Baker Tilly
2013 Client
Information Pack
Helpsheet
Please use this Helpsheet when preparing your information pack it will help
you with providing the correct information we need to prepare your Tax
Return.
1
Second Shareholder (Do I need to complete a Tax Return)
This form is to help you in deciding if you need to complete a tax return, this section only applies to
individuals who have never completed Tax Returns before.
If you have at any time in the past completed Tax Returns you should contact HMRC on 0300 200 3300 for
advice.
If you have received a tax return or a notice to complete one you will need to complete the tax return
regardless of your circumstances. Skip this section and complete the rest of the form.
If you wish to take advantage of the Tax Return service offered, please check the list below entitled ‘Do I need to
complete a tax return’ to see if a tax return needs to be completed on your behalf.
Do I need to complete a tax return?
Please answer the following questions in respect of the tax year 6 April 2012 to 5 April 2013 by circling the
answer that is appropriate to your circumstances
1.
2.
3.
Have you been issued with a 2013 Tax Return or notification to
complete a tax return from H M Revenue & Customs?
If you have not been issued a Tax Return and you have
answered yes to any of the following questions you will need
to contact HM Revenue and Customs on 0300 200 3300 and
ask for a Tax Return to be issued to you.
Receipt of savings and investment income of £10,000 or more
(includes any dividends from the Ltd Company of which you are a
shareholder)
Yes
No
Yes
No
Yes
No
Untaxed savings income of £2500 or more (do not include ISA’s)
4.
Receipt of rental income
Yes
No
5.
Have you sold any assets that give rise to a capital gains tax
charge or loss
Yes
No
6.
Are you company director
Yes
No
7.
Receipt of Trust or settlement income
Yes
No
8.
Are you self-employment or a partner in a business?
Yes
No
9.
Annual income of £100,000 or more
Yes
No
IMPORTANT: If you are a ‘Director’ of an Ltd Company as well as a ‘Second Shareholder’ you must complete a
Self Assessment Tax Return regardless of the level of dividends received.
For more information visit www.hmrc.gov.uk/sa
If you answered yes to any of the above questions you must complete a Self Assessment Tax Return.
Please follow the instructions below.
If you have answered NO to all of the questions above you do not need to complete a tax return. You do not
need to continue with the request. Only applies if you have never in the past completed Tax Returns and HMRC
have not asked you to complete a Tax Return.
Email: mytaxreturn.bc@bakertilly.co.uk
Post: M Curran, Baker Tilly, Sumner House, St Thomas’s Road, Chorley, PR7 1HP
2
Client Tax Return Information Help Sheet
A Tax Return will ONLY be prepared for you if you send to us a completed Tax Return
information pack together with supporting documents. Details of what we require are
contained within the information pack and the notes below.
To ensure that your tax return is prepared and submitted to HMRC by the deadline you should
send the completed information pack to Baker Tilly no later than the 30th November 2013.
1. Use these notes to help you provide the correct information for preparation of your
Tax Return. Send your completed information pack and any supporting documents to
us no later than 30th November 2013.
2. We will communicate with you via email unless you have requested otherwise. It is
your responsibility to ensure we have your up to date email address and you check it
on a regular basis. Any changes should be notified to us immediately.
3. Once you have sent your information to us you will receive a communication
confirming receipt. You will receive this within 14 days, if you do not receive
confirmation from us please get in touch.
4. Postage – one of the main reason we do not receive information when sent by post is
because the incorrect postage has been used. It is strongly advised you take anything
you are sending by post to the Post Office to ensure the correct postage is used.
5. Check your emails regularly for any communications from us in connection with your
Tax Return. If you have not received anything from us by the last week of January
contact us immediately
6. When you receive your Tax Return you must check the form and either advise of any
queries you have or send your approval so we can submit the form to HMRC. We
cannot submit a Tax Return to HMRC unless you have given your consent for us to do
so.
7. DO NOT SUBMIT OR ATTEMPT TO SUBMIT THE TAX RETURN YOURSELF, in doing so
this may prevent us from submitting your form electronically to HMRC. You may also
incur a penalty if you submit a paper Tax Return to HMRC after the 31st October.
8. Once the Tax Return has been submitted to HMRC you will need to pay and tax due by
dates stated in the email with your Tax Return. In all cases you must ensure payment
is made no later than the 31st January 2014 even if you have not received a payslip
from HMRC.
9. That is it until next year!
Using email – you must email using the correct email address which is
mytaxreturn.bc@bakertilly.co.uk you should not use any other email for Baker Tilly as this
may cause delay in preparation and submission of your Tax Return and the possibility of
penalties.
