GULF COAST CENTER
BOARD OF TRUSTEES’S MEETING
Wednesday, March 28, 2012
Southern Brazoria Community Service Center
101 Tigner, Angleton, Texas
MINUTES
1. CALL TO ORDER – Gerald Mitchell, Board Chair of the Board of Trustees, convened the
regular meeting on Wednesday, March 28, 2012 at 6:33 p.m. at the Southern Brazoria Community
Service Center located at 101 Tigner, Angleton, Texas.
The following Board Members were present: Gerald Mitchell – Chair, Caroline Rickaway – CoChair, Trey Picard, Jamie Travis, James Floyd, Mary Lou Flynn-DuPart, David Walker, Bob Flick,
and Karen DeJean.
Also present were: G. Michael Winburn, Executive Director – Gulf Coast Center, Chris Cahill,
Board Attorney – Mills Shirley, Pam Brown – ARC Gulf Coast, and other Center staff.
2. CITIZENS’ COMMENTS: Pam Brown, Executive Director Arc of the Gulf Coast thanked the
Center for the use of office space in Galveston at the Shearn Moody Plaza. Ms. Brown also
provided a brief update on Arc activities.
3. BOARD MEMBERS’ REPORTS: There were no board member reports.
4. PROGRAM PRESENTATION: Pat Wareing, Chief Operating Officer – Gulf Coast Center,
presented the board with a six month status report on IDD Services; including action taken year-todate to address the reduction in general revenue funds for FY2012. Ms. Wareing also reported
that IDD Services had made a number of service changes over the past couple of months to work to
assure compliance with mandated State target measures, as well as reduced staffing positions to
work within the reduced funding levels.
5. ACTION ITEMS:
a. Consider the approval of previous meeting minutes. February 22, 2012.
On motion by Trey Picard, seconded by Mary Lou Flynn-DuPart, the board voted to approve
the meeting minutes. The motion carried with all members voting in favor.
b. Consider the approval of the February 2012 check register.
On motion by Trey Picard, seconded by Mary Lou Flynn-DuPart, the board voted to approve
the February 2012 check register. The motion carried with all members voting in favor.
c. Consider the approval of the policy revisions to Section 7. Medication and other
Treatments of the Gulf Coast Center Policy Manual.
On motion by Karen DeJean, seconded by Jamie Travis, the board voted to approve the policy
revisions to Section 7. Medication and other Treatments of the Gulf Coast Center Policy
Manual. The motion carried with all members voting in favor.
MH ADULT SERVICES ACTION ITEMS:
d. Consider approval of the amendment with Nortek Medical Staffing Inc. to provide
telemedicine provider services for designated Center clinics.
On motion by Mary Lou Flynn-Dupart, seconded by Karen DeJean, the board voted to approve
the amendment with Nortek Medical Staffing. The motion carried with all members voting in
favor.
Term: April 1, 2012 – August 31, 2012.
123 ROSENBERG, SUITE 6
GALVESTON, TEXAS 77550
409.763.2373
FAX 409.763-5538
Service Area: MH Services
County of Service: Galveston and Brazoria.
Rate of Reimbursement: $130/hr. (including new evaluations and follow-up)
Description: Nortek is a current contractor with the Center which provides screening and locating of
medical doctors for temporary and permanent assignments. The doctor currently assigned by Nortek is
available to provide telemedicine services on an as needed and emergency basis providing coverage for
Center Psychiatrist summer PL scheduling
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GULF COAST CENTER
BOARD OF TRUSTEES’S MEETING
Wednesday, March 28, 2012
Southern Brazoria Community Service Center
101 Tigner, Angleton, Texas
MINUTES
e. Consider ratification of the new agreement with Tri-County Services for veterans
outreach services.
On motion by Bob Flick, seconded by Trey Picard, the board voted to approve the ratification
of the new agreement with Tri-County Services. Following discussion the motion carried with
all members voting in favor. Mary Lou Flynn-DuPart abstained.
