $160.00 $165.00 Adult Hep A $55.00 $60.00 Child Hep A $28.00 $33.00 Note: Prices for vaccines will be based on cost and administration fee Accepted the Budget Report as presented. Welfare to Work Contract: This program at DSS is operated in conjunction with the Centralina Workforce Development Consortium who is the grant recipient for the Centralina Local Area. DSS acts as the contractor responsible for rendering the services for the program for Anson County. The contract is on file in the Clerk's office and by reference made a part of these minutes. Contract with Sandhills Mental Health-Employee Assistance Program: This is our annual agreement for the provision of mental health, substance abuse and developmental disabilities services to our employees. This provides all employees and their families for up to three visits to address any problem which may impact job performance including family problems, substance abuse, depression, anxiety disorders, geriatric problems, domestic abuse, etc. This is another benefit provided employees. Administrative Matters: Infrastructure Projects-Mary Beck: Ms. Beck noted she had several items needing approval. The first was three budget ordinances for the three grant projects. The second is a Resolution on conflicts of interest, which is required on grant projects and also a Resolution on Minority Business Participation. Also included is a contract for engineering for the water grant project. She reminded Board members that in March when we wrote the $30,000 grant, the county committed $10,000 to this project. This $40,000 study covers everything from the water plant, ground storage, above ground storage and how to tie in the priority list. She also presented an Administrative Contract in the amount of $35,000 for writing and administrating all three grants. Also presented for approval was a Resolution to accept the State Revolving Grant. Mary noted that today she received notice that on September 28 we can again apply for up to $400,000 from the Rural Center in Supplemental Grant Funds. These funds could be used to provide water to the White Store area. She noted that certain parts of this area will require booster pumps or an elevated tank and could serve the area and serve as storage. Commissioner Sims noted that Vance Gulledge had said the elevated tank may be placed in the Peachland/Polkton area and Commissioner Sims requested that wherever the location, the priority use be the White Store area. Ordinarily these grant funds require a dollar match on the part of the county and she is requesting that they allow the county to use the costs associated with pipe, materials, supplies, engineering and design and labor as our commitment. In order to apply, she asked the Board to approve the testing of wells by the Filtration plant staff in order to establish a critical and severe need for water in the White Store Community. She also asked that the Board authorize the Chairman to apply for the grant project and sign the forms necessary for the application and other documentation as necessary to apply for the grant project. Motion by Commissioner Sims, seconded by Vice Chair Livingston, that the grants be approved including the grant for the White Store area. Motion carried unanimously. August 27, 2001 Mr. Bill Thacker, Chairman Anson County Board of Commissioners Anson County Courthouse Wadesboro, North Carolina 28170 RE: Status Report: Adoption of Budget Ordinances (3) grant projects, Adoption of Resolution on Conflicts of Interest, Adoption of Resolution on Minority Business Participation, Approval of contract for Engineering for Water (grant project), Approval of contract for Administration for (3) grant projects, Adoption of Resolution to accept $3,000,000.00 grant High-Unit Cost Clean Water Bond Project $3,000,000.00 Supplemental Grant Project (Sewer) $ 333,491.00 Capacity Building Grant Project (Water) $ 30,000.00 New grant application: North Carolina Rural Center – “Supplemental Grant” for White Store for water. Deadline: September 28, 2001 $400,000.00 Approval to apply for $400,000.00 (Supplemental Grant Funds) – North Carolina Rural Center Dear Mr. Thacker: We would like to take this opportunity to provide the board with a status report on the above-referenced grant projects, and ask that the board review and adopt the following policies necessary to begin these projects: Supplemental Grant Project - North Carolina Rural Economic Center ($333,491.00) 1) Adoption of a Budget Ordinance; 2) Re-affirm commitment on the part of the County approved on March 24, 2001 for local commitment of $519,791.36 (which includes interest accrued) from western sewer bond funds and commitment of $50,000.00 in local commitment towards the Highway 74 Remediation Project. (Supplemental Funds to be used with $3-million grant funds awarded by NCDENR); 3) Adoption of Conflicts of Interest Resolution; 4) Certification of Minority Business Participation. Capacity Building Grant Project – North Carolina Rural Economic Center ($ 30,000.00) 1) Adoption of a Budget Ordinance; 2) Re-affirm commitment on the part of the County approved on March 24, 2001 for local commitment of $10,000.00 (contingent on grant funding) to be used in conjunction with the $30,000.00 grant dollars for a water study; 3) Adoption of Conflicts of Interest Resolution; High-Unit Cost – Clean Water Bond Grant Dollars – NCDENR – ($3,000,000.00) 1) Adoption of Budget Ordinance; 2) Adoption of Conflicts of Interest Resolution; 3) Certification of Minority Business Participation; 4) Adoption of Resolution to accept $3,000,000.00 in grant funds from NCDENR Contracts: 1) Request approval from the Board for Engineering Contract in the amount of $40,000.00 to be used for water study as outlined in the County’s Capacity Building Grant application; 2) Request approval from the Board for Administrative Contract in the amount of $35,000.00 (to be paid by the $3-million grant project) for writing and administering 3 grant projects. Resolutions: 1) Request approval from the Board to adopt resolution on “conflicts of interest” for the High-Unit Cost Grant Project; the Rural Center Capacity Building Grant Project; and the Rural Center Supplemental Grant Project in conjunction with the guidelines for Clean Water Bond Projects.. 2) Request approval from the Board to adopt resolution on utilizing “Minority Business Enterprise” for the High-Unit Cost Grant Project; the Rural Center Capacity Building Grant Project, and the Rural Center Supplemental Grant Project in conjunction with the guidelines for Clean Water Bond Projects. New Grant Application: Deadline: September 28, 2001 – North Carolina Rural Center - $400,000.00 The North Carolina Rural Center will accept applications for Supplemental Grant Funds on September 28, 2001. The County will be allowed to apply for up to $400,000.00 in association with providing water to the White Store area. These are as noted “supplemental grant dollars”, which would ordinarily require a dollar match on the part of the County. We have spoken by telephone with the staff from NC Rural Center and requested that rather than a “monetary” commitment on the part of the County, that they allow the County to use the costs associated with the pipe, materials, supplies, engineering and design, and labor (maintained and verified by time sheets). The only stipulation that the County would have to adhere to is that “funds can not be expended prior to grant award” which would be after grant awards are announced in February 2002. This is a Rural Center requirement; therefore, no funds for pipe, materials, and supplies, or engineering and design could begin until after that date. In order to apply for these grant funds, the County will need to approve the following: 1) Testing of wells by the Anson County Water Filtration plant staff in order to establish a critical and severe need for water in the White Store Community; 2) Authorization for the County Chairman to apply for the grant project and sign the forms necessary for the application which will include the Memorandum of Understanding, Commitment of funds or work on the part of the County, and other documentation as necessary to apply for the grant project. If you should have any questions, please feel free to contact me at (704) 694-6801. Sincerely, HOBBS, UPCHURCH & ASSOCIATES, P.A. Mary Chandler Beck Grants Administrator Anson County North Carolina Clean Water Bond High-Unit Cost Grant Project Grant Project Number: E-SRG-T-01-0117 BUDGET ORDINANCE BE IT ORDAINED by the Anson County Board of Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant ordinance is hereby adopted: Section 1: Section 2: Section 3: The project authorized is the North Carolina Clean Water Bond, HighUnit Cost Grant Project funded by the North Carolina Department of Environment and Natural Resources, Grants and Loan Section for the Fiscal year 2001, project number E-SRG-T-01-0117 in the amount of $3,000.000.00. The officers of this unit are hereby directed to proceed with the grant project within the terms of the grant documents, the rules, and regulations of the North Carolina Department of Environment and Natural Resources and the general statutes of North Carolina. The following revenues are anticipated to be available to complete this project: North Carolina Department of Environment and Natural Resources North Carolina Rural Economic Development Center (Supplemental) County of Anson (Sewer Bond for western sector) County of Anson (County local commitment) $ 3,000,000.00 $ 333,491.00 $ 519,791.00 $ 50,000.00 $ 3,903,282.00 All funds shown above will be used for construction of sewer, construction management and inspection of sewer construction, and administrative and legal services on the U.S. Highway 74 Sewer Remediation Project. Sewer construction $ 3,753,282.00 Construction Management and Inspections $ 100,000.00 Administrative Services $ 35,000.00 Legal services, appraisals, permits, acquisition of property $ 15,000.00 Total Project Cost $ 3,903,282.00 Section 4: As a part of the requirements for receiving supplemental grant funding from the North Carolina Rural Center, the County has committed to a local commitment of $50,000.00 and a commitment of $519,791.00 from sewer bonds designated for the western sector of Anson County. Section 5: The Finance Officer, Dorothy V. Tyson, is hereby directed to maintain within the grant project fund, sufficient detailed accounting records to provide the accounting to the grantor agency required by the grant agreement(s) and state regulations. Section 6: Requests for funds should be made to the grantor agency in an orderly and timely manner as funds are obligated and expenses incurred. Checks will be disbursed within three (3) working days by the County once funds are received from the State agency and deposited into the County’s account. Section 7: The Finance Officer is directed to report quarterly on the financial status of each project element in Section 4 and on the total grant revenues received or claimed. Section 8: The Finance Officer is directed to include detailed analysis of past and future revenues of this grant project in every budget submission made to the board. Section 9: Copies of this grant ordinance shall be made available to the Finance Officer, if the different from the County Clerk for direction in carrying out this project. County commitment of $519,791.00 and county commitment of $50,000.00 approved by the Anson County Board of Commissioners on March 24, 2001. Total County commitment to the project - $569,791.00. Budget Ordinance formally adopted, this the 4th day of September, 2001. The above project Ordinance includes North Carolina Rural Economic Development Center, Project #S-64, and reflects revenues and expenditures for this project. Anson County North Carolina Rural Economic Development Center Capacity Building Grant Project Number: 02-59-02 BUDGET ORDINANCE BE IT ORDAINED by the Anson County Board of Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant ordinance is hereby adopted: Section 1: The project authorized is the Capacity Grant Project funded by the North Carolina Rural Economic Center for the fiscal year 2001, project number 02-59-02, in the amount of $30,000.00. Section 2: The officers of this unit are hereby directed to proceed with the grant project ordinance within the terms of the grant documents, the rules, and regulations of the North Carolina Rural Center and the general statutes of North Carolina. Section 3: The following revenues are anticipated to be available to complete this project: North Carolina Rural Economic Development Center (Capacity Building) $ 30,000.00 Anson County (Local Commitment) $ 10,000.00 $ 40,000.00 NOTE: Capacity Building grant dollars from North Carolina Rural Economic Development Center are contingent on a local commitment from Anson County. A local commitment from the Anson County Board of Commissioners was approved on March 24, 2001 in the amount of $10,000.00. All funds shown above will be used for engineering in order to provide for a water study for Anson County. This study may include information regarding how to tie in lines throughout the County water system in order to receive better water quality for residents, provide fire protection and additional customers; an assessment of upgrades needed for the ground water storage facility and raw water storage facility; areas to be added to the County’s priority water list; and how to upgrade the water plant facility for the County to be able to generate water at full capacity. Engineering $ 40,000.00 NOTE: North Carolina Rural Center funds of $30,000.00 will totally be used for engineering. County Funds of $10,000.00 will be paid out first in accordance with Rural Center Guidelines. Section 4: The Finance Officer, Dorothy V. Tyson, is hereby directed to maintain within the grant project fund, sufficient detailed accounting records to provide the accounting to the grantor agency required by the grant agreement(s) and state regulations. Section 5: Requests for funds should be made to the grantor agency in an orderly and timely manner as funds are obligated and expenses incurred. Checks will be disbursed within three (3) working days by the County, once funds are received from the State agency and deposited into the County’s account. Section 6: The Finance Officer is directed to report quarterly on the financial status of each project element in Section 4 and on the total grant revenues received or claimed. Section 7: The Finance Officer is directed to include detailed analysis of past and future revenues of this grant project in every budget submission made to the board. Section 8: Copies of this grant budget ordinance shall be made available to the Finance Officer, if different from the County Clerk for direction in carrying out this project. Budget Ordinance formally adopted this the 4th day of September, 2001. ANSON COUNTY BOARD OF COMMISSIONERS RESOLUTION TO UTILIZE MINORITY BUSINESS ENTERPRISE PARTICIPATION WHEREAS, the Anson County Board of Commissioners have received awards of Clean Water Bond funds from the North Carolina Rural Economic Development Center and the North Carolina Department of Environment and Natural Resources, (NCDENR); and, WHEREAS, Clean Water Bond funds are subject to the rules and guidelines set forth by the General Statutes of North Carolina; and, WHEREAS, in accordance with North Carolina General Statutes 143-128, the State of North Carolina shall have a verifiable ten percent (10%) goal for participation by minority business in the total value of work for each building project; and, WHEREAS, each city, county, or other public body using State funded projects shall adopt a verifiable percentage goal for participation by minority businesses in the total value of work for each building project; NOW, THEREFORE, LET IT BE RESOLVED, that the Anson County Board of Commissioners adopts a resolution stating that up to ten percent (10%) of contracts funded by State Clean Water Bond Funds shall be awarded to Minority Business Enterprises, and that Anson County will verify and maintain records in accordance with North Carolina General Statutes 143-128. ADOPTED, this the 4th day of September, 2001. RESOLUTION BY ANSON COUNTY, NORTH CAROLINA the North Carolina Water Revolving Loan and Grant Act of 1987 and the Education Clean Water and Parks Bond Act of 1993 has authorized the making of loans and grants To aid eligible units of government in financing the cost of construction of wastewater treatment works, wastewater collection systems, and water supply systems, water conservation project; and WHEREAS, The North