Create Vendor Business Scenario

EHP3 for SAP ERP

6.0

September 2009

English

Create Vendor Master

(155.14)

Master Data Procedure

SAP AG

Dietmar-Hopp-Allee 16

69190 Walldorf

Germany

SAP Best Practices Create Vendor Master (155.14): MDP

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Cross-references to other documentation.

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Contents

Create Vendor Business Scenario ....................................................................................................... 5

1 Purpose ......................................................................................................................................... 5

2 Prerequisites.................................................................................................................................. 5

2.1

Roles ...................................................................................................................................... 5

3 Process Steps ............................................................................................................................... 6

3.1

Create Vendor Master for Purchasing Org., Company Code (with or without Procurement) 6

3.2

Create CPD Vendor ............................................................................................................... 7

3.3

Create One-Time-Vendor ....................................................................................................... 9

3.4

Create Vendor for Travel ...................................................................................................... 10

4 Appendix...................................................................................................................................... 11

4.1

Reversal of Process Steps ................................................................................................... 11



Create Vendor Business Scenario

1 Purpose

In this document, you create a vendor business scenario.

Before you run any processes in this document:

Option A

: If the vendor is Procurement - related, go to step 3.1.

Option B : If the vendor is not Procurement - related, go to step 3.1.

2 Prerequisites

2.1 Roles

Use

The following roles must have been installed to allow the relevant activities to be carried out in the

SAP NetWeaver Business Client (NWBC). In addition, they must be assigned to the user or users who will perform the process steps described in this document. You do not need these roles if you are not using the NWBC interface, but the standard SAP GUI.

Prerequisites

The business roles have been assigned to the user(s) who will perform the process steps described in this document.

Business role Technical Name Process Step

SAP_BPR_PURCHASER-K Create Vendor Master Purchase Manager


SAP Best Practices

3 Process Steps

Create Vendor Master (155.14): MDP

3.1 Create Vendor Master for Purchasing Org., Company

Code (with or without Procurement)

Use

Detailed information about the vendor (for example, name, address, payment terms) is communicated to accounts payable.

Procedure

1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP Menu Logistics  Materials Management



Purchasing  Master Data



Vendor



Central



Create

Transaction code XK01

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role

Business role (Name) Business Analyst Purchaser (SAP_BPR_PURCHASER-K )

NWBC Menu Purchasing



Vendors



Create Vendor

2. Select the Create vendor : Initial Screen , and maintain the necessary fields.

Field Name

Vendor

User Action and Values

Vendor number

Comment

Number range is

300000 – 399999

Company code 1000

Purchase organization

1000

Account group YB01 Account group for regular vendors

Reference:

It is possible to use an existing vendor as reference and make an entry in the area “ reference ” in the fields Vendor , Company code and Purchasing Organization (Several field values of the reference vendor will posted by the system in the new vendor master data).

3. On the Create Vendor : Address screen , enter Name, Search term 1, Street, House number,

District, Postal code, City, Country, Tax jurisdiction code , Region, Telephone, Fax , then choose

Next Screen (F8) .

4. On the Create Vendor: Control screen , enter their customer number (if vendor is also customer; the number must be a valid customer number), on field Tax number 1 enter CNPJ, on field Tax


SAP Best Practices Create Vendor Master (155.14): MDP number 3 enter Insc. Estadual, if necessary on field Tax Number 4 enter Insc. Municipal , Tax

Jur., Tax base (0), then choose Next Screen (F8) .

5. On the Create Vendor: Payment transactions accounting screen, on Banck Details enter

Country, Bank Key, Bank Account , , then choose Next Screen (F8).

6. On the Create Vendor: Accounting information accounting screen, enter the Recon. account,

Sort Key , Cash mgmnt group , Interest freq, then choose Next Screen (F8).

7. On the Create Vendor: Payment transactions Accounting enter payment terms, Chk double inv., and Payment methods , then choose Next Screen (F8) twice

8. On the Create Vendor: Correspondence Accouting data screen, enter Dunning level, then choose Next Screen (F8).

9. On the Create Vendor: Withholding tax Accouting, enter Withholding Tax Type, Withholding Tax

Code, flag Liable as the following table:

Wth.t.type W/tax code Liable Exem.% Description

CP

IS

IW

PP

CP

R5

IW

PP

X

X

X

X

0,00

0,00

0,00

0,00

COFINS at Payment

ISS

ISS WHT

PIS at Payment

RP RP X 0,00 IR at Payment

SP SP X 0,00 CSLL at Payment

10. On the Create Vendor: Purchasing data screen, enter Order currency, terms of payment,

Incoterms, GR based inv. verif.,

11. Choose Save .

Result

The Vendor Master for Purchasing Organization is created.

3.2 Create CPD Vendor

Use

In this activity, you create the vendor master for a so-called CPD vendor. A CPD vendor could e.g. be used when the payment of purchase order is effected in cash money.