Term: March 1, 2012 – August 31, 2012.
Service Area: MH Services
County of Service: Galveston and Brazoria
Rate of Reimbursement:
$26/hr. + mileage reimbursement ($.555) total amount not to exceed
$19,000)
Description: Tri-County will be providing regional veteran liaison services on behalf of Spindletop, TriCounty, Bluebonnet Trails, Gulf Bend and Gulf Coast Center including establishing peer to peer support
groups, community networking and other coordinating activities.
IDD ADULT SERVICES ACTION ITEMS:
f.
Consider the ratification of the 1st Amendment to the FY12 IDD Provider Services
Network Agreement with Martha Allen for the provision of occupational therapy services
for both general revenue and HCS funded services.
On motion by Mary Lou Flynn-Dupart, seconded by Karen DeJean, the board voted to approve
the ratification of the ratification of the 1st Amendment of the FY12 IDD Provider Services
Network Agreement with Martha Allen. The motion carried with all members voting in favor.
Term: September 1, 2011 – August 31, 2012.
Service Area: IDD Adult Services
County of Service: Galveston
Reimbursement Rate: Funding Source: General Revenue: Assessment/Evaluation Rate = $150;
Treatment Rate = $100/session
Funding Source: HCS: OT Services = $68.97
Description: Martha Allen has been providing OT services for referred consumers since the inception of
open enrollment in 2004.
g. Consider the approval of the new IDD Provider Services Network Agreement with
Brazosport Rehabilitation and Wellness, LLC. for the provision of speech and language
pathology, physical therapy, and occupational therapy services.
On motion by Mary Lou Flynn-Dupart, seconded by Caroline Rickaway, the board voted to
approve the new IDD Provider Services Network Agreement with Brazosport Rehabilitation
and Wellness, LLC. The motion carried with all members voting in favor.
Term: April 1, 2012 – August 31, 2012.
Service: IDD Adult Services
County of Service: Brazoria
Reimbursement Rate: As established for IDD Network.
Description: Brazosport Rehab is located in Lake Jackson and is a new provider joining our IDD
Network of providers.
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GALVESTON, TEXAS 77550
h. Consider the ratification of the new IDD Provider Services Network Agreement with
Better Life HealthCare, Inc. for the provision of day habilitation services.
409.763.2373
FAX 409.763-5538
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GULF COAST CENTER
BOARD OF TRUSTEES’S MEETING
Wednesday, March 28, 2012
Southern Brazoria Community Service Center
101 Tigner, Angleton, Texas
MINUTES
On motion by Mary Lou Flynn-Dupart, seconded by Jamie Travis, the board voted to approve
the ratification of the new IDD Provider Services Network Agreement with Better Life
HealthCare, Inc. The motion carried with all members voting in favor.
Term: March 1, 2012 – August 31, 2012.
Service: IDD Adult Services
County of Service: Brazoria
Reimbursement Rate: As established for IDD Network.
Description: Better life is a new provider joining our IDD Network of providers in the area of day
habilitation.
i.
Consider the approval of the new IDD Provider Services Network Agreement with
Behavior TLC for the provision of behavioral therapy services.
On motion by Mary Lou Flynn-Dupart, seconded by Karen DeJean, the board voted to approve
the new IDD Provider Services Network Agreement with Behavior TLC. The motion carried
with all members voting in favor.
Term: April 1, 2012 – August 31, 2012.
Service Area: IDD Adult Services
County of Service: Galveston and Brazoria
County
Reimbursement Rate: Funding Source: General Revenue: Assessment/Evaluation Rate = $315; BCBA
hrly rate = $105; Therapist hrly rate = $35.
Funding Source: HCS Behavioral Therapy = $72.15.
Description: Behavior TLC is a new provider joining our IDD Network of providers in the area of
behavioral therapy.
j.