Carolina Environment Management Commission has offered a (State Revolving Loan, Grant, or State Bond Loan) in the amount of $3,000,000.00 for the Construction of the Anson County U.S. Highway 74 Remediation Sewer Project; and WHEREAS, Anson County intends to construct said project in accordance with the approved plans and specifications; and NOW, THEREFORE, BE IT RESOLVED BY THE ANSON COUNTY BOARD OF COMMISSIONERS: THAT, Anson County hereby accepts the State Revolving Grant Offer of $3,000,000.00; and, THAT, Anson County does hereby give assurance to the North Carolina Environmental Management Commission that all items specified in the Grant Offer Section II-Assurances will be adhered to; and, THAT, Bill Thacker, Chairman and his/her successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project; to make the assurances as contained above; and to execute such other documents as may be required in connection with the application; and, THAT, Anson County has substantially complied or will substantially comply with all Federal, State and local laws, rules, regulations, and ordinances applicable to the project, and to the Federal and State grants and loans pertaining thereto. ADOPTED this the 4th day of September, 2001 by the Anson County Board of Commissioners. ANSON COUNTY BOARD OF COMMISSIONERS RESOULTION PROHIBITING CONFLICTS OF INTEREST WHEREAS, the Anson County Board of Commissioners have received awards of Clean Water Bond funds from the North Carolina Rural Economic Development Center and the North Carolina Department of Environment and Natural Resources, (NCDENR); and. WHEREAS, Clean Water Bond funds are subject to the rules and guidelines set forth by the General Statutes of North Carolina; and, WHEREAS, Anson County is a county corporation organized and chartered under the laws set forth by the General Statutes of North Carolina; and, WHEREAS, as a county corporation, all County employees and officials are aware of, and in full compliance with North Carolina General Statutes 14-234 regarding conflicts of interest; and, WHEREAS, no employee, officer, or agent of Anson County shall participate in the selection or award of a contract supported by state funds if a conflict of interest, real, or apparent would be involved. Such conflicts would arise when; the employee, officer, or agent has any member of his immediate family, his or her partner, or is a member of an organization which employs or is about to employ, or any of the above that may have a financial or other interest in a firm selected for award of a contract. The grantee’s officers, employees, or agents shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, potential contractors, or parties to sub-agreements. NOW, THEREFORE, LET IT BE RESOLVED, that the Anson County Board of Commissioners adopt this resolution acknowledging that there will be no conflicts of interest, real or apparent associated with these funds. ADOPTED, this the 4th day of September, 2001. WHEREAS, Dr. Altieri-SPCC-Maximizing Prison Employment Opportunities: Using power point, Dr. Altieri outlined for the Board how they plan to maximize opportunities for Ansonians. He also included how they plan to increase opportunities for Ansonians to obtain jobs with the new prison facility planned for our County. He explained how the Adult Basic Education program provides job seeking skills, life skills and communication skills to their targeted audience. They provide a job seekers lab to provide students with job readiness skills, career counseling and teaches guidelines for job applications. Computer skills for the workplace provide students the necessary skills to search and obtain a job using high tech search methods. Other helpful programs are BLET, criminal justice, paralegal technology, conversational Spanish, first aid and self-contained breathing apparatus. He noted that requirements for a correctional officer are to be a U.S. Citizen, hold a high school diploma or GED, to be at least 20 years of age, to be eligible for a criminal justice certification and complete a physical exam. To qualify for employment with the Department of Corrections, applicants must successfully score at or above the 9th grade reading level. In our region, approximately 74% secure the necessary reading level. Dr. Altieri explained that through the Career Readiness for Correctional Officers workshop, participants would take the TABE test to determine if they meet the literacy level prior to taking the test with the DOC. Those who do not meet the reading level will be referred to Basic Skills for remedial reading instruction. Applicants must also pass the Correctional Officers Video Test (COVT), which is a psychological screening. Those testing at the 9th grade level or above will receive team building, conflict resolution, anger management, problem solving and critical thinking training to prepare them for the (COVT). Applicants must also pass the drug test and this is a critical area for our applicants. Dr. Altieri noted that most people going through the entire training process might never go inside the prison until their first day of work. This new training will include a field trip to the prison to let them see the environment. Dr. Altieri noted that ways to market this are through the ECS/Job Link, unemployment insurance claimants, DSS clients, workers notified of pending layoffs, community college students and graduates, job fair participants and DOC applicants. Commissioner Lear asked Dr. Altieri for a list of all jobs available through the new prison. Commissioner Sims wondered why Anson County wanted the prisons if our citizens are not getting the jobs. The only other benefit is to sell a little water and sewer and more students for the college. Chairman Thacker voiced a concern for the fact that our citizens occupy so few of the prison jobs. Vice Chair Livingston feels this is a step in the right direction and hopes to see the fruits of their labor soon. Bond Refunding: County Manager Wease stated that the interest rate and savings continue to improve and we should save a little over $700,000 over the next ten years. County Manager Wease noted three items before the Board today for approval. The first is to adopt the Bond Resolution that provides the details that outline the sale of the Bonds. Next the Board needs to approve the Escrow Deposit Agreement and last we need to set a meeting date to confirm the sale. Motion by Commissioner Sims, seconded by Commissioner Lear, to adopt the Bond Resolution. Motion carried unanimously. Motion by Commissioner Lear, seconded by Commissioner Sims, to accept the escrow deposit agreement. Motion carried unanimously. Board members agreed to meet on September 6, 2001 at 8:00 a.m. in Room 31 located in the Courthouse to confirm the Bond sale. WHEREAS, the bond order hereinafter described has taken effect, and it is desirable to make provisions for the issuance of bonds authorized by said bond order; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of Anson, North Carolina, (the “issuer”), as follows: 1. Pursuant to and in accordance with the refunding bond order adopted by the Board of Commissioners on August 14, 2001 and subject to Section 7 hereof, the Issuer shall issue its bonds of the aggregate principal amount of $8,940,000. The Bonds shall be designated “Refunding Bonds, Series 2001” (hereinafter referred to as the “Bonds”). The Bonds shall be dated September 1, 2001 and shall bear interest from their date at a rate or rates which shall be hereafter determined upon the public sale thereof and such interest shall be payable on June 1, 2002 and semi-annually thereafter on December 1 and June 1. The Bonds shall mature, subject to adjustment as hereinafter set forth, annually on June 1, as follows: Year Principal Amt Year Principal Amt 2002 $745,000 2008 $1,020,000 2003 805,000 2009 795,000 2004 785,000 2010 775,000 2005 815,000 2011 585,000 2006 1,175,000 2012 295,000 2007 1,145,000 Debt service will be payable to the registered owners of the Bonds shown on the records of the hereinafter designated Bond Registrar of the Issuer on the record date which shall be the fifteenth day of the calendar month (whether or not a business day) next preceding a debt service payment date. The Bonds shall be deemed to refund the bonds being refunded within the period of usefulness of the capital projects financed by such bonds being refunded. 