Email: mytaxreturn.bc@bakertilly.co.uk
Post: M Curran, Baker Tilly, Sumner House, St Thomas’s Road, Chorley, PR7 1HP
3
Your responsibilities – provision of information
The Self Assessment Tax Return is a statutory form, if you are issued a Tax Return you are required
by law to complete it.
You must include on the form income from all sources taxed or untaxed this includes income arising
from outside the UK.
Failure to make full disclosure of your income may result in you facing financial penalties from HMRC
and in some cases criminal prosecution.
Never ignore a notice from HMRC to complete a Tax Return
Never withhold information
Personal Information
Customer reference number This is a 6 digit reference we use for you
Marital Status, please state, ‘married, divorced, separated, single or civil partnership.
Note, living with someone does not constitute a civil partnership, a civil partnership is a marriage of
same sex couples.
Contact telephone number should be one where you can be contacted in normal business hours.
Contact email, this is the email address we will contact you with any queries and where we will send
your completed Tax Return.
If you change your email address you must notify Baker Tilly at once with your new contact details.
Note: Please check your emails regularly for any communication from
mytaxreturn.bc@bakertilly.co.uk including your junk/spam boxes.
UTR number (Self Assessment Unique Taxpayer Reference), In all cases you must provide a Self
Assessment UTR number – we cannot submit a Tax Return without it.
If you have completed Tax Returns in the past you should find the UTR on any Self Assessment
Correspondence from HMRC. Otherwise please contact HMRC on 0845 300 0627 and ask them to
send a note of the UTR to you.
If you have never completed a Self Assessment Tax Return you will need to register with HMRC for
Self Assessment. To obtain a UTR number you can register by using the form. SA1
The completed SA1 should be sent to the address at the bottom of page 2 of the form.
DO NOT COMPLETE FORM SA1 IF IN THE PAST YOU HAVE COMPLETED TAX RETURNS –
CONTACT HMRC ON 0300 200 3300 AND AS THEM TO SEND A NOTE OF YOUR UTR TO YOU.
DO NOT USE THE HMRC ONLINE SERVICE TO REGISTER FOR A UTR, THIS SERVICE IS FOR
SELF-EMPLOYED PEOPLE ONLY.
Please note you must register with HMRC for Self Assessment no later than 6 months following the
end of the tax year, 5th October, this allows HMRC to issue you a Tax Return and enough time to
complete and return it to them by the 31st January.
Failure to notify HMRC by the 5th October could result in a £100 penalty.
Email: mytaxreturn.bc@bakertilly.co.uk
Post: M Curran, Baker Tilly, Sumner House, St Thomas’s Road, Chorley, PR7 1HP
4
Employment & Directorships
You must provide details of all income derived from employment and Directorships.
If you are with an employer on the last day of the tax year you will be issued a P60 which will show
your pay with that employer and should also show pay from any previous employments.
If you leave an employer prior to the 5th April your employer will issue you a form P45 this shows your
total pay with them up to the date you left and should include pay from any previous employments.
In addition to P60/P45 if you received any benefits from your employer, for example, a company car
or medical insurance, you will be given a P11d which shows the cash equivalent of those benefits.
In the instance that you cannot find your employment documentation you will need to contact
your employer and ask for them to send you a statement of earnings for the period 6 th April
2012 to 5th April 2013.
YOU MUST PROVIDE DETAILS OF EVERY EMPLOYMENT YOU HAD BETWEEN 6 TH APRIL 2012
AND 5TH APRIL 2013
Employments – working overseas
Please provide details of your overseas contract, the main points we need are:
Start and end date of contract
Name of employer
Country in which you worked
Copies of payslips/statements and overseas tax calculation if you completed an overseas tax return.
If your contract spanned a full UK tax year then you will need to state how many return visits you
made to the UK and the number of days spent here.
It is important that you provide as much information as you can regarding your overseas contract.
This information will enable Baker Tilly to apply the correct tax treatment.
Netherlands – the Netherlands tax system allows some foreign workers to claim a 30% deduction to
cover expenses of living in the Netherlands while working there. It is strongly advised that you contact
the Dutch Tax Authorities to see if you qualified for this deduction as it affects the amount of tax you
pay there and the amount we use on your Tax Return.
HMRC have been targeting Tax Returns which include Dutch employment income so it is vital that
you check you have paid the correct amount of tax in the Netherlands after all available allowances
and reliefs have been applied. The best option would be to complete a Dutch Tax Return you can find
out how here: Dutch Tax (opens English version of the Dutch tax website).
Seafarers:
If you are claiming Seafarers deduction you must include a copy of your discharge book and provide a
schedule of the dates to and from the UK.