Consider the approval of the new IDD Provider Services Network Agreement with Bay
Area Speech Language Learning Associates, Inc. for the provision of speech and language
pathology as well as occupational therapy services.
On motion by Mary Lou Flynn-Dupart, seconded by Bob Flick, the board voted to approve the
new IDD Provider Services Network Agreement with Bay Area Speech Language Learning
Associates, Inc. The motion carried with all members voting in favor.
Term: April 1, 2012 – August 31, 2012.
Service Area: IDD Adult Services
County of Service: Brazoria and Galveston.
Reimbursement Rate: Funding Source: General Revenue: OT or SLP Assessment/Evaluation Rate =
$150; Treatment rate = $100 per session.
Funding Source HCS: OT Rate = $68.97/hr.; SLP Rate = $69.78/hr.
Description: Bay Area Speech Language Learning Associates, Inc. is a new provider joining our IDD
Network of providers in the area of behavioral therapy.
k. Consider the ratification of the new non-traditional provider agreement with Meranda
Arvidson for the provision of respite and/or community support services.
On motion by Mary Lou Flynn-Dupart, seconded by Trey Picard, the board voted to approve
the ratification of the new non-traditional provider agreement with Meranda Arvidson. The
motion carried with all members voting in favor.
123 ROSENBERG, SUITE 6
GALVESTON, TEXAS 77550
409.763.2373
FAX 409.763-5538
www.GulfCoastCenter.org
Term: February 25, 2012 – August 31, 2012
Service Area: IDD Adult Services
County of Service: Galveston
Reimbursement Rate: Standard base level = $10/hr.; Medical/Behavioral need = $15/hr.
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GULF COAST CENTER
BOARD OF TRUSTEES’S MEETING
Wednesday, March 28, 2012
Southern Brazoria Community Service Center
101 Tigner, Angleton, Texas
MINUTES
Description: The Non-Traditional Providers (NTP) are part of the Open Enrollment Network for IDD
Services. NTP is made up of individual family members, friends, neighbors and others who provide
respite and/or community support services (this is new to the agreement) for families and consumers.
l.
Consider the ratification of the new non-traditional provider agreement with Wesley
Mullenhour for the provision of respite and/or community support services.
On motion by Mary Lou Flynn-Dupart, seconded by Trey Picard, the board voted to approve
the ratification of the new non-traditional provider agreement with Wesley Mullenhour. The
motion carried with all members voting in favor.
Term: February 22, 2012 – August 31, 2012
Service Area: IDD Adult Services
County of Service: Brazoria
Reimbursement Rate: Standard base level = $10/hr.; Medical/Behavioral need = $15/hr.
Description: The Non-Traditional Providers (NTP) are part of the Open Enrollment Network for IDD
Services. NTP is made up of individual family members, friends, neighbors and others who provide
respite and/or community support services (this is new to the agreement) for families and consumers.
m. Consider the ratification of the new non-traditional provider agreement with Maria
Dejulian for the provision of respite and/or community support services.
On motion by Mary Lou Flynn-Dupart, seconded by Trey Picard, the board voted to approve
the ratification of the new non-traditional provider agreement with Maria Dejulian. The
motion carried with all members voting in favor.
Term: February 29, 2012 – August 31, 2012
Service Area: IDD Adult Services
County of Service: Brazoria
Reimbursement Rate: Standard base level = $10/hr.; Medical/Behavioral need = $15/hr.
Description: The Non-Traditional Providers (NTP) are part of the Open Enrollment Network for IDD
Services. NTP is made up of individual family members, friends, neighbors and others who provide
respite and/or community support services (this is new to the agreement) for families and consumers.
n. Consider the ratification of the new non-traditional provider agreement with Stephanie
Allison for the provision of respite and/or community support services.
On motion by Mary Lou Flynn-Dupart, seconded by Trey Picard, the board voted to approve
the ratification of the new non-traditional provider agreement with Stephanie Allison. The
motion carried with all members voting in favor.