2. The Bonds will be issued in fully registered form by means of a book entry system with no physical distribution of bond certificates made to the public. One bond certificate for each maturity will be issued to The Depository Trust Company, New York, New York (“DTC”), and immobilized in its custody. The book entry system will evidence ownership of the Bonds in principal amounts of $5,000 or whole multiples thereof, with transfers of beneficial ownership effected on the records of DTC and its participants pursuant to rules and procedures established by DTC. Interest on the Bonds will be payable at the times stated fin the preceding paragraph, and principal of the Bonds will be paid annually on June 1, as set forth in the foregoing maturity schedule, to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants of DTC will be the responsibility of such participants and other nominees of beneficial owners. The Issuer will not be responsible or liable for maintaining, supervising or reviewing the records maintained by DTC, its participants or persons acting through such participants. In the event that (a) DTC determines not to continue to act as securities depository for the Bonds, or (b) the Issuer determines that continuation of the book entry system of evidence and transfer of ownership of the Bonds would adversely affect the interests of the beneficial owners of the Bonds, the Issuer will discontinue the book entry system with DTC. If the Issuer fails to identify another qualified securities depository to replace DTC, the Issuer will authenticate and deliver replacement Bonds in the form of fully registered certificates. Each Bond shall bear interest from the interest payment date next preceding the date on which it is authenticated unless it is (a) authenticated upon an interest payment date in which event it shall bear interest from such interest payment date, or (b) authenticated prior to the first interest payment date in which event it shall bear interest from its date; provided, however, that if at the time of authentication interest is in default, such Bond shall bear interest from the date to which interest has been paid. The principal of and the interest on the Bonds shall be payable in any coin or currency of the United States of America which is legal tender for the payment of public and private debts on the respective dates of payment thereof. 3. The Bonds shall bear the manual or facsimile signatures of the Chairman and the Clerk of the Board of Commissioners of the Issuer and the official seal or a facsimile of the official seal of the Issuer shall be impressed or imprinted, as the case may be, on the Bonds. The certificate of the Local Government Commission of North Carolina to be endorsed on all Bonds shall bear the manual or facsimile signature of the Secretary of said Commission or of a representative designated by said Secretary and the certificate of authentication of the Bond Registrar to be endorsed on all Bonds shall be executed as provided hereinafter. In case any officer of the Issuer or the Local Government Commission of North Carolina whose manual or facsimile signature shall appear on any Bonds shall cease to be such officer before the delivery of such Bonds, such manual or facsimile signature shall nevertheless be valid and sufficient for all purposes the same as if he had remained in office until such delivery, and any Bond may bear the manual or facsimile signatures of such persons as at the actual tie of the execution of such Bond shall be the proper officers to sign such Bond although at the date of such Bond such persons may not have been such officers. No Bond shall be valid or become obligatory for any purpose or be entitled to any benefit or security under this resolution until it shall have been authenticated by the execution by the Bond Registrar of the certificate of authentication endorsed thereon. 4. The Bonds and the endorsements thereon shall be in substantially the following form: UNITED STATE OF AMERICA STATE OF NORTH CAROLINA COUNTY OF ANSON REFUNDING BOND, SERIES 2001 INTEREST RATE MATURITY DATE DATE OF ORIGINAL ISSUE CUSIP June 1, 2002 September 1, 2001 REGISTERED OWNER: CEDE & Co. PRINCIPAL SUM: THE COUNTY OF ANSON (hereinafter referred to as “County’), a county of the State of North Carolina, acknowledges itself indebted and for value received hereby promises to pay to the registered owner named above, on the date specified above, upon surrender hereof, at the office of the Finance Officer of the County, Courthouse, Wadesboro, North Carolina 28170 (the “Bond Registrar”), the principal sum shown above and to pay to the registered owner hereof, by check mailed to the registered owner at his address as it appears on the bond registration books of the County, interest on such principal sum from the date of this bond (or from the June 1 or December 1 next preceding the date of authentication to which interest shall have been paid, unless such date of authentication is a June 1 or December 1 to which interest shall have been paid, in which case from such date), such interest to the maturity hereof being payable on June 1, 2002 and semi-annually thereafter on December 1 and June 1 of each year, at the rate per annum specified above, until payment of such principal sum. The interest so payable on any such interest payment date will be paid to the person in whose name this bond is registered at the close of business on the record date for such interest, which shall be the fifteenth day of the calendar month (whether or not a business day) next preceding such interest payment date. Both the principal of and the interest on this bond shall be paid in any coin or currency of the United States of America that is legal tender for the payment of public and private debts on the respective dates of payment thereof. This bond is issued in accordance with the Registered Public Obligations Act, Chapter 159E of the General Statutes of North Carolina, and pursuant to The Local Government Finance Act of the State of North Carolina, as amended, a bond order adopted by the Board of Commissioners of the County on August 14, 2001 (the “Bond Order”) and resolutions adopted by said Board of Commissioners (the “Resolution’) to provide funds, together with other funds of the County, to refund the County’s outstanding callable Sanitary Sewer Bonds, Series 1989, dated June 1, 1989; Water Bonds, Series 1991, dated October 1, 1991; School Bonds, Series 1991, dated October 1, 1991, and School Bonds, Series 1992, dated December 1, 1992. The Bonds will be issued in fully registered form by means of a book entry system with no physical distribution of bond certificates made to the public. One bond certificate for each maturity will be issued to The Depository Trust Company, New York, New York (“DTC”) and immobilized in its custody. The book entry system will evidence ownership of the bonds in principal amounts of $5,000 or whole multiples thereof, with transfers of beneficial ownership effected on the records of DTC and its participants pursuant to rules and procedures established by DTC. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants of DTC will be the responsibility of such participants and other nominees of beneficial owners. The County will not be responsible or liable for maintaining, supervising or reviewing the records maintained by DTC, its participants or persons acting through such participants. The bonds are not subject to redemption prior to their stated maturities. The Bond Registrar shall keep at her office the books of said County for the registration and registration of transfer of bonds. The transfer of this bond may be registered only upon such books and as otherwise provided in the Resolution upon the surrender hereof to the Bond Registrar together with an assignment duly executed by the registered owner hereof or his attorney or legal representative in such form as shall be satisfactory to the Bond Registrar. Upon any such registration of transfer, the Bond Registrar shall deliver in exchange for this bond a new bond or bonds, registered in the name of the transferee, of authorized denominations, in an aggregate principal amount equal to the unpaid principal amount of this bond, of the same maturity and bearing interest at the same rate. Bonds, upon surrender thereof at the office of the Bond Registrar together with an assignment duly executed by the registered owner or his attorney or legal representative in such form as shall be satisfactory to the Bond Registrar, may, at the option of the registered owner thereof, be exchanged for an equal aggregate principal amount of Bonds of the same maturity, of any denomination or denominations authorized by the Resolution and bearing interest at the same rate. It is hereby certified and recited that all conditions, acts and things required by the Constitution or statutes of the State of North Carolina to exist, be performed or happen precedent to or in the issuance of this bond, exist, have been performed and have happened and that the amount of this bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by said Constitution or statutes. The faith and credit of the County are hereby pledged to the punctual payment of the principal of and interest on this bond in accordance with its terms. This bond shall not be valid or become obligatory for any purpose or be entitled to any benefit or security under the Bond Order or the Resolution mentioned herein until this bond shall have been endorsed by the authorized representative of the Local Government Commission of North Carolina and authenticated by the Bond Registrar. IN WITNESS WHEREOF, the County has caused this bond (to be manually signed by) (to bear the facsimile signatures of) the Chairman and the Clerk of the Board of Commissioners of the County and (a facsimile of) its official seal to be (imprinted) (impressed) hereon, and this bond to be dated September 1, 2001. CERTIFICATE OF LOCAL GOVERNMENT COMMISSION The issuance of the within bond has been approved under the provisions of The Local Government Bond Act of North Carolina. Secretary, Local Government Commission CERTIFICATE OF AUTHENTICATION This bond is one of the Bonds of the issue designated herein and issued under the provisions of the withinmentioned bond order and resolution. COUNTY OF ANSON – Finance Officer, as Bond Registrar ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto __________________, the within Bond and irrevocably appoints ___________ attorney-in-fact, to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. 5. The Bonds are not subject to redemption prior to their stated maturities. 6. Bonds, upon surrender thereof at the office of the Bond Registrar together with an assignment duly executed by the registered owner or his attorney or legal representative in such form as shall be satisfactory to the Bond Registrar, may, at the option of the registered owner thereof, be exchanged for an equal aggregate principal amount of Bonds of the same maturity, of any denomination or denominations authorized by this resolution and bearing interest at the same rate. The transfer of any Bond may be registered only upon the registration books of the Issuer upon the surrender thereof to the Bond Registrar together with an assignment duly executed by the registered owner or his attorney or legal representative in such form as shall be satisfactory to the Bond Registrar. Upon any such registration of transfer, the Bond Registrar shall authenticate and deliver in exchange for such Bond a new Bond or Bonds, registered in the name of the transferee, of any denomination or denominations authorized by this resolution, in an aggregate principal amount equal to the unpaid principal amount of such Bond so surrendered, of the same maturity and bearing interest at the same rate. In all cases in which Bonds shall be exchanged or the transfer of Bonds shall be registered hereunder, the Bond Registrar shall authenticate and deliver at the earliest practicable time Bonds in accordance with the provisions of this resolution. All Bonds surrendered in any such exchange or registration of transfer shall forthwith be cancelled by the Bond Registrar. The Issuer or the Bond Registrar may make a charge for shipping and out-of-pocket costs for every such exchange or registration of transfer of Bonds sufficient to reimburse it for any tax or other governmental charge required to be paid with respect to such exchange or registration of transfer, but no other charge shall be made for exchanging or registering the transfer of Bonds under this resolution. As to any Bond, the person in whose name the same shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes, and payment of or on account of the principal of any such Bond and the interest on any such Bond shall be made only to or upon the order of the registered owner thereof or his legal representative. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond, and interest thereon, to the extent of the sum or sums so paid. The Issuer shall appoint such registrars, transfer agents, depositaries or other agents and make such other arrangements as may be necessary for the registration, registration of transfer and exchange of Bonds within a reasonable time according to then commercial standards and for the timely payment of principal and interest with respect to the Bonds. The Issuer’s Finance Officer is hereby appointed the registrar, transfer agent and paying agent for the Bonds (collectively, the “Bond Registrar”), subject to the rights of the governing body of the Issuer to appoint another Bond Registrar, and as such shall keep at her office at the Courthouse, Wadesboro, North Carolina 28170, the books of the Issuer for the registration, registration of transfer, exchange and payment of the Bonds as provided in this resolution. 7. The Local Government Commission of North Carolina is hereby requested to sell the Bonds and to state in the Notice of Sale of the Bonds that bidders may name one rate of interest for part of the Bonds and another rate or rates for the balance of the Bonds. The Bonds shall bear interest at such rate or rates as may be named in the proposal to purchase said Bonds which shall be accepted by the Local Government Commission. The Issuer hereby reserved the right to adjust the aggregate principal amount of the Bonds and the principal amount of each maturity of the Bonds after the opening of bids for the Bonds. The Issuer specifically reserves the right to increase or decrease the aggregate principal amount of the Bonds by an amount not to exceed $300,000 following the opening of bids. The Issuer also hereby specifically reserves the right to increase or decrease the principal amount of any maturity of the Bonds by an amount not to exceed $75,000 per maturity following the opening of the bids. In the event of such increase or decrease in the aggregate principal amount of the Bonds, the purchase price of the Bonds (including any premium or discount) will be accordingly increase or decreased by the amount of such increase or decrease. 8. The Chairman of the Board of Commissioners, the Clerk of the Board of Commissioners and the Finance Officer of the Issuer are hereby authorized and directed to cause the Bonds to be prepared and, when they shall have been duly sold by said Local Government Commission, to execute the Bonds and have the Bonds endorsed and authenticated as provided herein and to deliver the Bonds to the purchaser or purchasers to whom they may be sold by said Local Government Commission. 9. The Issuer covenants to do and perform all acts and things permitted by law necessary to assure that interest paid on the Bonds be and remain excluded from gross income of the owners thereof for federal income tax purposes. 10.The Board of Commissioners of the Issuer hereby approves the terms of the Escrow Deposit Agreement by and between the Issuer and The Bank of New York substantially in the form presented to the Board (draft of 9/4/01) and hereby authorizes the offices of the Issuer designated therein to execute and deliver the Escrow Deposit Agreement in substantially such form with such changes and insertions as any of such officers shall deem necessary to accomplish the purposes for which the Bonds are being issued, their execution thereof constituting conclusive evidence of such approval. 