JOB DESCRIPTION
This form summarises the purpose of the job and lists its key tasks.
It may be varied from time to time at the discretion of the College in consultation with the postholder.
Job Title: Finance Officer (Accounts Receivable)
Job ref no: FIN/0118/13
Grade: 4
Department: Finance
Accountable to: Finance Manager
Responsible for: -
Job summary: To ensure that financial transaction processing, mainly through the Agresso system, is undertaken in a
timely, accurate and complete manner; and that the associated processes supporting the system are effective and efficient.
To support the Finance Manager maintain good financial controls and financial reporting, through regular reconciliations;
taking action within College financial policies; and contributing to the preparation of annual statutory accounts. This role
will focus on the Accounts Receivable ledger, but will be expected to provide support and cover within the Financial
Accounting team for Accounts Receivable, Banking and Treasury as required.
Competency: Communication
Key tasks:
To respond to queries received from suppliers and customers, including giving appropriate information on
transactions and outstanding balances on accounts
To prepare written reports for the Finance Manager
Competency: Service delivery
Key tasks:
To raise sales invoices to customers
To batch cheques and cash received from customers, including receipts via other College departments, ready for banking
and ensure appropriate transactions are made to the financial ledgers
To correctly allocate monies received from customers to their account
To send out statements of account to customers on at least a monthly basis
To run an aged debtors report weekly and contact suppliers with overdue amounts, in accordance with College credit
control policies
To ensure all payments received from the Student Loans Company (SLC) are applied to correct student fee
accounts in a timely manner, and to raise queries with SLC to resolve unidentified or missing items
To set up and maintain customer and, when required, supplier accounts
To process corrective journals
To reconcile other balance sheet accounts, as and when required
To process, when required, supplier invoices, including scanning, registering, matching to purchase orders and
goods receipts
To process, when required, supplier payments using suitable online systems and to record these on the main
finance IT system
To support the Finance Manager in completing tasks relating to the preparation of annual financial statements
Competency: Analysis and research
Key tasks:
To ensure transactions to be processed comply with relevant College policies
To ensure sales invoices to customers are raised with the correct VAT rate, through reference to available guidance
documents
To reconcile customer accounts on the College’s finance IT system
To maintain and use income and cost allocation spreadsheets
To ensure, when required, that non-order supplier invoices are correctly authorized by appropriate budget
holders
To
review, when
required,
statement entries and compare to transactions on the financial ledgers
Competency:
Planning
andbank
organization
Key tasks:
To liaise with colleagues in Registry regarding student fees, including ensuring timely billing and transfers from the
SITS system to Agresso, updating fee payment forms annually, and ensuring payment due dates are clearly
communicated
To follow the standard operating procedure manuals for all key tasks
To ensure, when required, supplier invoices are prioritized for processing in line with payment due dates
Competency: Initiative and problem
solving Key tasks:
To investigate queries from customers where information is missing or transactions incorrectly posted, and to
effectively resolve these, proposing solutions for particularly complex issues to the Finance Manager
To regularly review processes and procedures and to draft revisions for discussion with the Accounts Receivable
Supervisor
Competency: Experience
Key tasks:
To utilise previous experience and knowledge to work effectively in a higher education institution
Utilisation and good understanding of finance IT systems, particularly the Agresso finance IT system
Good working knowledge and use of MS Office programmes, particularly Outlook, Excel and Word
Flexibility: To deliver services effectively, a degree of flexibility is needed, and the post holder may be required to
perform work not specifically referred to above.