Term: March 1, 2012 – August 31, 2012
Service Area: IDD Adult Services
County of Service: Brazoria
Reimbursement Rate: Standard base level = $10/hr.; Medical/Behavioral need = $15/hr.
Description: The Non-Traditional Providers (NTP) are part of the Open Enrollment Network for IDD
Services. NTP is made up of individual family members, friends, neighbors and others who provide
respite and/or community support services (this is new to the agreement) for families and consumers.
o. Consider the ratification of the new non-traditional provider agreement with Martha
Aguilar for the provision of respite and/or community support services.
123 ROSENBERG, SUITE 6
GALVESTON, TEXAS 77550
409.763.2373
FAX 409.763-5538
On motion by Mary Lou Flynn-Dupart, seconded by Trey Picard, the board voted to approve
the ratification of the new non-traditional provider agreement with Martha Aguilar. The
motion carried with all members voting in favor.
Term: March 9, 2012 – August 31, 2012
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GULF COAST CENTER
BOARD OF TRUSTEES’S MEETING
Wednesday, March 28, 2012
Southern Brazoria Community Service Center
101 Tigner, Angleton, Texas
MINUTES
Service Area: IDD Adult Services
County of Service: Brazoria
Reimbursement Rate: Standard base level = $10/hr.; Medical/Behavioral need = $15/hr.
Description: The Non-Traditional Providers (NTP) are part of the Open Enrollment Network for IDD
Services. NTP is made up of individual family members, friends, neighbors and others who provide
respite and/or community support services (this is new to the agreement) for families and consumers.
CONNECT TRANSIT SERVICE ACTION ITEMS:
p. Consider approval of the new Interlocal Agreement with The City of League City to
secure local support for the park and ride services.
On motion by Mary Lou Flynn-DuPart, seconded by Bob Flick, the board voted to approve the
new Interlocal Agreement with The City of League City. The motion carried with all members
voting in favor.
Term: 36 Months
Service Area: Connect Transit
County of Service: Galveston
Description: Federal funding to support the Victory Lakes Park and Ride comes through the Federal
Transit Administration’s direct allocation of annual formula funds (Section 5307). The Center is a direct
recipient of those funds and has made a portion of the annual allocation available to the park and ride
service. The City will be invoiced in the amount of $5,000 per month for its local support of the League
City Park and Ride service in an amount not to exceed $60,000 annually.
q. Consider approval of the new Interlocal Agreement with The City of League City to
secure local support for the job Access Reverse Commute (JARC) and New Freedom
funding to support continuing transit access to jobs, medical and other venues, for
citizens who live within Galveston County and the Houston urbanized area.
On motion by Mary Lou Flynn-Dupart, seconded by Trey Picard, the board voted to approve
the Interlocal Agreement with The City of League City. The motion carried with all members
voting in favor.
Term: 36 Months.
Service Area: Connect Transit
County of Service: Galveston
Description: Federal funding support for the support of JARC and New Freedom related services comes
through the Houston-Galveston Area Council in coordination with Houston METRO. The Center will
utilize state and local share resources to support the non-federal costs of the program. The amount of
federal funding available for the three (3) year duration of the program is $222,900. The City will be
invoiced monthly in an amount based upon actual ridership, for the first year of Taxi voucher service,
not to exceed $8,500, for its fair share of JARC and New Freedom provided services.
r. Consider approval of the construction change orders related to the Victory Lakes Park
and Ride as follows:

123 ROSENBERG, SUITE 6
GALVESTON, TEXAS 77550
409.763.2373
FAX 409.763-5538

Change order no. 2 finalizes and documents a 33 day extension related to
ductbank re-design. The additional Native Services labor cost for installation
of the electrical ductbank will be offset with the credit for electrical conduit
materials that were ultimately not used for the ductbank installation.
