COUNTRY PUBLIC LIBRARIES GROUP
OF VICTORIA
Minutes of general meeting held Friday 1 June, 2001 at the Kilmore Library, 12
Sydney Rd., Kilmore.
Present:
John Murrell, Bruce Myers, Dale Cousens, Lynne Makin, Anna Cook, Elaine
Richmond, Carole Ingwersen, Anthea Taylor, Peter Mansfield, Stephen Dempsey,
Chris Payne, Jan Penney, Helen Zibell, Alison Katona, Julie Smith, Susan Orr, Jan
Sutton, Ann Le Lievre, Colin Morrison, Graham Dudley, Judy Peppard, Frances
Savage, Peter Schmidt, Stephanie McGlinchey, Damian Tyquin, Simon Glass
Apologies:
Sue Kelly, Marjorie Morkham, Adele Kenneally, Russ Elwin, Brendan Fitzgerald
Minutes of Meeting held Friday, 6 April, 2001 at Bendigo
It was moved that the minutes of the last meeting be accepted.
Moved:
Jan Penney
Seconded:
Stephen Dempsey
Carried
Business arising:
None
Correspondence:
Inward:
Invoice for professional indemnity insurance premium
Outward:
1. Letter to the Strategy Shop giving CPLG members’ feedback on the Issues
Paper
2. Letter to Tim Meaden (Brimarco) outlining the ongoing maintenance issues
with new mobile library units and inviting him to discuss these issues with the
CPLG sub-committee.
3. Joint letter to the Minister for Local Government, Bob Cameron, from CPLG
and Viclink requesting a $20,000 grant to help establish the Gulliver
consortium.
4. Letter to Colin Morrison (DOI) requesting funding to assist CPLG members
with costs associated with attendance at meetings.
It was moved that the correspondence be accepted.
Moved:
Susan Orr
Seconded:
Julie Smith
Carried
Financial Report:
Report issued as of 31 May, 2001 showing a balance of $6,044.26.
A separate account will be established for the Mobile Library Signage grant of
$60,000.
It was moved that the financial report be accepted.
Moved:
Stephen Dempsey
Seconded:
Carole Ingwersen
Carried
Chairpersons report:
Issues Paper: Represented CPLG on the Reference Group for the development of a
public libraries policy. The Group has a broad representation of stakeholders but only
two public librarians. The timeframe for preparing the policy document was finalised.
Dept. of State and Regional Development -Effective Organisations Unit: Jeff Burton
from the EOU is inviting library corporations to participate in regional networking
and HR training provided free by the EOU.
Action: Attend regional meeting and report to CPLG members
Elaine Richmond
Funding: Formal advice from DOI still pending.
CPLA/CPLG: The proposed meeting with Richard Alston’s representative has been
delayed.
Other business:
1. Issues Paper:
There was general discussion about the process and timing of submissions. Some
CPLG members had not responded to the Issues Paper as it was understood that a
session for library practitioners would be organised following the 3 May, 2001
workshop for councillors and CEOs.
RECOMMENDATION:
“That CPLG approach the Strategy Shop to convene a workshop for library managers
to discuss issues relating to the development of a public libraries policy document”.
Moved:
Seconded:
Carried
John Murrell
Jan Sutton
Action: Ask Janet Chimonyo to convene an Issues Paper workshop Lynne Makin
2. CPLA NSW Conference:
Two places for CPLG members have been booked. Contact Lynne Makin if
interested in attending.
3. Mobile Libraries :
The meeting between the CPLG sub-committee and Tim Meaden of Brimarco was
constructive. Tim Meaden requested more information on the items listed in the
survey and made the following commitments:
 Brimarco to inspect all vehicles by the end of July 2001
 Issues raised resolved by December 2001
 Brimarco to develop a maintenance schedule for vehicles
 Improvements in design to be incorporated in model specifications by end of
August 2001
Tim emphasised that construction of mobile libraries is part of Brimarco’s core
business and the company is willing to resolve ongoing problems.
4. Labor campaign promise:
No response from DOI regarding the Labor promise of $2 million for rural libraries.
5. Mobile libraries signage project:
DOI funding allocation is:
$60,000
$65,000
2001/2002
2002/2003
A survey to gain feedback on the appearance of the signs has been completed by West
Gippsland and Upper Murray regional libraries.
6. Statewide Projects 2001/02
The VLNC endorsed the recommendations of the Statewide Projects Steering
Committee which were circulated by Peter Mansfield.
It was noted that a number of libraries did not receive author visits in the 2000/01
program while others had two visits.
Speakers:
Rod Blacker and Jane King (Practico) presented an overview of the Countrywide
Library Computer System project (report attached).
CPLG was asked to indicate which issue should receive priority in the next phase of
the project – systems or communications infrastructure. The Group supported
communications.
Local Government Division report:
Colin Morrison commented on State Government funding for 2001/02 which is still
being finalised. First quarterly payment is due July 2001.
Graham Dudley circulated a written report and spoke to each item. Graham presented
a cheque from DOI to fund the first stage of the Mobile Library Signage Project.
SLV Library Network Unit report:
Judy Peppard presented a verbal report. The written copy is available on the Infonet.
Judy indicated that the further development of the Local History Digitization Project
depends on identifying a major source of funding in 2002/03.
The question of why some libraries missed out on an author visit was raised. A
written response is attached.
Rural Libraries Online report:
Frances Savage advised that geographical surveys will proceed shortly for each
library region. Frances acknowledged that it is vital for RLOL staff to co-operate
with Practico in the further development of communications infrastructure.
Peter Schmidt asked library staff to avoid touching Vicnet equipment and to contact
him for support.
Other CPLG business:
None
Meeting closed at 3.25 pm.
Next meeting to be held at Wodonga on 31 August, 2001 commencing 11.30 am.