Procedure







Purchasing  Master

Data  Vendor  Central  Create



Business role (Name)

NWBC Menu

Business Analyst Purchaser (SAP_BPR_PURCHASER-K )

Purchasing



Vendors



Create Vendor

2. Select Create vendor: Initial Screen screen, and maintain the necessary fields.

Field Name

Vendor


Vendor number

Comment

Number range is

A – ZZZZZZ



1000

Account group CPDL Account group for regular vendors

3. Choose Enter.

4. On the Create Vendor : Address screen, enter Name, Search term 1, Street, Country, Language, then choose Next Screen (F8).

5. On the Create Vendor: Control screen, enter reference account group, e.g. 0001, then choose

Next Screen (F8) .

6. On the Create Vendor: Accounting information accounting screen, enter the Recon. Account., e.g. 212000 and choose Next Screen (F8) .

7. On the Create Vendor: Payment transactions Accounting enter payment terms and Payment methods, then choose Next Screen (F8).

8. On the Create Vendor: Correspondence Accouting data screen, is not necessary to fill fields, then choose Next Screen (F8).

9. On the Create Vendor: Withholding tax Accouting screen, is not necessary to fill fields, then choose Next Screen (F8).

10. On the Create Vendor: Purchasing data screen, enter Order currency.

11. Choose Enter.

12. Save your entries



3.3 Create One-Time-Vendor


Use

In this activity, you create the vendor master for a so-called one-time-vendor. A one-time-vendor could e.g. be created by a purchaser during a telephone call with a vendor who wants to deliver goods, but a vendor master does not yet exist for him in the system and an order confirmation is immediately required.

Later, when the purchaser has time to enter all data properly, he can create a regular vendor master and exchange the vendor number in the relevant purchase order.

Procedure







 Vendor  Central  Create



Business role

NWBC Menu


Purchasing



Vendors



Create Vendor

2. Select Create vendor: Initial Screen , and maintain the necessary fields.

Field Name

Vendor


Vendor number

Comment

Number range is

A – ZZZZZZ

Company code


1000

1000

Account group YBOV Account group for regular vendors

3. Choose Enter .

4. On the Create Vendor : Address screen, enter Name, Search term 1, Street, Country, Language, then choose Next Screen (F8).

5. On the Create Vendor: Control screen , enter their customer number (if vendor is also customer; the number must be a valid customer number), on field Tax number 1 enter CNPJ, on field Tax number 3 enter Insc. Estadual, then choose Next Screen (F8) .

6. On the Create Vendor: Accounting information accounting screen, enter the Recon. account,

Sort Key, then choose Next Screen (F8) .

7. On the Create Vendor: Payment transactions Accounting enter payment terms, Chk double inv., and Payment methods , then choose Next Screen (F8)

8. On the Create Vendor: Correspondence Accouting data screen, is not necessary to fill fields, then choose Next Screen (F8).



9. On the Create Vendor: Withholding tax Accouting screen, is not necessary to fill fields, then choose Next Screen (F8).

10. On the Create Vendor: Purchasing data screen, enter Order currency reference to Vendor. (E.g:

BRL – Real Brazil)

11. Choose Enter.

12. Save your entries

Result

The one-time-vendor master is created and can be used to create a purchase order. Later, the created vendor number can be exchanged by a regular vendor number.

3.4 Create Vendor for Travel

Use

In this activity, you create the vendor master for Travel.

Procedure







 Vendor  Central  Create



Business role (Name) Business Analyst Purchaser (SAP_BPR_PURCHASER-K )

NWBC Menu Purchasing



Vendors



Create Vendor

1. Select Create vendor: Initial Screen , and maintain the necessary fields.

Field Name

Vendor


Vendor number

Comment

Number range is

YB999XXX – YB999XXX


Purchase organization

Account group

YREI

Your company code

Leave empty for the commercial traveller

Account group for commercial traveller

2. Choose Enter .

3. On the Create Vendor : Address screen , enter Name, Search term 1, Street, House number,

District, Postal code, City, Country, Tax jurisdiction code , Region, Telephone, Fax , then choose

Next Screen (F8).



4. On the Create Vendor: Control screen , enter their customer number, on field Tax number 2 enter

CPF, Natural Person, then choose next screen.

5. On the Create Vendor: Payment transactions screen, on Banck Details enter Country, Bank Key,

Bank Account, enter payment terms, then choose Next Screen (F8) twice.

6. On the Create Vendor: Accounting information: Accounting screen, enter Recon. Account , e.g.:

Travel expenses payable , the Personnel number that is the employee relating to the vendor in the system.

7. On the Create Vendor: Payment transactions accounting screen, enter payment terms, Chk double inv., and Payment methods , then choose Next Screen (F8) twice.

8. Choose Enter.

9. Save your entries.

Result

The vendor for travel master is created and can be used to create a purchase order. Later, the created vendor number can be exchanged by a regular vendor number.

4 Appendix

4.1 Reversal of Process Steps

In the following section, you can find the most common reversal steps, which you can take to reverse some of the activities described in this document:

Create Vendor Master

Transaction code ( SAP GUI) XK01

Reversal : Set Deletion Indicator

Transaction code ( SAP GUI) XK06

Business role

NWBC Menu

Comment


Purchasing



Vendors

Set checkbox all areas.



Flag for Deletion Vendor


Create Vendor Business Scenario

EHP3 for SAP ERP

6.0

September 2009

English

Create Vendor Master

(155.14)

Master Data Procedure