Total cost not to exceed: $33,054.00.
Change order no. 3 finalizes all cost associated with pavement stripping and
signage.
Total cost not to exceed: $23,905.00
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GULF COAST CENTER
BOARD OF TRUSTEES’S MEETING
Wednesday, March 28, 2012
Southern Brazoria Community Service Center
101 Tigner, Angleton, Texas
MINUTES

Change order no. 4 finalizes all cost associated with building primary power,
building Telecon, League City CRF Fees, omitted fixtures, and transplant 57
trees.
Total cost not to exceed: $7,726.00
On motion by Mary Lou Flynn-Dupart, seconded by Karen DeJean, the board voted to approve
the construction change orders related to the Victory Lakes Park and Ride. The motion carried
with all members voting in favor.
s. Consider the approval of the new agreement with Harris County to provide RIDES
program non-emergency transit services in the Center’s service area.
On motion by Mary Lou Flynn-Dupart, seconded by Bob Flick, the board voted to approve the
new agreement with Harris County. The motion carried with all members voting in favor.
Term: June 1, 2912 – May 31, 2013.
Service Area: Connect Transit
County of Service: Pearland, Friendswood and League City
Reimbursement Rate: All taxi trips are capped at $48.00 per one way trip (metered cost of the one way
trip provided plus a 15% delivery fee)
Additional costs: $6.00 for no shows, $5.00 for rider cards and replacements, $0.35 per transaction.
Description: RIDES offers non-emergency alternate transportation services to elderly, disabled and lowincome residents of Harris County who are unable to access alternate transportation for medical trips,
work trips and other essential needs trips to remain independent in the community. The service will be
provided utilizing taxi-company(s) that is currently under contract with Harris County through the
RIDES program. The program anticipates a trip volume of approximately 200 non-emergency trips per
month. The one year budget for the program is estimated at $101,312.66.
LEASE ACTION ITEMS:
t.
Consider ratification of the MOU and renewal lease with the Salvation Army for
office space currently located at 2228 Broadway, Galveston, TX 77550 which will
subsequently relocate to 601 51st Street, Galveston, TX 775551.
On motion by Karen DeJean, seconded by Bob Flick, the board voted to approve the
ratification of the MOU and renewal lease with the Salvation Army. Following discussion the
motion carried with all members voting in favor.
Term: March 1, 2012 – August 31, 2012
Lease Amount: $200/Month.
FACILITY AND ASSET SERVICES ACTION ITEMS:
u. Consider the approval to declare surplus and disposal of Vehicle 8293, a 2003
Ford E450 with over 152,910 miles with repair costs no longer cost-effective for
continued use..
On motion by Mary Lou Flynn-DuPart, seconded by Karen DeJean, the board voted to approve
the declaration of surplus and disposal of Vehicle 8293. The motion carried with all members
voting in favor.
v. Consider the approval to declare surplus and disposal of Vehicle 8294, a 2003
123 ROSENBERG, SUITE 6
GALVESTON, TEXAS 77550
Ford E450 with over 167,753 miles with repair costs no longer cost-effective for
continued use..
409.763.2373
FAX 409.763-5538
www.GulfCoastCenter.org
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GULF COAST CENTER
BOARD OF TRUSTEES’S MEETING
Wednesday, March 28, 2012
Southern Brazoria Community Service Center
101 Tigner, Angleton, Texas
MINUTES
On motion by Mary Lou Flynn-DuPart, seconded by Karen DeJean, the board voted to approve
the declaration of surplus and disposal of Vehicle 8294. The motion carried with all members
voting in favor.
6. PENDING ACTION ITEMS:
Pending action items are those items which were on a prior board agenda but not completely
resolved. There were no items listed for update or final action by the Board.
7. EXECUTIVE DIRECTOR’S CALENDAR: G. Michael Winburn
a. Review of the financial report.