Email: mytaxreturn.bc@bakertilly.co.uk
Post: M Curran, Baker Tilly, Sumner House, St Thomas’s Road, Chorley, PR7 1HP
5
Bank Interest Received
You will need to provide the amount of interest received on your personal bank, building society and
National Savings & Investment accounts.
Do not include interest paid on your business account or interest on ISA or PEP accounts.
You can find details of any interest paid on your bank statements or on Sec 352 certificates which are
issued by banks declaring the interest paid for the tax year.
If you do not have your bank statements or have not received a Sec 352 then you will need to ask
your bank for interest received on your accounts.
Do not include details of any charges deducted from your accounts.
You should include copies of any statements or interest certificates, if not make a note of the interest
received and indicate if the amount given is net or gross of tax.
IMPORTANT
PPI Compensation
You must also include any interest paid on compensation of mis-sold Loan Protection Insurance
Dividends Received
You will need to provide vouchers for any dividends you received during the tax year.
If you do not have vouchers please provide the name of the company, the number of shares held and
the date you purchased them. We can only obtain dividend information of the top 350 Companies.
Pensions Received
Private and Occupational Pensions
Most pension providers will send you a P60 at the end of the tax year, make sure the year stated on
the P60 is 2013.
In the event your pension provider does not issue P60’s you will need to ask for the gross pension
and tax paid for the year ending 5th April 2013.
State Pension
The DWP send letters of entitlement each year which details how much per week you are entitled to
and from when. Where possible please provide a copy of this letter.
If you do not have the letter please state the amount you received into your bank each month and if
your started to receive State Pension after the 6th April 2013, please provide the date of the first
payment.
State Pension Lump Sum
Anyone who has deferred taking their State Pension to a later time will be entitled to a lump sum
payment which is paid in the year you actually start to draw your State Pension.
If you received a State Pension Lump Sum please enclose a copy of the letter from the DWP stating
the amount and tax paid if any.
Email: mytaxreturn.bc@bakertilly.co.uk
Post: M Curran, Baker Tilly, Sumner House, St Thomas’s Road, Chorley, PR7 1HP
6
State Benefits Received
Please include details of any taxable State Benefits you have received, for example Jobseekers
Allowance.
A list of taxable benefits is available here: taxable benefits
Where possible please provide copies of any supporting documents.
All Other Income and Gains
Here you can state what other income you have had not stated elsewhere on the information pack.
You should also use the additional information section at the back of the information pack to provide
as much detail as you can in regard to other income and gains. Examples include:
Self-employment
Capital gains and/or losses – you must provide transaction statements or purchase/sale documents
Chargeable Event gains from Life Assurance Policies, you should provide the Chargeable Event
Certificate
Foreign Pensions
This is not an exhaustive list and you should provide details of any other income even if it is not
included in the list above.
Rental Income
You will need to provide the total gross rent received (before deducting any expenses)
Expenses include:
Mortgage interest, if you have a repayment mortgage you will need to ask your lender for the interest
only element of the payments you made from April 2011 to April 2012.
Management fees. If you pay a letting agent you can reclaim the cost of this.
Insurance, ground rent and council tax
You may be able to claim the cost of work carried out at the property, please provide full details of all
repairs carried out.
Fully furnished properties you must state if you are claiming the Wear & Tear allowance
Furnished Holiday Lets
If you have a Furnished holiday let you must state the number of days the property was available and
the number of days it was actually rented. You must also advise if any one tenant spent 31 or more
consecutive days in the property.
For overseas Furnished Holiday Lets you must specify in which country the property is.
Jointly held property – if a property is held jointly you must clearly state if the income and expenses
shown are the full amounts or your share only.
Email: mytaxreturn.bc@bakertilly.co.uk
Post: M Curran, Baker Tilly, Sumner House, St Thomas’s Road, Chorley, PR7 1HP
7
Student Loans
If you are liable to make Student Loan repayments you must disclose this on your Tax Return.
Student Loans are calculated on your total income above £15,795, not just income from employment.
Where you have had Student Loan taken from pay please provide payslips showing the deduction or
ask your employer for a statement declaring how much Student Loan they have deducted from your
pay for the tax year ending 5th April 2013.
If you have made voluntary payments to the Student Loan Company these do not count as a credit
for the Student Loan calculated under Self Assessment.
If your Student Loan started before 1988 it may be a mortgage style loan and if it is you do not need
to make any disclosure on your Tax Return.
You may wish to check with the Student Loan Company to establish the type of loan you have which
will be either ‘income contingent’, (must be disclosed on your Tax Return) or Mortgage Style (no
disclosure required)
Pension Contributions
Contributions made to a pension personal or stakeholder pension scheme are subject to tax relief, the
payments you make to the pension company are net and tax relief is added to your pension by the
Government. Relief is given at the basic rate of tax.