11. The Issuer hereby represents that (i) the Bonds are not private activity bonds as defined in the Internal Revenue Code of 1986, as amended (the “Code’) and (ii) the Issuer, together with any subordinate entities of the Issuer and any entities which issue obligations on behalf of the Issuer, reasonably expects that it will not issue in the aggregate more than $10,000,000 of tax-exempt obligations (other than private activity bonds which are not qualified 501(c)(3) bond) in the current calendar year. In addition, the Issuer hereby designates the Bonds as “qualified tax-exempt obligations” for the purposes of Section 265(b)(3) of the Code. 12. The Issuer hereby undertakes, for the benefit of the beneficial owners of the Bonds, to provide: (a) by not later than seven months from the end of each fiscal year of the Issuer, to each nationally recognized municipal securities information repository (“NRMSIR”) and to the state information depository fro the State of North Carolina (“SID”), if any, audited financial statements of the Issuer for such fiscal year, if available, prepared in accordance with Section 159-34 of the General Statutes of North Carolina, as it may be amended from time to time, or any successor statute, or, if such audited financial statements of the Issuer are not available by seven months from the end of such fiscal year, unaudited financial statements of the Issuer for such fiscal year to be replaced subsequently by audited financial statements of the Issuer to be delivered within 15 days after such audited financial statements become available for distribution; (b) by not later than seven months from the end of each fiscal year of the Issuer, to each NRMSIR, and to the SID, if any, (i) the financial and statistical data as of a date not earlier than the end of the preceding fiscal year for the type of information included under the heading “The County-Debt Information and-Tax Information” in the Official Statement relating to the Bonds (excluding any information on overlapping or underlying units) and (ii) the combined budget of the Issuer for the current fiscal year, to the extent such items are not included in the audited financial statements referred to in (a) above; (c) in a timely manner, to each NRMSIR or to the Municipal Securities Rulemaking Board (“MSRB”), and to the SID, if any, notice of any of the following events with respect to the Bonds, if material: (1) principal and interest payment delinquencies; (2) non-payment related defaults; (3) unscheduled draws on debt service reserves reflecting financial difficulties; (4) unscheduled draws on credit enhancements reflecting financial difficulties; (5) substitution of credit or liquidity providers, or their failure to perform; (6) adverse tax opinions or events affecting the tax-exempt status of the Bonds; (7) modification to the rights of the beneficial owners of the Bonds; (8) bond calls; (9) defeasances; (10) release, substitution or sale of any property securing repayment of the Bonds; (11) rating changes; and (d) in a timely manner, to each NRMSIR or to the MSRB, and to the SID, if any, notice of a failure of the Issuer to provide required annual financial information described in (a) or (b) above on or before the date specified. If the Issuer fails to comply with the undertaking described above, any beneficial owner of the Bonds may take action to protect and enforce the rights of all beneficial owners with respect to such undertaking, including an action for specific performance; provided, however, that failure to comply with such undertaking shall not be an event of default and shall not result in any acceleration of payment of the Bonds. All actions shall be instituted, had and maintained in the manner provided in this paragraph for the benefit of all beneficial owners of the Bonds. The Issuer reserves the right to modify from time to time the information to be provided to the extent necessary or appropriate in the judgment of the Issuer, provided that any such modification will be done in a manner consistent with Rule 15c2-12 issued under the Securities Exchange Act of 1934, as it may be amended from time to time (“Rule 15c12-12”), and provided further that: (a) any such modification may only be made in connection with a change in circumstances that arises from a change in legal requirements, change in law, or change in the identity, nature, or status of the Issuer; (b) the information to be provided, as modified, would have complied with the requirements of Rule 15c2-12 as of the date of the Official Statement relating to the Bonds, after taking into account any amendments or interpretations of Rule 15c2-12, as well as any changes in circumstances; and (c) any such modification does not materially impair the interests of the beneficial owners, as determined either by parties unaffiliated with the Issuer (such as bond counsel), or by the approving vote of the registered owners of a majority in principal amount of the Bonds pursuant to the terms of this Resolution, as it may be amended from time to time, at the time of the amendment. Any annual financial information containing modified operating data or financial information shall explain, in narrative form, the reasons for the modification and the impact of the change in the type of operating data or financial information being provided. The provisions of this Section 12 shall terminate upon payment, or provisions having been made for payment in a manner consistent with Rule 15c2-12, in full of the principal of and interest on all of the Bonds. 13. The blanket Letter of Representations, as requested by DTC, is hereby approved and confirmed. 14. The Chairman of the Board of Commissioners, the County Manager, the Clerk of the Board of Commissioners, the Finance Officer and the other officers of the Issuer are hereby authorized and directed to execute and deliver for and on behalf of the Issuer any and all financing statements, certificates, documents or other papers and to perform any and all acts they may deem necessary or appropriate in order to carry out the intent of this resolution and the matters herein authorized. 15. The power to make any election on behalf of the Issuer with respect to the arbitrage rebate provisions of the Code applicable to the Bonds is hereby delegated to the Chairman of the Board of Commissioners and the Finance Officer of the Issuer. The motion having been duly seconded, the resolution having been considered, it was adopted by the following vote: AYES: Chairman Thacker, Vice Chair Livingston, Commissioner Hildreth, Commissioner Lear, Commissioner Sims and Commissioner Streater. NAYS: None Escrow Deposit Agreement is on file in the Clerk’s office and by reference made a part of these minutes. Board of Elections-Request: Chairman Thacker noted that last month the Board heard the presentation and asked County Manager Wease and James Bennett to come back with a recommendation to the Board as to the best way to handle this request. County Manager Wease explained that the Board of Elections has requested a full time position at an annual cost of $22,464. Next they would request to maintain the $8,755 in part time salaries, which provides twenty hours per week of assistance throughout the year. In order to effectively evaluate the request, we polled eleven other counties to provide a comparison. To provide an equivalent evaluation it was necessary to compare the number of full time equivalent positions to the number of registered voters in each county. Each full time employee is one FTE and each part time employee working 20 hours a week would be .5 FTE. County Warren Montgomery Union Hoke Ashe Anson Franklin Stanly Richmond Nash Scotland Rowan Registered Voters 12,750 15,596 79,121 17,844 19,086 14,875 27,482 34,159 30,814 61,933 22,059 83,181 Voters per FTE 6,375 7,798 8,329 8,922 9,543 9,917 10,993 11,386 15,407 20,644 22,059 27,727 With the present staff in the office, Anson County compares favorably with the polled counties with 9,917 voters per full time equivalent position. With the addition of a full time employee and retention of the part time position, we would lower the voter to FTE ratio to 5,950, which is lower than all counties polled. The addition of municipal elections will undoubtedly add additional work on the staff in Elections. During the previous fiscal year, they maintained an average of 26.2 hours of part time assistance. November seems to be the busiest time for any elections office. By adding a full time position