G. Michael Winburn, Executive Director – Gulf Coast Center, reported that for the month of
January 2012 the Center recognized operating expenses of $2,126,583 and operating revenues
of $2,149,424 for a variance (revenues less expenses) of $22,840. Year to date, the variance
position for both operational and non-operational expenses and revenues is (revenues less
expenses) $118,981.64. Mr. Winburn reported that Center staff are continuing to review all
areas of the Center and developing action plans to addressing challenging areas. No action
required.
b. Grant activity update.
Pat Wareing provided a brief update on the Medicaid Waiver 1115. Mr. Winburn further
stated that additional updates and information would be provided on this in the future. No
action required.
c. Presentation and review of State Comparative Reports.
Pat Wareing and Sarah Holt, Director of Adult MH Clinics, presented a review of the State
Comparative Reports. No action required
d. Review and discussion of ETBHN activities and updates.
Linda Bell, Director Legal Services presented a brief update on on-going ETBHN activities.
No action required.
e. Review of Texas Council Community MHMR Center activities and updates.
Mr. Winburn announced that Joe Lovelace had submitted his notice to retire, and that his
services and supports over year have been valuable, and would be missed. Mr. Winburn
provided a brief update on other Texas Council Community MHMR Center activities and
upcoming events. No action required.
f.
TCRMF Board of Directors Quarterly Update.
There was no report for this month. No action required.
g. Legislative Committee Update
Mr. Winburn presented an update on current activities of the Texas Council Community Center
Executive Director’s Legislative Committee. No action required.
h. HUD Coalition Update.
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GALVESTON, TEXAS 77550
409.763.2373
FAX 409.763-5538
Sue Davis, Director of Recovery and Homeless Services, presented an update on the Gulf
Coast Homeless Coalition; including an overview of the recently conducted homeless count in
January. No action required.
www.GulfCoastCenter.org
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GULF COAST CENTER
BOARD OF TRUSTEES’S MEETING
Wednesday, March 28, 2012
Southern Brazoria Community Service Center
101 Tigner, Angleton, Texas
MINUTES
i.
FY12 2nd Quarter Investment Report.
Carolyn Rose, Director of Administrative Services presented the FY12 2 nd Quarter Investment
Report. No action required.
j.
Financial/Administrative Updates.
Linda Bell, Carolyn Rose, and Jim Hall, Director HR Services presented Financial and
Administrative informational updates on the implementation of Pay Pal for receipt of payment
for Connect Transit; the implementation of the ADP employee self serve module to improve
efficiencies and enhance staff access to their benefit information; an update of the Center’s
retirement plan through FY11; and an overview of facility utilization following the completion
of recent moves and service changes. No action required.
k. FY12 2nd Quarter Board Review Reports.
Carolyn Rose presented the Board’s FY12 2nd Quarter Review Reports. The information was
reviewed and discussed. No action required.
l.
Audit Comparative Review Reports.
Mike Winburn presented the Audit Comparative Review Reports prepared by the Center’s
Financial Auditors based on FY11 financial audit information for community centers they
audit. No action required.
m. Presentation of calendar of upcoming events.
Mike Winburn presented the calendar of upcoming events. No action required.



NAMI Walks – April 14, 2012; Alvin Community College.
Staff Spring Fling – May 4th, 2012 – 11 a.m.; Lone Oak Ranch.
Texas Council Annual Conference – May 30th, 2012 – June 1st, 2012
o Renaissance Hotel – Austin, TX
8. ADJOURN:
There being no further business to bring before the Board of Trustees the meeting was adjourned at
7:53 p.m.
Respectfully,
Approved as to Content and Form,
______________________________
______________________________
Ronda Wilson
Gerald Mitchell
Secretary to the Board of Trustees
Board Chair
123 ROSENBERG, SUITE 6
GALVESTON, TEXAS 77550
409.763.2373
FAX 409.763-5538
www.GulfCoastCenter.org
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