A higher rate taxpayer may be allowed further relief and this is claimed via Self Assessment.
You should provide the net (cash amount) you paid to your pension during the tax year.
Do not include contributions made from your pay into an employer pension scheme as you receive
relief on these payments against your pay and no further relief is available.
If you have made substantial contributions to your pension you will need to check if you have
exceeded the Annual Pension Allowance, the maximum you can pay in to pension gross (including
tax relief) is £50,000 this includes contributions made by third parties such as your employer.
Your pension company will be able to assist you with this.
Allowable Deductions
If you made payments to any organisation for which you believe a tax deduction can be claimed
please provide details of the names of the organisations and the amounts paid. Examples include:
Payments made to a charity under the Gift Aid scheme
Payments to charity made under Deed of Covenant
Payments to a VCT/EIS or other similar scheme
You should provide copies of documentation where available.
Other Information
Use this section to provide details of any other information that is relevant to the preparation of your
Tax Return.
Email: mytaxreturn.bc@bakertilly.co.uk
Post: M Curran, Baker Tilly, Sumner House, St Thomas’s Road, Chorley, PR7 1HP
8
Child Benefit
From the 7th January 2013 the Child Benefit is now means tested and if your income is £50,000 or
more the amount of Child Benefit you or the person in the household receiving it may be subject to a
Child Benefit charge.
If you live in a household where there are children and you live there as a husband and wife/civil
partner and yours or your partners income is £50,000 or more you will have to repay some or all of
the Child Benefit received from the 7th January 2013 to 5th April 2013.
You will need to provide the amount of Child Benefit received between the 7th January 2013 and 5th
April 2013.
You will need to state the number of Children in the household
IMPORTANT:
In order to guarantee your Tax Return is completed in time to be submitted to HM Revenue &
Customs by the 31st January 2014 deadline you must have your information with Baker Tilly no
later than the 30th November 2013.
We will do our very best to ensure any information packs received after the 30 th November
2013 will be processed in time, however we cannot guarantee your Return will be completed
and submitted by the 31st January 2014. Any penalties incurred as result of late filing were
information is received after the 30th November 2013 will be the responsibility of the customer.
The above deadlines are in respect of tax returns which are filed online. Baker Tilly will aim to
file all tax returns online, however, in the exceptional circumstance where a tax return cannot
be filed online a paper return will be submitted. The deadline for submitting a paper return is
31 October 2013.
IMPORTANT:Self Assessment Penalties.
Late Tax Return penalties
All penalties are payable even when no tax is due.
1 day late
3 months late
6 months late
12 months late
£100
£10 per day, for a maximum of 90 days.
£300 or 5% of the tax due whichever is higher
£300 or 5% of the tax due whichever is higher.
A Tax Return submitted more than 12 months after the due date will incur the total of
all of the above penalties total £1,600. This is the minimum penalty that HMRC can
impose, they can charge up to 100% of the tax due if this is more.
Late payment surcharges
30 days late
6 months late
12 months late
5% of the tax due
5% of the tax due
£300 or 5% of the tax due whichever is higher
In addition to the surcharges HMRC will charge interest on the tax due plus payments
on account if applicable. The interest rate is currently 3% and runs from the due date
for payment to the day before payment is actually made.
Email: mytaxreturn.bc@bakertilly.co.uk
Post: M Curran, Baker Tilly, Sumner House, St Thomas’s Road, Chorley, PR7 1HP
9
Baker Tilly Fees
All prices are inclusive of VAT @ 20%
Fees for tax return, supplementary pages and advice
Main Tax Return and 1
supplementary section
£90.00
Basic Tax Return
Supplementary Section
Cost per section
Additional costs
Income from property
£27.60
For up to 2 properties
£24.00 per additional
property
For 3 or more properties or more.
For more complex work fee will be by
agreement
Self Employment
£27.60
More complex cases will be charged by
agreed fee.
Capital Gains
£27.60
More complex case will be charged by
agreed fee.
Share Schemes
£27.60
Residency
£27.60
Additional fee will apply were the number of
allowable days in the UK need to be
calculated, and for more complex cases.
Foreign Income
£42.00 per foreign
employment. Should for any
reason it takes more than
30 minutes to prepare the
foreign section time will be
charged at £42.00 per each
30 minutes
Note there is no fee for dividend income from
Santander
Employment
£27.60
For each additional employment
£84.00
Per Hour min Fee £42.00. If you have any
queries relating to tax codes these should
be referred to Brookson.
Other fees
Advice
Email: mytaxreturn.bc@bakertilly.co.uk
Post: M Curran, Baker Tilly, Sumner House, St Thomas’s Road, Chorley, PR7 1HP