and providing for eight weeks of temporary full time work, the Board of Elections would maintain a workforce equivalent to 2.15 FTE’s. As a comparison among the counties polled, we would then rank second only to Warren County for the lowest number of registered voters per FTE with 6,919 voters per full time equivalent. The eight weeks of temporary full time work would provide for assistance during the “no excuse voting” period of four weeks each during the spring and fall elections. The cost for the eight weeks of a temporary full time employee at $7.07 per hour would be $2,433.32. The total additional cost of the full time employee and the temporary full time employee for 8 weeks would be $24,897.77 annually. If this scenario is approved, some of the funding from the current part time position and $3,600 in savings from a maintenance agreement that is no longer needed could assist in absorbing the cost for this fiscal year. County Manager Wease noted that the cost for the remainder of this fiscal year to add a full time position on October 1, 2001 and have eight weeks of a temporary full time position would be $12,814. County Manager Wease feels it would be unrealistic for us to bear the burden of the full request since that would put us above and beyond the ratio that all the other counties have. Some reasons the staff does not recommend taking on the whole burden on at this time are (1) we have a hiring freeze (2) folks in other departments are absorbing job duties (3) budgetary situation imposed by the State. He feels the most we could do is to add the position and reduce the part time salaries to provide for temporary full time employment during the time we have no excuse voting. Commissioner Sims asked how many people showed up last year for no excuse voting with Rochelle answering over one thousand people. Rochelle explained that no excuse voting is not available during primaries just the main election. Motion by Commissioner Lear, seconded by Commissioner Streater, to convert the part time salary to a full time salary for the Board of Elections office due to the increasing workload mandated to the office by the State. Commissioner Lear noted that for clarity he wants to make two motions and intends to make a second motion that will call for an addition of some funds to staff some part time or however you want to word it, a temporary position for a period of time. Commissioner Sims asked if this means that we once again become the lowest or near the lowest per voter FTE with County Manager Wease answering that with the addition of one full time position we enhance our position in that ratio. Commissioner Sims asked if this would make us one of the best staffed ratios in the district with the Manager answering that if the second motion adds what would be the equivalent of a half of a full time person, then that would make us better staffed that the eleven counties we surveyed. Commissioner Sims asked if after this motion there was another motion for the Manager to handle this situation as deemed appropriate, would that be reasonable. County Manager Wease noted that within funding restraints and compensation and pay plan restraints, he had a certain amount of discrepancy. Commissioner Sims felt the Manager had more information about this situation than the Board and should handle the situation. Chairman Thacker voiced a concern in that this Board just finished spending a month or longer putting together a budget for the county and here we are a month later and we are getting ready to change those figures around. All of a sudden our balanced budget is no longer balanced. He feels this position could be delayed until next budget year. Rochelle explained that on November 6 they have five town elections and that was included in their budget presentation to the County Manager. Chairman Thacker noted it was included in their budget but this Board did not see the need to do this at that time and here we are undoing all those things we said we could not do. Motion carried 5 to 1 with Chairman Thacker opposing. Commissioner Lear asked if it would be possible to find some shared people to use during peak times with County Manager Wease answering sure. Motion by Commissioner Lear to authorize the County Manager to work with the Board of Elections and appropriate personnel or funds to hire personnel at his discretion. Commissioner Streater asked if he didn’t already have that authority with Commissioner Lear stating instead of a motion, maybe the Board should give direction. Commissioner Lear withdrew his motion at this time, knowing the Manager had authority to act as he sees fit in this matter. County Manager Wease noted that this will put the budget out of balance and the money will need to be appropriated from somewhere and the only place he can think of is fund balance. Commissioner Streater asked the amount with County Manager Wease answering with the motion at hand and assuming the person starts on October 1 and we eliminate the Kid & Kid software, we are talking about $10,000. Commissioner Streater asked the amount coming from the town elections with County Manager Wease noting it was already factored in the budget. Commissioner Hildreth asked if the part time position had been eliminated with Chairman Thacker answering yes and we replaced the part time with a full time position and directed the County Manager, if they need further help, to act in that manner. Commissioner Streater asked the amount of money in contingency with County Manager Wease answering there is money in contingency but that is scheduled to be a match for the Sheriff’s grant but feels we have about $2,000 in contingency that could be used. Commissioner Sims feels we could negotiate a several thousand-dollar reduction in the Hobbs Upchurch contract. Revaluation: County Manager Wease noted that the Machinery Act outlines that every eight years we can do a revaluation. We have been doing some in-house and have contracted some appraisal services. We are nearing the end of that process, having completed our fieldwork, and the next step is to start getting into the different schedule of values. There is a schedule of values to be used during revaluations that is applied to all parcel of property in the county. The next few steps in the process bring it into the public arena and County Manager Wease presented each Commissioner a draft proposal of the Schedule of Values and Standards and Rules that we propose for the coming eight years. He asked the Board to call for a public hearing at the October meeting so receive public comments on the Schedule of Values. Commissioner Sims asked if there would be wide spread advertisements on this as he feels, especially in the Peachland/Polkton/White Store area, those citizens feel unfairly treated in this revaluation. County Manager Wease noted the new numbers are driven by what has actually sold and some of the property sold in those areas has gone for a much higher price than they have been. He feels there will be change and it will be based on your relative location in the county and what that is worth. Commissioner Sims, while understanding that the western end of the county has a great opportunity for advancement and real estate will increase, but feels the location of the landfill and the new prison should be considered. County Manager Wease noted this is a thorough document that goes through all the different things that deal with value of property, land use values and townships. This is presented tonight for information and review and it will be available for public inspection in the Assessor’s office and the County Manager’s office. There is a possibility that this will be placed on our website. County Manager Wease noted this is a very important process since we will be living with the results for the next eight years. County Manager Wease noted our sales to assessment ratio now is under 70% and that means that if a property sells for $100,000, we have it on the books for about $65,000. The further you get from revaluation when you set this schedule, the more the sales will change and the more likely you are to have a lower sales ratio. Another twist is if you get below 90% of your sales to assessment, meaning the average of all your sales is more than 10% more than what we have it on the books for, once we get to 89%, then all of the utilities companies and all their value across the county, they get to start taking discounts off their taxes. County Manager Wease feels this probably has been going on for the last six years. Chairman Thacker asked that we make sure this public hearing is advertised and suggested having flyers placed in stores around the county. Board discussed the time to hold the public hearing with some feeling the October meeting would be a good time. Commissioner Streater felt the public hearing may be well attended and should be held at a time different from that of the regular monthly meeting. After discussion, motion by Commissioner Sims, seconded by Vice Chair Livingston, that we hold the public hearing at a time different from the first week in October. Motion carried unanimously. Board agreed to hold the public hearing at 6:00 p.m. on September 25, 2001 in Courtroom #1. Appointments: Animal Cruelty Investigator: County Manager Wease reported that Marcia Bowen has been acting as the official Animal Cruelty Investigator for Anson County for the past year. It is time to consider the re-appointment of this position and Mrs. Bowen has agreed to serve for another year. She has completed courses relative to the position. Motion by Vice Chair Livingston, seconded by Commissioner Streater, to approve the re-appointment of Marcia Bowen for one year. Motion carried unanimously. Appearances: Richard Pinkston: Chairman Thacker excused himself from the meeting and called upon Vice Chair Livingston to handle this portion of the meeting. Vice Chair Livingston allowed Mr. Pinkston three minutes on each topic. His first topic was the travel limit set by the Board on Commission travel. He referred to Chairman Thacker saying he would not be subjected to the limitations and Mr. Pinkston feels any amount the Chairman spends over the limit should be deducted from his pay. He asked what the Board intends to do about members not abiding by the rule. Commissioner Sims noted that when he made the motion, he never intended for it to be for a few months but for the whole period of time. He also realizes that the Chairman should have more expenses than other Board members. Vice Chair Livingston said he wants to see the Board lead by example and would like to know what other counties do with this issue. Richard also mentioned the position of Assistant County Manager, feeling this position could be eliminated. He presented each Commissioner with documentation showing what counties had this position. He compared Anson County with Hertford and Mitchell counties with similar population and they were the only two counties that had the position of Assistant County Manager. When he talked with the County Manager, he referenced large counties having the position and Richard was only interested in small counties. He mentioned that some counties have Assistant to the Manager and he spoke with one lady who is Clerk to the Board of Commissioners and Assistant to the Manager. He referenced the earlier conversation about the Board of Elections and comparing population to stay within those guidelines but yet the Board does not compare population when it comes to this position. Vice Chair Livingston asked if he had checked to see how many counties have the position of Human Resource with Mr. Richard answering he only checked Assistant County Manager. Vice Chair Livingston called for a short recess. After the break, Chairman Thacker returned to conduct the remainder of the meeting. At this point, he yielded to the County Manager to bring the Board up to date on the Bonsal situation. County Manager Wease shared with Board members a copy of a letter received today and noted that Mr. Bonsal would like to quickly address the Board. Rocky Bonsal noted he has a signed copy of the letter just presented Board members by the Manager. He thanked the Board for this tenacity in reviewing their request and for the many hours they have spent on this issue. Mr. Bonsal noted they were coming to the end and explained that they need a Resolution from this Board and if not, the Bonsal family will have to go down unknown paths. He feels this is an opportunity to create a legacy for generations to come with Bonsal giving one last act of citizenship as it ends its ninetyeight year association with Anson County. He asked the Board to please accept their request and associated offers. After the last meeting, the County Manager and County Attorney Bower met with representatives of Bonsal and presented a proposal for acceptance from the Board. Mr. Bonsal read the letter just presented. He noted that conditions 1, 2 7 and 8 are acceptable as presented. Conditions 3 through 6 relate to development and maintenance of a public athletic complex on the property. While they feel this is an excellent idea, they believe the Board and employees are better acquainted with the needs of the community than Bonsal. Condition number 4 deals with testing and they feel there will be no need for further testing in the foreseeable future. They also propose that the Bonsal family will make a payment of $200,000 to the County to use for construction and development of the park. They asked that when the county accepts the property, they agree to a restrictive covenant in the deed providing that the property will not be developed in the future for commercial or residential purposes. They also request that if a park is constructed on the property, the facility be named the W. R. Bonsal Family Park. Commissioner Hildreth asked to withdraw his closed session matter for the time being. Vice Chair Livingston, seconded by Commissioner Lear, to go into closed session to discuss land acquisition. Motion carried unanimously. In regular session, motion by Commissioner Lear that this Board authorize the County Manager and the County Attorney to negotiate the property conveyance with W. R. Bonsal with respect to the terms presented with No. 1 moving the western boundary to be negotiated or renegotiated to include some land there for the Bonsal company, No. 2 the wording of the release to be changed at the direction of our County Attorney and No. 3 the amount be increased to $250,000 three through six the amount increase $250,000 and all other conditions remain the same, that some rough grading be done to flatten out the land for the fields as covering is done to exposed trash. Ron Barnhill expressed no problem covering exposed trash but some of the land has trees and they would have to clear the land and remove all the trees before they could grade the land and that might pose a problem. Commissioner Hildreth asked if he was talking about the landfill itself or land contiguous to the landfill with Commissioner Lear answering areas around the landfill. He is not talking about the whole parcel of land but just help with the area where a ball field used to be. Motion seconded by Vice Chair Livingston. Commissioner Sims stated that in his opinion there are economical and environmental positives to the agreement that we have worked out. It goes a long way towards preserving jobs, creates a no fault harmless boundary around all those landfills, does away with other parties that could create harm and it produces money for a park to be named for the Bonsal company, which the Bonsal and Cloud family have done great things for this county and there are also some financial rewards for the county. Motion failed three to three with Commissioner Hildreth, Commissioner Streater and Chairman Thacker voting against. Vice Chair Livingston asked how a Commissioner not present could affect the tie vote with Commissioner Streater answering the Commissioner could only be counted voting in the affirmative if he had been present and then left the meeting. He then asked County Attorney Bower for a legal opinion with Mr. Bower answering the motion does not carry. Vice Chair Livingston asked when you have an odd number Board, what is the situation when you have a member absent with County Attorney Bower answering it is a vote of the quorum present. Chairman Thacker declared the Board recessed until Thursday, September 6th at 8:00 a.m. at which time we will confirm the Bond sale that will take place tomorrow. Respectfully submitted: Bonnie M. Huntley, CMC Clerk to the Board Meeting time: 3 hr. 15 min.